Loading...
HomeMy WebLinkAboutConsent Calendar #15 8-03-87 ..... ~:r; CONSENT CALENDAR : ^uGu a, 9s7 Inter- Corn TO: WILLIAM HUSTON, EXECUTIVE DIRECTOR FROM: COI~UNITY DEVELOPMENT DEPARTMENT SUBdECT: APPROVAL OF CONSULTANT SERVICES FOR PREPARATION OF THE PACIFIC CENTER EAST SPECIFIC PLAN AND EIR RECO~ENDATION It ts recommended that the City Counctl authorize the City Manager to execute the attached consultant services agreement for preparation of the Pactftc Center East Specific Plan and.EIR subject to receipt from Santa re Land Improvement Company of a check in the amount of $128,600. BACKGROUND The City Council and Planning Commission over the last several years have been extremely interested in preparation of a Specific Plan for a project site located in the South Central Redevelopment Project Area in the vicinity of Edtnger. While there was some very preliminary work done several years ago on a Specific Plan, additional consultant support is now needed to proceed with the project. The 127-acre site is generally bounded by Valencia Avenue, SR-55 (Costa Mesa Freeway), the northern limits of the Santa Aha-Santa re Channel, and Redhtll Avenue (Edinger Avenue is approximately 400 feet south of the railroad). Currently, the site includes office, research and development and industrial uses. Approximately 40 acres is undeveloped agricultural land in strawberry production. Santa Fe Land Improvement Company, the largest landowner within the site, proposes to develop their remaining vacant parcels bounded by Edinger, Redhtll Avenue, Valencia Avenue and the Costa Mesa Freeway. They are also negotiating the purchase of several other developed parcels in the project area which would be redeveloped. The Specific Plan process would provide a mechanism for resolution of significant issues related to any future development in the project area, the Specific Plan would spectflcally include text and diagrams which specify: 1) The distribution, location and extent of uses of land. 2) The distribution, location and intensity of public and private transporatton, sewage, water, drainage, solid waste disposal, energy / and essential facility standards. 3) Standards and criteria for development. Redevelopment Agency Report Approval of Consultant Services for Preparation of of the Pacific Center East Specific Plan and EIR August 3, 1987 Page two 4) An implementation program including financing measures necessary to carry out plan implementation. It may be expected that some existing uses may recycle because of any proposed roadway alignments and potential intensification of the project area. Potential future land uses in the area might also include business park offices, a hotel, support commercial, research and development uses and light industrial uses. The Specific Plan would also include a recommendation on extension of Newport Avenue southerly to Del Amo Avenue north of Valencia Avenue. The northbound off-ramp and northbound on-ramp to SR-55 at Edinger Avenue would also need to be reconfigured. Based on an initial study of the proposed project, Staff have also determined that it will be necessary to evaluate potential environmental impacts that may result from the Specific Plan. Therefore, an environmental impact report (EIR) would also need tO be prepared in compliance with the California Environmental Quality Act (CEQA). ANALYSIS Based on their previous experience in preparation of the South Central Redevelopment Project Amendment EIR, and significant experience in preparation of Specific Plans, staff feels that the firm of Phillips Brandt Reddick (PBR's) are the most qualified firm to provide planning and consulting services for preparation of a~ Specific Plan and EIR for the Pacific Center East Project. PBR's proposal is extremely comprehensive with a strong scope of work. Of special note is their proposed use of technical subcontractors to prepare more detailed traffic/circulation, hydrology and soils studies. Their proposal also includes a detailed fiscal impact analysis which will analyze projected City revenues and costs attributable to the project including probable tax increment to the Agency and City of Tustin. This information will be extremely valuable to determine any future Agency commtttments in the project for infrastructure investments and for use in negotiations on any Development Disposition Agreements with developers or property owners in the project area. It is estimated that the scope of work for the proposed Specific Plan and EIR will total approximately $167,380 including preparation of a fiscal impact computer model. This includes approximately $2700 in non-wage costs for such items as reproduction and travel. Additional reimbursable expenses will be billed at cost plus a handling fee. Comrnuni:y Development DeparTment Redevelopment Agency Report Approval of Consultant Services for Preparation of of the Pacific Center East Specific Plan and E[R August 3, [987 Page three Pursuant to the City's planning fee structure, the cost of a major planning effort and preparation of an EIR is the responsibility of a project proponent. It has been determined that Santa Fe Land, as the largest landowner in the project area with the potential development of the most square footage, would be responsible for initially depositing $118,000 or 70~ of the project's labor consultant costs (plus the cost of optional fiscal impact model requested by the City-S3,000); the City's EIR staffing deposit fee of $3,100, and the cost of processing a Zoning Code Amendment in an amount of $750 for a total minimum cost of $128,600. It will be necessary for Santa Fe to deposit a check with the-)~(~n this amount prior to final execution of the contract. Pursuant to authorization provided by the California Government Code, the City after adopting the proposed Specific Plan would also have the ability to impose a Specific Plan fee to recoup the additional costs ($46,380 minimum) incurred by the agency in addition to the deposit for consultant fees provided by Santa Fe in accordance with the relative benefit derived from the Specific Plan from property owners or developers in the project area who require City development approvals. A standard contract for services previously approved by the City Attorneys office is attached and includes respective exhibits. Christine A. Shingleto~i, Director of Community. Development CAS:ts Corn rnunity Development Depar~rnent ~/ CONTRACT SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement"), is made and entered.into by and between the CITY OF TUSTIN (herein "City"), a municipal corporation and P~tlli~ Brandt Reddtck (herein "Contractor"). The parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference, which services 'may be referred to heretn as ~he "services" or "work" hereunder. Contractor warrants that all servtces wtll be performed In a competent, professional and satisfactory manner In accordance with the standards prevalent tn the industry. 1.2 Contractor's Proposal. The Scope of Services shall Include the Contractor's proposal or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any Inconsistency be~een the te~ms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City of Tustin and any Federal, State or local governmental agency of competent jurisdiction. --1-- [.4 Licenses and Permits. Contractor shall obtain at its sole cost and expense such licenses, permits and apprevals as may be required by law for the performance of the servtces requtred by thts Agreement. [.5 Familiarity wtth Work. By executing this Contract, Contractor warrants that (a) he has thoroughly investigated and considered the work to be performed, (b) he has investigated the site of the work and fully acquainted himself with the conditions there existing, (c) he has carefully considered how the work should be performed, and (d) he fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the Contractor discover any latent or unknown conditions materially differing from those inherent In the work or as represented by the City, he shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer. 1.$ Care of Work. The Contractor shall adopt reasonable methods during the l~fe of the Agreement to furnish continuous protection to the work, and the equipment, metertals, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by Ctty"s own negligence. 1.7 Additional Services. In accordance wtth the terms and conditions of thts Agreement, the Contractor shall perform services in addttlon to those spectfiedtn the Scope of Servtces (Exhlbtt "A") when directed to do so by the Contract Officer, provided that Contractor shall not be required to perform any additional servtces without compensation. Any addition in compensation not exceeding ten percent (10~) of the Contract sum may be approved by the Contract Officer. Any greater increase must be approved by the Ctty ~lanager. 1.8 Spectal Requirements. Additional terms and conditions of thts Agreement, tf any, which are made a part hereof are set forth in the "Special Requirements'" attached hereto as Exhtbit "B'" and incorporated heretn by this reference. Tn the event of a confllct between the provisions of Exhibit '"B" and any other provisions of thts Agreement, the provisions of Exhtbit "B" shall govern. 2.0 COMPENSATION 2.1 For the services rendered pursuant to this Agreement, the Contractor shall be compensated tn accordance with the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference, but not exceeding the maximum contract amount of 167~380 (herein "Contract Sum"). The method of compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon the Contractor's rates as specified in £xhibtt "C", but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation (Exhibit "C"). Compensation may tnclude reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, premiums for bonds and insurance, and similar costs and expenses when and if specified in the Schedule of Compensation (Exhibit "C ")o 2.2 Method of Payment. Any month tn which Contractor wishes to recetve payment, no later than the first (1st) working day of such month, Contractor shall submit to the City in the form approved by the City's Director of Finance, an invoice for services rendered prior to the date of the invoice. City will pay Contractor for all expenses stated thereon which are approved by City pursuant to this Agreement nO later than the last' working day of said month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed within the time period established in the "Schedule of Performance" attached hereto as Exhibit "O" and incorporated herein by this reference. Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance (Exhibit "D") for performance of the services rendered to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, acts of the Government, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargos, acts of any governmental agency, and unusually severe weather if the Contractor shall within ten El0) days of the commencement of such delay notify the --4-- ContraCting Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in his judgment such delay is justified, and the Contracting Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Section 7.5 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one {1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit "D"). 4.0 COORDINATION OF WORK 4.1 Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Phillip R. Schwartze~ Vice President Phillip Brandt Reddick 18012 Sky Park Circle Irvine; CA 92714 It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor without the express written approval of City. 4.2 Contract Offtcer. The Contract Offlcer shall be such person as may be designated by the City Manager of City. [t shall be the Contractor's responsibility to assure that the Contract Officer Is kept tnfor~ed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required'hereunder shall mean'the approval of the Contract Officer. 4.3 Prohibition A~atnst Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, tts principals and employees were a substantial Inducement for the Ctty to enter tnto thts Agreement. Therefore, Contractor shall not contract with any other enttty to perform tn whole or In part the servtces requtred hereunder without the express written approval oft he City. In addition, neither this Agreement nor any tnterest herein mey be asstgned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 [ndependent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all servtces requtred herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any ttme or In any manner represent that it or any of its agents or employees are agents or employees of City. 5.0 [NSURANC£, [NOEPlN[FZCATZON ANO BONDS 5.! Insurance. The Contractor shall procure and maintain, at its cost, and submtt concurrently with its execution of this Agreement, publtc '6-- liability and property damage insurance against &11 clatms for lnjurtes against persons or damages to property resulting from Contractor's acts or omissions rising out of or ~elated to Contractor's performance under this Agreement. Contractor shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws. Such insurance shall be kept in effect during the term of this Agreement and shall not be canc~llable without thirty (30) days' written notice of proposed c&ncellatton to City. A certtftcatA evidencing the foregoing and naming the City as an additional insured shall be delivered to and approved by the City prior to commencement of the services hereunder. The procuring of such insurance of the deliver~ of policies or certificates evidencing the same shall not be construed as a limitation of Contractor's obligation to indemnify the City, its contractors or employees. The amount of insurance required hereunder shall include comprehensive general liability, personal injury and automobile liability with limits of at least $1,000,000 combined single limit per occurrence and professional liability coverage with limits of at least $500,000 combined single limit per occurrence. 5.2 Indemnification. The Contractor shall defend, indemnify and hold harmless the City, its officers and employees, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the City) and for errors and omissions committed by Contractor, its officers, employees and agents, arising out of or related to Contractor"s performance under this Agreement, except for such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Performance Bond. Concurrently wtth execution of thts Agreement, Contractor shall deltver to City a performance bond tn the penal sum of the amount of this Agreement, tn the form provtded by the City C]erk, whtch secures the faithful performance of thts Agreement, unless such requirement ts watved by the Contract Offtcer. The bond sha]l contatn the ortgtnal notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of hts power of attorney. The bond shall remain tn force durlng the entire term of the Agreement and shal] be nu~] and void on]y tf the Contractor promptly and faithfully performs a11 terms and conditions of thts Agreement. 6.0 RECORDS AND REPORTS 6.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Offtcer shall require. 6.2 Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services[ The Contract Offtcer shall have full and free access to such books and records at all reasonable times, Including the right to inspect, copy, audit and make records and transcripts from such records. 6.3 Ownership of Documents. All drawings, specifications, reports, records, documents and other materials prepared by Contractor in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. -8- It shall have an unrestricted right to use the concepts embodied therein. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Contractor tn the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. 7.0 ENFORCEMENT OF AGREEMENT 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal acttons concerning any dtspute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of - California, or any other appropriate court in such county, and Contractor covenants and agrees to submtt to the personal Jurisdiction of such court in the event of such action. 7.2 Otsputes. In the event of any dispute artstng under this Agreement, the injured party shall nottfy the injuring party tn wrtttng of its contentions by submitting a claim therefor. The injured party shall continue performing 1ts obligations hereunder so long as the tnjurlng party cures any default wtthtn ninety (90) days after servtce of the nottce, or If the cure of the default is commenced within thirty (30) days after service of said nottce and is cured within a reasonable ttme after commencement; provided that tf the default Is an Immediate danger to the health, safety and general welfare, the City may take Immediate actton under Section 7.5. Compliance with the provisions of thts Section shall be a condition precedent to any legal actton, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured. 7.3 tWatver. No delay or omtsston tn the exercise of any right or remedy of a nondefaulttng party on an~. default shall impair such rtght or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to watve or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by etther party of any default must be tn wrtttng and shall not be a watver of any other default concerning the same or any other provision of this Agreement. 7.4 Rt~hts and Remedtes are Cumulative. Except with respect to rights and remedtes expressly declared to be exclusive tn this Agreement, the rtghts and remedies of the parttes are cumulative and the exerctse by either party of one or more of such rtghts or remedtes shall not preclude the exerctse by it, at the same or different times, of any other rtghts or remedles for the same default or any other default by the other party. 7.5 Le~al Actton. In addttton to any other rtghts or remedies, etther party may take legal action, tn law or In equtty, to cure, correct or remedy any default, to recover damages for any default, to compel specific performence of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent wtth the purposes of this Agreement. 7.6 Liquidated Oamages. Stnce the determination of actual damages for any delay tn performance of thts Agreement would be extremely difficult or Impractical to determine tn the event of a breach of thts Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sue of $ 0 as liquidated damages for each working day of delay tn the performance of any servtce required hereunder, as specified tn the Schedule of Performance (£xhlbtt "0"). The Ctty may withhold from any monies payable on account of servtces performed by the Contractor any accrued liquidated damages. 7.7 Termination Prtor to Expiration of Term. The City reserves the rtght to terminate this Agreement at any ttme, wtth or wtthout cause, upon thirty (30) days' wrttten nottce to Contractor, except that where termination Is due to the fault of the Contractor and constitutes an Immediate danger to the health, safety and general welfare, the pertod of nottce shall be such shorter ttme as may be appropriate. Upon recetpt of, the nottce of termination, Contractor shall Immediately cease all servtces hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all servtces rendered prtor to receipt of the nottce of termination and for any services authorized by the Contract 0fflcer thereafter tn accordance wtth the Schedule of Compensation (Exhtbtt "C") or such as may be approved by the Contract 0fl1 cer. 7.8 Termination for 0efault of Contractor. iZf termination ts due to the failure of the Contractor to full111 1ts obligations under thts Agreement, City may take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be 11able to the extent that the total cost for completion of the servtces requtred hereunder exceeds the compensation heretn stipulated (provided that the City shall use reasonable efforts to mtttgte such damages), and CIty may withhold any payments to the Contractor for the purpose of setoff or parttal payment of the amounts owed the Ctty as previously stated. 7.9 Attorneys' Fees. Zf etther party commences an actton against the other party arising out of or tn connection w~th thts Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of sutt from the lostng party. -11- 8.0 CITY OFFICERS AND EMPLOYEES; NON DISCRIMINATION 8.! Non-liability of City Officers and .£mployees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of the City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant aoainst Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, or ancestry. g.O MISCELLANEOUS PROVISIONS 9.! Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person' shall be in writing and either served personally or sent by pre-paid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated in forty-eight {4B) hours from the time of mailing if mailed as provided in thi.s Section. To City: CITY OF TUSTIN 300 Centennial Way Tustin, CA 92680 Attention: Contract Officer Christine Shtngleton, Director of Community Development TO CONTRACTOR: Phillip R. Schwartze~ Vice President Phillip Brandt Reddick 18012 Sky Park Circle Irvine, CA 92714 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and cannot be amended or modified except by written agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. -13- 9.4 Severabtltty. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared tnvaltd or unenforceable by a valid judgment or decree of a court of con~etent jurisdiction, such invalidity or unenforceabtltty shall not affect any of the re;atntng phrases, sentences, clauses, paragraphs, or sections of this Agreement which shall be interpreted to carry out the tntent of the parties hereunder. 9.5 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are for;ally bound to the provisions of this Agreement. IN WITNESS WHEREOF the parties have executed this Agreement as of the dates stated below. CITY OF TUSTIN DATED: City Manager, City of Tustin CONSULTANT DATED: APPROVED AS TO FORM: JAMES O. ROURKE City Attorney -14- EXHIBIT "A" SCOPE OF SERVICES 1. See attached Consultant Proposal attached hereto and incorporated herein as EXHIBIT A by reference. PROPOSAL TO PREPARE SPECIFIC PLAN/EIR for the PACIFIC CENTER EAST DEVELOPHENT Prepared for: CITY OF TUSTIN Community Development Department 300 Centennial Way Tustin, California 92680 Prepared by: PHILLIPS BRANDT REDDICK 18012 Sky Park Circle Irvine, California 92714 July 1987 INTRODUCTION In the preparation of this preliminary proposal, PBR has directly consul- tedj the city of Tustin Planning Department, administrative staff and the project proponent. The Santa Fe Land Improvement Company proposes to develop its remaining vacant parcels bounded by Edinger Street, Red Hill Avenue, Valencia Avenue and the Costa Mesa Freeway. The proponent is also negotiating the pur- chase of several developed parcels, which would be redeveloped. The pro- ject area is bordered by SR-55, the Orange County Flood Control Channel, Red Hill Avenue and Valencia Avenue. Specifically, the project proponent plans to develop a large-scale busi- ness park, with a hotel as one of the primary elements. The preliminary assigned acreages and square footages of each use have not been finalized, and are highly dependent on the circulation alterations. The complexity and intensity of the scope of work proposed for the specific plan/land use concept portion of the project will be determined by the realignment and extension of Newport Avenue and other implementation measures. A redevelopment district for this area has been established. The project amendment to the South/Central Redevelopment Project Area includes the vacant parcels and proposed redevelopment areas. The land use plan for the redevelopment project area designates the site as an industrial zone. Among the significiant issues which need to be resolved in the development agreement, the environmental impact report and specific plan are the following: Traffic/circulation - Current access to the site is limited to Edinger Avenue, Del Amo Avenue and Valencia Avenue, with the Edinger exit off the Newport Freeway {SR-55) as the major freeway access. Proposed higher intensity development is anticipated to impact circulation and traffic vol- umes. These impacts must be addressed. The proposed extension of Newport Avenue under the railroad and flood control channel, along with new ramps onto SR-55 enables new circulation patterns onsite, which impact land plan- ning for the project area. Traffic design issues will require resolution concurrently with preparation of the development agreement and specific plan/EIR. Land Use Plans - While uses for the site have been proposed, specific acre- ages, square footages, and financial feasibility of the uses must be inves- tigated, particularly in relation to the findings and recommendations of the traffic study. Land exchanges, condemnation, roadway realignment and 'parcel size will influence the specific plan PBR's approach to the project emphasizes the need for early city-team coor- dination with respect to project objectives, key contacts, issue resolu- tion and team responsibilities. Close coordination with the Tustin Plan- ning and Traffic Engineering Departments, Caltrans and the city of Santa Ana is particularly important. PBR will participate in regular team meet- 'ings and ~eetings with Tustin city staff as specified in the proposal. PBR's ext' .sive experience with commercial and industrial development and environme".!l analysis will complement the technical analysis of the traf- fic consui~:ant. A full description of the scope of work and products is provide~ ~I~ other sections of this proposal. CONTRACT PROVISIONS PACIFIC CENTER EAST/TUSTIN DEVELOPMENT SCHEDULE A schedule which is mutually agreeable and which meets key deadlines for submittals and public meetings will be established during the initial stages of the project and revised when necessary by mutual consent. The enclosed schedule should be regarded as preliminary. It is anticipated that the preferred concept plan can be completed in six- teen {16) weeks, and that the screencheck specific plan/EIR will be submit- ted in twenty-two (22) weeks. The entire work effort up to the public hearings will encompass approximately ten to twelve months. This includes a forty-five (45) day public review for the draft EIR. COMPENSATION OF CONS)IITANT Client billing will 'e on a monthly basis as determined by the work comple- ted during the bill ) period. Invoices shall be paid by the city within thirty (30) days o~~ receipt. A charge of 1.5 percent per month for an effective annual ~ate. of 18 percent may be imposed against accounts which are not paid within 30 days of receipt. SCOPE OF WORK MODIFICATIONS In the event the scope of work should change to a degree that would alter this estimate, PBR will contact the city in writing and a revised fee will be established. Should substantial project delays occur which are beyond the control of the consultant, adjustments in the consultant rate schedule may occur subject to approval of the city and consultant, which will in turn be reflected in project billings. Requests for additional work will be documented and a completion time and estimated fee will be submitted for the city's approval. A copy of PBR's current rate schedule is enclosed. COST ESTIMATE It is estimated that the stated scope of work could be completed for the following not-to-exceed labor budget. A more detailed cost estimate by major tasks is provided on the following page. Environmental Services 23,500 Specific Plan/Land Planning gl,500 Public Meetings 13,000 Technical Reports: 36~380 · Traffic $ 16,930 · Hydrology 3,450 . Soils 12,000 TOTAL $ 164,380 The above costs are exclusive of direct, non-wage costs such as blueprint, photo work, postage, document printing, ,~livery charges and travel. All direct reimbursable expenses will be bill~J at cost plus a 15 percent hand- ling fee. Additional services, includ~ ~i graphics or research, may be requested and will be billed on a time d materials basis in accordance with the enclosed rate schedule. This proposal is a firm offer for 30 days. Individuals with authority to negotiate a contract on this project are: Phillip R. Schwartze, Vice President Thomas F. Holm, Director of Environmental Services PHILLIPS BRANDT REDDICK 18012 Sky Park Circle Irvine, California 92714 (714) 261-8820 4 I. SCOPE OF SERVICES £NVIROHMENTAL SERVIC£S/£IR PACIFIC CENTER EAST/TUSTIN .The following scope of work outlines the purpose, methodology, and pro- ducts involved in several major task areas. This outline based on initial discussions with city staff and the project proponent. Refinement of this prospective work program will be necessary during Task 4.0. TASK 1.0 PROJECT INITIATION Purpose: To establish a mutual understanding of project objectives, work program, schedule, critical milestones, and manage- ment procedures applicable to all phases of the Scope of Work. 1.1 REVIEW AND CONFIRM PROJECT OBJECTIVES 1.1.1 Conduct city and consultant team initial ' 'iefing. 1.1.2 Review and confirm project objectives a,~? strategies with Plan- ning Con~nissioners, City Council me~,i,ers, Santa Fe Land Improvement Company and other major la~,~ners. 1.2 REFINE WORK PROGRAM 1.2.1 Identify tasks, time frames and milestore~. 1.2.2 Confirm task assignments. 1.2.3 Define responsibilities. 1.3 PROJECT MANAGEMENT PROCEDURES 1.3.1 Provide project status reports as needed. 1.2.2 Provide ongoing project management services to ensure quality, schedule and budget control. Products: 1. Refined workprogram 2. Status reports TASK 2.0: DATA COLLECTION AND ANALYSIS Purpose: To collect and analyze baseline data for use in the EIR 2.1 COLLECT ENVIRONMENTAL DATA 2.1.1 Review available data on drainage, cultural resources, traf- fic, existing and planned facilities and capacities for water, wastewater, utilities and public services including: fire and police protection, solid waste, electric, natural gas, tele- phone, and recreation facilities. 2.1.2 Review available base data for existing and planned adjacent land uses and socioeconomic/demographic characteristics of the project vicinity. 2.1.3 Review applicable city policies and identify i~.~ues to be addressed in the environmental report. 2.2 REVIEW EXISTING GENERAL PLAN ELEMENTS, REDEVELOPMENT PLA'; AND ZONING ORDINANCE 2.2.1 Identify policies, goals and objectives of the city's general plan elements and redevelopment plan as they relate to the pro- perty. 2.2.2 Determine compatibility and consistency issues. Products: 1. Data base for use in the environmental document 2. Ilemorandum of General Plan, redevelopment plar~ issues TASK 3.0: ENVIRONMENTAL DOCUMENTATION Pu.rpose: To prepare an environmental impact report in compliance with state law and city environmental guidelines. The EIR will identify and evaluate project impacts and recommend measures adequate for the mitigation of adverse impacts. The EIR will provide the legal basis for consideration of, and action upon the specific plan. 3.1 PREPARE INTRODUCTION AND SUMMARY SECTION 3.1.1 Describe compliance with CEQA {Sections 15060 et seq.} and city guidelines~ reference previous environmental studies~ pre- pare brief introduction to the proposed project as well as the purpose and function of the EIR. 3.1.2 Prepare an executive summary of the project's anticipated impacts and the proposed mitigation measures; focus on the resolution of major planning and environmental issues. 3.2 PREPARE PROJECT DESCRIPTION 3.2.1 Describe site location in the context of city General Plan ar surrounding/related development projects. 3.2.2 Describe the intended uses of the EIR and full range of dew, opment proposals encompassed by the project. 3.3 DOCUMENT EXISTING ENVIRONMENTAL SETTING 3.3.1 Through the use of narrative text, exhibits and statistica) tables, describe the existing physical and socioeconomic se~- ting of the project. Incorporate the conclusions of special research investigations and previous environmental plann~,~g documents as necessary. It is anticipated that the following subjects will need to be addressed: a. Hydrology {drainage/flood control} b. Soils c. Existing and planned land uses d. Traffic circulation {including summary of previous and cur- rent traffic studies for the project area) 7 e. Relevant planning programs f. Socioeconomics (eg., employment) g. Public services and utilities h. Noise i. Air quality j. Aesthetics (eg., visual character, light and glare) k. Railroad access (project and southerly properties) 1. Ener~ m. Natural resources 3.4 DOCUMENT ENVIRONMENTAL IMPACTS AND RECOMMEND MITIGATION MEASURES 3.4.1 Analyze, quantify, describe and illustrate as appropriate the anticipated environmental 'impacts associated with implementa- tion of the project. 3.4.2 Based upon the impact assessment and city policies, recommend a series of measures for the mitigation of identified adverse impacts. These may take the form of design features, condi- tions of approval and measures suitable for inclusion in subse- quent development approvals. Mitigation measures shall be related to the proposed phasing program. 3.4.3 Prepare all remaining mandated EIR sections per CEQA require- ments, including the "no project" alternative, existing zoning and up to two land use alternatives to the preferred project; growth-inducing and cumulative effects; irreversible and irre- trievable commitment of resources; short-term versus mainten- ance of long-term productivity; significant effects of the pro- ject, etc. A comparison of traffic impacts among the project alternatives will be presented. 3.5 REVISE SCREENCHECK EIR AND PREPARE DRAFT EIR 3.5.1 Complete the screencheck EIR document and provide copies to the city for in-house review. 3.5.2 Revise screencheck draft as necessary based on city review and forward required screencheck EIR copies to city staff for review. 3.5.3. Revise screencheck draft EIR based on city staff co~ents and prepare draft EIR in required number of copies for distribu- tion. 3.6 COMPLETE FINAL EIR 3.6.1 Review alt public comments received pursuant to draft EIR review, and prepare draft responses' to comments for city staff review. 3.6.2 Meet with city staff to review draft responses and make neces- sary changes. Responses shall be compiled by city staff into one document prior to the review session. 3.6.3 Prepare any necessary changes in the draft EIR as directed by the city, and submit final EIR including responses to comments for city approval. 3.6.4 Print the approved document and submit all required copies to the city. 3.7 PUBLIC NOTICES 3.7.1 Prepare draft of initial study and notice of preparation for city review. Upon approval, issue notices to the State Clear- inghouse and appropriate agencies. Copies are to be filed with the city. 3.7.2 Prepare the Resolution of Statement of Facts and Findings for the certified final EIR, and if necessary, the Statement of Overriding Considerations for city review. 3.7.3 Prepare Resolution for adoption of the Specific Plan for city review. ~ 3.7;4 Prepare draft of Notice of Completion for city review. Products: 1. Screencheck draft specific plan/EIR 2.~ Draft specific plan/EIR 3. Final specific plan/EIR 4. Notices and resolutions 10 II. SCOPE OF WORK SPECIFIC PI~AN/IJekND PlJekNNING SERVICES PACXFZC CENTER EAST/TUSTXN The following scope of work outlines the purpose, methdology, and products involved in several major task areas. TASK 4.0: PROJECT INITIATION/SKETCH AJtD CONCEPT PLANS Purpose: To establish a detailed program of work which complies with city and state requirements for specific plans and to review existing General Plan and Redevelopment Project land uses/ policies with respect to proposed uses for the project site. 4.1 ISSUES IDENTIFICATION 4.1.1 A number of significant issues relating to future development of the site have already been identified. Significant devel- opment issues will be documented by the project team by rely- ing on the following: a. Previous development studies and reports b. Goals, objectives and policies of the city's General Plan and Redevelopment Project plan c. City zoning and other applicable standards d. Consultation with city staff e. Comments presented by other public agencies f. Previous EIRs for the project site g. Review of city specific plan procedures 4.2 GENERAL PLAN CONSISTENCY 4.2.1 Review proposed land uses and development standards for consis- tency with General Plan elements and policies, 4.2.2 Provide recommendations to city on land use plans related to resolving areas of inconsistency. 11 4.3 DEVELOP SKETCH PLANS 4.3.1 Prepare three concept plans~ based on existing studies and preliminary development plan concept. 4.3.2 Consult with city staff and project proponent regarding feasi- bility of alternatives. 4.3.3 Select preferred alternative for further analysis. 4.4 REFINE WORK PROGRAM 4.4.1 Develop detailed task outline for preparation of plans, exhi- bits and reports. 4.4.2 Develop schedule which identifies all participants, tasks, time frames and milestones. 4.4.3 Prepare refined concept plan The refined concept plan will be developed from the preferred sketch plans and previous concept plans. It will include the following: a. Land use plan illustrating development areas by type of use and density. b. Street circulation patterns including arterial roads and major collector roads. c. Major flood control and drainage facilities. d. Statistical summary of development concept plan. e. Review of technical analysis prepared by project subconsul- tants. 4.4.4 Prepare a detailed outline of contents for the specific plan for review and approval. 12 Products: 1. Initial sketch plans 2. Refined work program 3. Refined concept plan 4. Specific plan outline TASK 5.0 MASTER PLANS AND CONCEPT PLANS Purpose: To prepare master plans and concept plans with supporting materials for development of the project site. 5.1 PREPARE LAND USE MASTER PLAN A detailed land use plan will be prepared, based upon review of the refined concept plan presented in Task 5.4 and will include the following: 5.1.1 Delineation of boundaries and calculation of acreage for the :~roposed development planning areas. 5.1.2 kssignment of specific land uses, intensities, and other site :haracteristics to planning areas. 5.1.2 Statistical analysis which tabulates and summarizes land uses, acreages, and square footage, by planning areas and by phase. 5.2 CIRCULATION MASTER PLAN Based on the Land Use Master Plan described above, a traffic circulation analysis will be completed by a qualified subconsultant. The analysis will dev.Jlop information and specifications for arterial streets to include the following: 5.2.1 Recommended street alignments and intersection locations. 5.2.2 Calculation of projected traffic 'loadings on both internal streets and external streets that will service the project site. 13 5°2°3 Recommended street cross-sections and design standards for internal streets. 5.2.4 Recommended improvements to external streets and changes in master plan street c]assifications as necessary. 5.2.5 Preliminary cost estimate for improvements. 5.3 DRAINAGE CONCEPT PLAN A concept plan of improvements for both onsite and offsite drainage and flood control facilities will be prepared, based on existing studies and drainage plans prepared by the city of Tustin. This plan will identify major "backbone" facilities needed to accommodate runoff through, and from, the project site. Design criteria of the county and the city will be considered and .runoff retention needs will be addressed. A civil engineer subconsultant may be utilized if required. 5.4 WATER AND SEWER CL~CEPT PLAN A concept plan of i,,provements for onsite and offsite water and sewer facilities will be prepared, based on available information and studies prepared by the city of Tustin. This plan will identify major water and sewer improvements needed to accommodate the proposed development. Exist- ing local agency plans for water and sewer will receive emphasis in deter- mining the abilities of these systems to accommodate anticipated develop- ment of the project site. 5.5 LANDSCAPE CONCEPT PLAN Develop design concepts to establish a consistent streetscape character and promote a consistent landscape theme through subsequent levels of design for individual projects. The plan will include the.following ele- ments: 5.5.1 A landscape concept plan which will identify treatment for entries, streets and edge conditions. A plant palette shall be identified. 14 5.5~2 General guidelines to promote a cohesive community character and consistency in the area's visual image. 5.6 PHASING CONCEPT PLAN A phasing plan will be prepared for the project site. It will include a phased program and will focus on the following elements: 5.6.1 Phasing of office, commercial, industrial and other develop- 'merit. 5.6.2 Major water, sewer, flood control and street improvements required to service the development program. 5.6.3 Preliminary improvement costs and funding responsibilities. Products: 1. Land use master 2. Circulation mast~.~ plan 3. Drainage concept ~,lan 4. Water and sewer c~lcept plans 5. Landscape concept plan 6. Phasing concept plan 15 TASK 6.0: DESIGN GUIDELINES AND DEVELOPMENT STANDARDS Purpose: To prepare a series of recommendations that will serve as guidelines for design of future projects within the project site, and written standards to enforce land use designations, building heights and bulk, parking, etc. 6.1 DESIGN GUIDELINES Design guidelines will be prepared and will include the following ele- ments: 6.1.1 Streetscape characteristics along arterial and major collector roads 6.1.2 Buffer zones and edge treatments between the site and adjacent land uses, and between different onsite land uses 6.1.3 Project entries 6.1.4 Preliminary signing program 6.1.5 Landscaping requirements 6.1.6 Architectural character with sample material list 6.2 PREPARE DEVELOPMENT STANDARDS TO ESTABLISH CONTROLS FOR FUTURE DEVELOP- MENT PLANS The standards will provide for the arrangements, development and use of a variety of land uses. The standards are intended to encourage the most appropriate land uses, create a harmonious relationship among land uses and protect the health, safety and general welfare of the community. Examples of suggested content include: : 16 6.2.1 Describe general regulations and objectives of the development standards. 6.2.2 Specific development standards for setbacks, street right-of- way, height of structures, parking and landscaping. 6.2.3 Definitions 6.3 IMPLEMENTATION MECHANISMS A series of specific plan implementation measures will be proposed for con- sideration by the city of Tustin. Potential topics which may be included are: 6.3.1 Site plan review procedures 6.3.2 Regulation of non-conforming uses 6.3.3 Minor adjustments to development standards 6.3.4 Specific Plan enforcement 6.3.5 Permitted uses and site development standards for each land use category 6.3.6 Sign regulations 6.3.7 Relationship of specific plan to development agreement Products: 1. Design guidelines 2. Development standards 3. Implementation mechanisms TASK ?.0 FISCAL INPACT ANALYSIS Purpose: To analyze the projected city revenues and costs attributable to the project and to estimate the probable tax increment accruing to the development agency and city of Tustin. 17 7.1 IDENTIFICATION OF FINANCIAL ASSUMPTIONS 7.1.1 Review City requirements with respect to the content and format of the FIR. 7.1.2 Meet with the project proponents to obtain information and assumptions on the proposed development program including: land use - square footage/number of hotel rooms development phasing program - lease rates/land sale prices - absorption schedule - off-site improvements and costs The market feasibility of land uses is to be identified by Santa Fe Land Improvement Company. 7.1.3 Review with City staff alternative FIR methodc gies and select preferred approach. 7.1.4 Review with City Controller/Finance Officer Lng) annual operating and capital budgets. Identify issues and trends affecting City's financial position and revenue/expenditure levels. 7.1.5 Meet with rePresentatives of appropriate City departments to review the development program and identify potential project impacts on service capacity. 7.1.6 Meet with Public Works staff to review the development program in relation to the type, phasing, and cost of off-site infra- structure improvements. 18 7,2 PREPARE FISCAL ANALYSIS REPORT 7,2,1 Prepare development cash flow projection and sources and uses of funds statement, Inc)ude phased analysis of available tax increment for purposes of sizing bonding capacity and availa- bility of funds for off-site improvements, 7,2,2 Prepare draft of FIR identifying all pertinent recurring and one-time revenues and costs to the City, Identify cumulative net fiscal impact, 7,2,3 Incorporate City review comments and finalize FIR. 7,3 OPTIONAL TASK: .PREPARE FIR COMPUTER MODEL 7.3.1 Meet with appropriate City staff to document requirements including: - hardware/software configuraiton - number of users - types of applications - experience of users with spread sheet and data base programs - extent of "user-friendliness" required in model 7,3,2 Develop and deliver working version of model for review and testing by City staff, 7.3.3 Incorporate appropriate recommendations and correct any potential calculation/programming errors. 7,3,4 Prepare user manual and deliver final version of model and user manual, Products: i, Cost/revenue summary 2, Redevelopment increment projections 3, FIR Computer Model (Optional) 19 TASK 8.0 SCREENCHECK/DRAFT SPECIFIC PLAN Purpose: To provide opportunities for preliminary review and resolution of issues related to the project and specific plan. 8.1 PREPARATION/PRELIMINARY REVIEW 8.1.1 Compile specific plan and submit to city staff for screencheck review. (Reproduction costs will be billed at cost plus 15 percent.) 8.1.2 Coordinate screencheck review schedule. 8.1.3 Consult with city staff and client on matters relating to screencheck comments. 8.1.4 Coordinate meetings to resolve issues related to screencheck review, if necessary. One study session with the Planning Com- mission or Council is anticipated. 8.1.5 Prepare draft of specific plan and distribute for public review. Products: 1. Screencheck specific plan/EIR 2. Draft specific plan/EIR 3. Study session 2O TASK g.o FIlL SPECIFIC PLAN Purpose: To. prepare final Specific Plan which incorporates conditions of approval established by City Council. 9.1 PREPARE FINAL SPECIFIC PLAN ON BASIS OF COMMENTS RECEIVED 9.2 TO COMPILE AND DELIVER THE REQUESTED NUMBER OF COPIES OF THE FINAL SPE- CIFIC PLAN TO THE CITY. (Reproduction costs will be billed at cost plus 15, percent.) Products: 1. Final specific plan/EIR 21 III,PRELIMINARY SCOPE OF SERVICES PUBLIC PARTICIPATION PACIFIC CENTER EAST/TUSTIN TASK 10.0: SCOPING MEETING Purpose: To identify issues which should be addressed in the environmen- tal process. 10.1 SCOPING I.IEETING 10.1.1 Consult with city staff on meeting format, .noticing, agenda and prepare presentation graphics/handoutsJ 10.2 SUMMARY OF ISSUES 10.2.1 Prepare a summary of issues for review by city staff and as an attachment to the DEIR. 10.2.2 Discuss new issues identified in scoping meeting with city staff. 10.2.3 Research issues identified and if appropriate discuss issues in DEIR. Products: 1. Scoping meeting 2. Written sun~ary of issues TASK 11.0: COORDiNATION/CONSULTATION Purpose: To meet with. city of Tustin officials, city staff, Planning Commissioners, City Council members and other agencies (eg., Caltrans and the city of Santa Ana) to coordinate the project and resolve key issues. 11.1 PROJECT COORDINATION 11.1.1 Attend up to five {5) coordination meetings with city staff and/or subconsultants. 22 11.2 PROGRAM CONSULTATION ~ 11.2.1 Attend up to four (4)' consultation meetings with other agen- cies or city staff. Products: 1. Presentation materials (as needed) 2. List of issues for Specific Plan/EIR (memos as needed) TASK 12.0 PUBLIC MEETINGS Purpose: To involve the Redevelopment Agency, City Council, Planning Commission, and the general public in the planning process, and to make presentations at public hearings before the Plan- ning Commission and City Council. It is intended that this task be conducted throughout the planning process, with public hearings/meetings occurring at scheduled "milestone events". 12.1. PBR WILL ATTEND UP TO THREE (3) PUBLIC HEARINGS ON THE SPECIFIC PLAN/EIR AT THE DIRECTION OF THE CITY 12.2 ORGANIZE AND PREPARE GRAPHIC EXHIBITS, CHARTS, SLIDES AND OTHER PRESENTATION MATERIALS AS REQUESTED ON A TIME AND MATERIALS BASIS. Products: 1. Public presentation materials as requested on a time and materials basis. 2. Representation at public hearings. 23 COST ESTIMATE - SCOPE OF SERVICES I. ENVIRONMENTAL SERVICES 1.0 Project initiation $ 3,000 2.0 Data collection and analysis 6,500 3.0 Environmental documentation 14,500 Subtotal $ 23,500 II. SPECIFIC PLAN/LAND PLANNING SERVICES 4.0 Project initiation/sketch and concept $ 13,500 5.0 Land plan/master plans 28,400 6.0 Design guidelines/development standards 12,200 7.0 Financial analysis 15,000 8.0 Screencheck/draft specific plan 16,300 9.0 Final specific plan 6~100 Subtotal $ 91,500 II!. PUBLIC MEETINGS 10.0 Scoping $ 3,000 11.0 Coordination/Consultation (9 meetings} 3,600 12.0 Public meetings (3 meetings) 6~400 Subtotal $ 13,000 PBR TOTAL: $ 128,000 '; :hnical Subconsultants . Traffic/Circulation $ 16,930 · Hydrology 7,450 · Soils y 12m000 Subtotal $ 36,380 TOTAL FEE1 $ 164,380 Optional services for preparation of a fiscal computer model for $3,000 are not included. Non-wage costs such as blueprint, photo work, postage, document print- ing, delivery charges and travel are not included and will be billed at cost plus a 15 percent handling charge. 24 RATE SCHEDULE Effective January 1, 1986 Office Per Hour President $150 Principals $110-$95 Associates/Directors $90-$75 Project Managers $75-60 Project Planners/Designers $60-$50 Graphic Designers/Research Analysts $45-$35 Graphic Prod~.Cion/Administrative Assistants/ $35-$28 Word Proc'~. ~ing Clerical $30 Note: 1. Travel, reproduction, materials, and other non-wage costs at cost plus 15 percent administrative charge. 2. Rates for consulting in connection with appearance before courts and/or commissions and councils for litigation will be $150.00 per hour (fo,,r hour minimum). 3. Invoices are payable within thirty days of receipt. Payments not received within thirty days will be charged interest at the rate of 1.5 percent per month for an effective annual rate of 18 percent. PLANNING · ARCHITECTURE · LANDSCAPE ARCHITECTURE · ENVIRONMENTAL RESEARCH 18012 SKY PARK CIRCLE , IRVINE, CA 92714 , (714) 261-8820 CALIFORNIA COLORADO HAWAII ~'~ ¥1 Enginee'~ · l.~ut Sun ~. ,ors MmV 19, 1987 Mr. Sid Lindmark Phillips Brandt Reddick 18012 Sky Park Circle Irvine, California 9271~ Re: Pacific Center East Specific Plan Dear Sid: Atteched for your use is our proposal to perform a hydrological anelysis for the proposed project. Basically we will investigate and ~eview existing data regarding storm drain infra'~,.~ucture; ~eview and critique three alternative land use plans from a dr&,.age standpoint; p~epare one stoz~n water management 'plan complete with 10 and ,"i year rational method hydrolo~; and prepare text add~essing grading, erosio],/~iltation, drainage and flood hazard issues a~- soctated with the project. We propose to perfor~ these services on an hourly b~is. with out-of-pocket expenses considered ~eimb,wsable. I have not allowed any time for meetings. Should we be required to attend meetings we wtll invoice our time at the rates shown on the enclosed rate schedule. Thank you for this opportunity. I look forward to working with you again. Sincerely. FUSCOE. WILLIAMS. LINDGREN & SHORT. INC. Don R. Lind~ren, Principal 601,%: Parkcenter Dn¥e · Suite 104 · Santa Aha. Califor~da 92"05 · 714,'836-4455 SCOPE OF SERVICES & FEE PROPOSAL FOR PACIFIC CENTER EAST SPECIFIC PLAN PHILLIPS BRANDT REDDICK MAY 19, 1987 Project Description: Specific Plan and EIR for 170-acre industrial site in Tustin. FWLS, Inc. will perform the following services on an hourly basis at the rates shown on the attached Rate Schedule. Services performed outside of the scope will be considered extra to the contract. Costs of blueprinting, deliveries and out-of-pocket expenses are estimated and will be considered reimbursable. A 15~ surcharge will be added to the reimbursables to cover handling expenses. ENGINR~RING SERVICES X. Perform Preliminary Engineering for preject including: - Research, compile and anal,. · data on ex/sting storm drain infra- structure. $ 50o 2. Review and critique from a drain~3.~, standpoint, three alternative land use plans. $1,200 3. Utilizing preferred alternative and grading concept supplied by client, prepare storm water management plm~ complete with lO and 25 year rational method hydrology calculations, hydrology map and storm drain system in- cluding sizes. 4. Prepare text for inclusion in ~ ~TR. Text to address grading, erosion/ siltation, drainage and flood hazard issues associated with the project. $1.5oo 5..Reimbursables (Estimate) $ 250 TOTAL FEE PROPOSAL $7.45q THIS Fm.W. PROPOSAL IS VALID FOR THIRTY DAYS FROM THE DATE OF THIS DOCUMENT. Pa~e T~o It is the policy of FWLS to meet all schedule requirements while maintaining the highest level of service. In return, it is expected that all invoices will be paid within 45 days of receipt. Should this not be possible, please make alternate arrangements with the Principal-in-Chacge of your project prior to start of services. Failure to do so could result in cessation of services and/or reassessment of service priority. P-O715 ¢ieql Engqnet',m · Land CURRENT RATE SCHEDULE Effective since 5-1-86 CLASSIFICATION HOURLY RATE Principal $ 92 Project Engineer/Surveyor/Planner $ 75 Senior Designer/Survey Technician/Planner $ 62 Designer $ 50 Drafting $ ql Clerical/Support Services $ 22 2-Man Survey Crew $ 132 3-Man Survey Crew $ 160 Reproduction and other reimbursables will be billed in addition to the above rates with a 15% handling surcharge. Use of company or employee vehicle for pickup, delivery or extraordinary trips will be charged at $0.25 per mile. This rate schedule is subject to change due to the granting of wage increases · and/orother employee benefits to field or office employees, during the life- time of this agreement. 601 A! Parkcenter D~¥~ · Suite 104 · Santa Aha. Califom;ia 92~05 · ~i4,'836-~455 WESTERNLABORATORIES 13609 SOUTH NORMANDIE AVEI'~JE - GARDENA, CALIFORNIA 90249 1213~ 321-9900 C~ 538-2101 July 16, 1987 Phillips Brandt Reddick 18012 Skypark Circle Irvine, California 92714 Attention: Mr. Sid Lindmark Project Manager Re: Preliminary Soils Investigation - Proposed Industrial/Office Buildings on ± 59.5 Acres of Pacific Center East Specific Plan - Located North of Valencia Avenue, West of Red Hill Avenue, South of Orange County Flood Con- trol Channel, and East of Costa Mesa (55) Freeway, in the City of Tustin, Californi_ Dear Sirs: The following proposal, pertinent to Soils Engineeri~ Services for the above reference, is hereby submitted, as per _~ur Request for Proposal letter with plot plan, dated July 15, '~C1. Western Laboratories has investigated and researched i:nis prop- erty in our own files of a completed Soils Investigation and Compaction Reports, and with the City of Tustin files for other consultants reports pertaining to this property. It is our understanding that a preliminary soils evaluation for the specific plan EIR only, is requested at this time for tentative project impact, existing conditions and general miti- gation measures for future one to ten-story structures. We propose to place a minimum of ten (10) borings on the site, at directed locations, in order to provide general coverage for future development. In the area of the six to ten-story structures, borings will be placed to a minimum depth of 100.0 feet. In the other build- ing areas, the depths of borings will be commensurate with the proposed structure. -2- We propose to furnish all personnel, equipment and materials to perform a Soils Investigation at the above referenced site. This investigation will be in conformity with all the require- ments of the City of Tustin and best accepted practices. This shall include all necessary drilling and sampling, labor- atory testing, engineering calculations, recommendations and report. This report will be preliminary in nature until exact locations, height, expected loads, etc., are determined. At that time, additional soils engineering services will be required. Our charges for the Preliminary Soils Investigation should be between Ten Thousand Five Hundred ($10,500.00) and Twelve Thou- sand ($12.000.00) Dollars, but, in no event shall exceed Twelve Thousand ($12,000.00) Dollars. These charges are for the preliminary investigation, only, and does not include additional soils investigations for individual buildings, future geology reports or inspections. We will require an as-built plan, showing undergrounds, if possible, and a signed acceptance of this proposal prior to commencing work on this project. If you have any further questions, please feel free to contac~ the undersigned. Respectfully submitted, WESTERN LABORATORIES Donald W. Litts Accepted by: WESTERN LABORATORIES AUSTIN-FOUST ASSOCIATES, INC. ~ 'IJRAFFIC ENGINEERING AND TRANSPORTATION PLANNING 1450 NORTH TUSTIN AVENUE, SUITE 108 SANTA ANA, CALIFORNIA 92701 May 19, 1987 TELEPHONE: (714) 667-0496 Mr. Sid Lindmark PBR 18012 Sky Park Circle Irvine, California 92714 Dear Sial: Austin-Foust Associates (AFA) is pleased to propose a scope of services for carrying out a traffic study for the Pacific Center East Specific Plan. The objective of the traffic study will be to update the previous analysis carried out for this area by analyzing future development and traffic contributions in this area in relation to the existing and proposed circulation system. The five areas of work that we will perform are as follows: 1. Develop trip generation estimates for Specific Plan area. The current proposals for the Specific Plan area will be analyzed in relation to their trip generation characteristics. 2. Obtain traffic I~eneration data from City of Santa Ana. This will enta/1 assembling recent traffic and development information for the portion of the City of Santa Aha adjacent to the Edinger/SR-55 interchange. The informatiOn will be analyzed to identify the expected increases in trip generation in the future and the contribution of the Santa Aha trip generation to this interdhange. 3. Derive updated interchange demands. The information from Santa Aha will be combined with updated data for the Specific Plan area to develop estimates of future usage of the Edinger/SR-55 ramps. AFA will perform a traffic count of the present intersection between the NB on-ramp and Edinger and will then produce forecasts of the future traffic demand both at this intersection and for the on-ramp itself. The intent will be to quantify the substantial increases in demand that are forecast here and to show how the contributions relate to development in Santa Aha and Tustin. 4. Analyze preferred traffic improvement plan. This third part of the analysis will involve a discussion of the preferred traffic plan for this area. It will analyze the capacity implications of the proposed development with and without the Newport Avenue extension. 5. Prepare Traffic Report. This final task will involve preparing a suitable traffic report for inclusion in the EIR. . Mr. Sid Lindmark May 19, 1987 Page 2 Estimated costs for this work are as follows: Classi£ication Hours / Rate Cost Principal 50 hours @ $75 $ 3,750 Traffic Engineer 60 hours @ $75 4,500 Transportation Analyst. 160 hours @ $35 5,600 Sr. Technical 60 hours @ $38 2,280 Subtotal $ 16,130 Direct Costs (printing, etc.) $ 800 TOTAL $ 16,930 Our estimated time frame for carrying out this work is six weeks. Thank you for the opportunity to propose on this project and we look forward to assisting in this important planning endeavor. Very t~uly yours, · Ter, en/cVe 1~. Austin T~A/bgp A limited number of staff/coordination meetings and limited response to comments assistance is included in the labor estimate. EXHZBET "B" SPECZAL REQU~REHENTS 1. Pursuant to Section 4.2 of this Agreement, Christine Shingleton is designated contract officer. 2. Pursuant to Section 4.3, contractor is hereby authorized to subcontract consistent with the Contractors Proposal with the following firms: Hydralogy - Fuscoe Williams Lingren & Short Soils - Western Laboratories -- Traffic/Circulation - Austin Foust 3. See Item No. 1 and 2 included on EXHIBIT "C". 4. The performance bond required in Section 5.3 is hereby waived. EXHIBIT "C" SCHEDULE OF COMPENSATION 1. See attached proposal included in EXHIBIT A and incorporated herein by reference as hereby amended. a. The city elects to request preparation of the Fiscal Computer Model at a cost of $3,000. b. Up to $2,700 of non-wage costs indirects associated with ~he subject project shall be included in the initial proposal cost of $164,380 as estimated below. 2. Contractor shall provide one original camera ready copy of all final documents including maps and presentation materials at no charge. Reports Screencheck Specific Plan/EIR (15 copies @ $17) $ 255 Draft Specific Plan/EIR (50 copies @ $20) 1,000 Response to Comments (25 copies @ $5) 125 Final Specific Plan/EIR (5 copies @ $22) 110 Subtotal $1,615 Reprographics/photo $ 600 Delivery/Postage 50 Travel (200 miles @ $.28/mile) 56 Subtotal $ 706 TOTAL INDIRECT COSTS1 $2,670 EXHIBIT "D" SCHEDULE OF PERFORMANCE 1. See attached Consultant Proposal included as EXHIBIT A and incorporated herein by reference.