HomeMy WebLinkAbout11 DINOSAUR DASH 07-21-03AGENDA REPORT Agenda Item Reviewed: City Manager Finance Director Jl MEETING DATE' JULY 21, '2003 TO' FROM: SUBJECT: WILLIAM A. HUSTON, CITY MANAGER PATRICK SANCHEZ, DIRECTOR, PARKS AND RECREATION SERVICES FEE WAIVER PERMIT FOR THE TUSTIN PUBLIC SCHOOLS FOUNDATION 2003 DINOSAUR DASH SUMMARY: The Tustin Public Schools Foundation has requested a waiver of staff costs, equipment rental and permit fees for the 2003 Dinosaur Dash, which will be held on November 2, 2003. RECOMMENDATION: Grant a fee waiver of staff costs and equipment of $7'200, and issue a permit for the 2003 Dinosaur'Dash. FISCAL IMPACT: The Parks and Recreation .Department, the Police Department. and the Public Works Department provide services to assist the production and logistics of the Dinosaur Dash. This thirteenth annual 5K and .10K run accommodates over 4,000 participants, providing them the opportunity to contribute to a fund-raising event for the Tustin Public Schools Foundation. The pOlice Department provides nearly $3,200 in street personnel coverage and labor assistance. The Public Works Department provides approximately $2,500 in 'labor assistance and equipment rental to logistically support the event. The Parks and Recreation Services Department provides approximately $1,500 in labor assistance and permit processing. DISCUSSION: The Tustin Public Schools Foundation hosts the Dinosaur Dash as their major fund- raiser. Funds generated from the event go directly into teacher based classroom programs. Approximately 4,200 participated in the 2k, 5k and 10k races last year. City staff has met with Joann Ruden, the Executive Director, and Dave Hunsaker, the Event Chairperson, to review their permit details.' The Tustin Public Schools Foundation has been asked to coordinate radio-controlled intersections to limit the delays of residents exiting onto major thoroughfares. Additional signage and notification are required 30 days prior to the event to make sure all residents in the area are aware of this large special event. City staff from the Police, Public Works and Parks and Recreation Departments will coordinate street closure and traffic control duties. The Tustin Public Schools Foundation is requesting that fee waivers for all labor, equipment and permits be granted. A member of the Tustin Public Schools Foundation will be in attendance at the July 21 Council meeting to answer any questions. ~Respecffully, Director, Parks and Recreation Services