HomeMy WebLinkAboutCC 3 DEST OF RECORDS 9-15-86 CONSENT CALENDAR
NO. 3
Inter Corn
DATE: SEPTEIqBER 8, 1986
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
COlqMUIIITY SERVICES DEPARTMENT
DESTRUCTION OF CONMUIIITY SERVICES FILES
RECOMMENDATION:
To approve Resolution #86-113 allowing destruction of class registrations,
incoming and outgoing correspondence, payroll materials, receipts and
miscellaneous department files and records.
BACKGROUND:
This action is in accordance with state and federal law, and will allow us to
manage records storage in an efficient and effective manner.
Susan M. Jones
Recreation Superintendent
Royleen A. White, Director
Community A Administrative Services
RAW:SMJ:sk
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RESOLUTION NO. 86-113
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, APPROVING DESTRUCTION OF CERTAIN COMMUNITY
SERVICES DEPARTMENT RECORDS.
WHEREAS, except for records affecting title to real proper~ or
liens thereon, court records, records required to be kept by statute,
records less than two years old and the minutes, ordinances, or resolutions
of the City Council and other City boards or commissions, Government Code
Section 3409D authorizes the head of a city department to destroy any city
record, document, instrument, book or paper, under this charge, without
making a copy thereof, after the same is no longer reouired, with the
approval of the City Council by resolution and the written consent of the
City Attorney; and
WHEREAS, the Council, upon request of the Director of Community and
Administrative Services, desires to approve immediate destruction of
certain Community Services records, to-wit, class registrations, incoming
and outgoing correspondence, payroll materials, receipts, and miscellaneous
departmental files and records.
WHEREAS, the City Attorney of the City of Tustin has filed his
written consent with the Clerk of the Council of the City of Tustin;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Tustin, California:
Pursuant to Section 34090 et seq. of the Government Code of the
State of California, approval is hereby granted for the immediate
destruction of the items listed below which, as of January 1, 1986, have
been retained for a minimum of two years:
Class registrations, incoming and outgoing correspondence, payroll
materials, receipts, and miscellaneous department files and records.
PASSED AND ADOPTED at a regular meeting of the City Council of the
City of Tusttn, California, held on the day of , 1986.
MAYOR
ATTESTS:
CITY CLERK
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CONSENT OF CITY ATTORNEY
I, the undersigned, JAMES G. ROURKE, City Attorney of the City of
Tustin, California, do hereby consent to the destruction of the materials
described in the attached Resolution.
DATED: ', 2~ / , 1986
City Attorney