HomeMy WebLinkAboutCC 11 DEST OF RECORDS 05-02-88~ ~ CONSENT CALENDAR
Inter- Com
~PR~L 26~ 1988
TO: WILLIAM HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJECT: ADOPTION OF RESOLUTION FOR AUTHORIZATION OF DESTRUCTION
OF PUBLIC WORKS DEPARTMENT RECORDS
RECOMMENDATION:
Request the City Council, at their meeting of May 2, 1988, adopt a
resolution authorizing the destruction of Public Works Department
records.
BACKGROUND:
In a routine updating of the Department's filing system, the records
listed in Exhibit "A" were determined to be obsolete and of no
relevance to the Department. State of California Government Code
Sections 34090, et.seq., requires Council authorization for destruction
f records.
Bob Ledendecker
Director of Public Works/City Engineer
BL:mv
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RESOLUTION NO. 88-50
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUSTIN, CALIFORNIA, APPROVING DESTRUCTION
OF CERTAIN PUBLIC WORKS DEPARTMENT RECORDS
WHEREAS, except for records affecting title to real
property or liens thereon, court records, records required to be
kept by ordinances, or resolutions of the City Council and other
City boards of commissions, Government Code Section 34090
authorizes the head of a city department to destroy any city
record, document, instrument, book or paper, under this charge,
without making a copy thereof, after the same is no longer
required, with the approval of the City Council, by Resolution
and the written consent of the City Attorney; and
WHEREAS, the Council, upon request of the Director of
Public Works, desires to 'approve immediate destruction of
certain Public Works Department files as listed in Exhibit "A"
attached.
WHEREAS, the City Attorney of the City of Tustin has filed
his written consent with the Clerk of the Council of the City of
Tustin;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the
City of Tustin, California:
Pursuant to Sections 34090, et. seq., of the Government
Code of the State of California, approval is hereby granted for
the immediate destruction of the items on the attached list
which have been retained for more than three years.
PASSED AND ADOPTED at a regular meeting of the City Council
of the City of Tustin, california, held on the of
1988.
ATTEST:
Mayor
City Clerk
EXHIBIT "A"
TRAFFIC COUNTS
UTILITY PERMITS
TIME CARDS
TIME CARDS
DAILY CORRESPONDENCE
1977
1969-73
1974-81
1977
1974
1972-73
1970-71
ASSESSMENT ROLLS
PLANNING COMMISSION MINUTES
CITY COUNCIL MINUTES
INTER-OFFICE MEMOS
ENGR. STAFF REPORTS
1978-79
1973-76
1976-81'
1980-81
1970-74
1974-77
9-80/2-82
8-76/4-78
4-78/1-79
2-79/3-80
7-80/6-81
3-80/6-81
6-81/2-82
PLANNING COMM.
MINUTES
1-14-74/12-9-74
1-13-75/12-22-75
1-26-76/12-19-77
1-3-78/6-18-79
7-16-79/12-21-81
CITY COUNCIL MINUTES
7-7-72/12-20-72
1-15-73/6-25-73
7-2-73/3-12-74
3-18-74/10-21-74
11-4-74/5-19-75
6-2-75/12-15-75
1-5-76/9-20-76
10-4-76/9-19-77
11-7-77/12-4-78
2-5-79/3-16-81
EXHIBIT "A"
PAGE 2
STAFF MEETING MINUTES
3-2-76/11-15-77
11-4-80/11-12-80
PARKS & RECREATION COMM.
4-24-73/1-28~75
TRAFFIC COMMITTEE MINUTES
9-74/4-77
STORAGE ROOM
#23 TIME REPORTS
OVERTIME AND
ABSENCE REPORTS
REQUESTS FOR TREE
REMOVALS
CASH RECEIPTS
TRAFFIC COMM. MINUTES
1-79/5-81
1-79/11-81
9-78/5-81
2-80/6-80
11-74/5-77
TABULATION OF REVENUES
(MINIBUS SYSTEM) 1971-1979