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HomeMy WebLinkAboutCC 1 MINUTES 10-06-86MIMUT£S OF A RESLN~ )EETIN(~ OF lltE CITY COONCIL OF lltE CITY OF TUSTIN, CAI. IFORNIA SEPTEMBER 15, 1986 II. C~L TO ORDER/PLEDGE OF AI_LEGIANCE/INVO~ITIO# The meeting was called to order by Mayor Saltarelli at 7:03 p.m. in the City Council Chambers, 300 Centennial Way. The Pledge of Allegiance was led by Councilman Edgar, and the Invocation was given by Council- woman Kennedy. ROLL CAI. L Councilpersons Present: Councilpersons Absent: Others Present: Donald J. Saltarelli, Mayor Ronald B. Hoesterey, Mayor Pro Tem Richard B. Edgar John Kelly Ursula E. Kennedy None William A. Huston, City Manager James G. Rourke, City Attorney Mary E. Wynn, City Clerk Robert S. Ledendecker, Dir. of Public Works Charles R. Thayer, Chief of Police Ronald A. Nault, Finance Director Susan Jones, Recreation Superintendent Jeff Davis, Acting Senior Planner Janet Hester, Administrative Secretary Approximately 35 in the Audience III. PUBLIC Il(PUT 1. CI?f OF IRVIWE'S REQUEST TO REJOIN TIlE JOINT POWERS AUlllORITY (JPA) Frank Greinke, 230 South "A" Street, complemented Councilmembers on the fine job in seeing to completion various matters left over from his administration as Mayor during 1985-86. He expressed concerns regarding past and present relationships between Tustin and Irvine. He spoke strongly against Irvine Mayor Agran's current position to allow Irvine to rejoin the JPA, two months after dropping out, without paying the fees which other mem- ber cities have paid. Mr. Greinke commended Irvine's management team and Irvtne Council members David Baker, Sally Miller and former Mayor David Sills. He urged the Tustin City Council to vote on October 9 against allowing Irvine to rejoin the JPA until they have paid the fees that Tusttn and other cities have paid. Mayor Saltarelli informed Mr. Grelnke that he and the City Manager met with Mayor Agran last week where they indicated an aura of cooperation in trying to plan the roads. In the event they drop out or are forced out due to a court ruling or ruling of a vote of Irvine residents, The Irvine Company has agreed to pay the fees, so the money will be there. Mr. Greinke objected that in the meantime Irvine still has the right to vote and the fees might be rescinded. He felt they should pay their fees; when they pay their fees, they have a right to vote. He encouraged the Council to discuss the matter. 100 2. STEVENS SQUARE PARKING STRUCTURE Richard Vining, 400 West Main Street, inquired on the status of the Stevens Square parking structure. He was informed that the City owns 38% of the structure. The City Manager reported that the matter would be discussed in Closed Session this evening. Mayor Saltarelli assured Mr. Vining that the City is working on resolving the matter as quickly as possible. 81 CITY COUNCIL MINUTES Page 2, 9-15-86 IV. CONSENT CALENDAR Item No. 9 was removed from the Consent Calendar by staff. It was moved by Hoesterey, seconded by Edgar, to approve the remainder of the Consent Calendar. Motion carried 5-0. 1. APPROVAl. OF MINUTES - SEPTEMBER 2, 1986, ADJOURNED REGULAR MEETING 2. APPROVAl. OF OEP. ANDS IN THE AMOUNT OF $450,999.86. RATIFICATION OF PAYROLL IN THE AMOUNT OF $139,070.99. 5O o RESOLUTION NO. 86-113 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING DESTRUCTION OF CERTAIN COM- MUNITY SERVICES DEPARTMENT RECORDS Adopted Resolution No. 86-113 as recommended by the Community Services Department. 41 RESOLUTION NO. 86-111 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AMENDING ITS RESOLUTION NO. 81-61 TO MODIFY THE DESIGNATED EMPLOYEES CONTAINED IN THE CONFLICT OF INTER- EST CODES OF THE DEPARTMENTS OF THE CITY OF TUSTIN Adopted Resolution No. 86-111 as recommended by the Administra- tive Services Department. 32 Se RESOLUTION NO. 86-114 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE REGIONAL COMPETITIVE PROGRAM OF THE CALIFORNIA PARK AND RECREATION FACILITIES ACT OF 1984 FOR MAJOR IMPROVEMENTS TO PINETREE PARK Adopted Resolution No. 86-114 as reco,m,ended by the Community Services Department. 77 TII~ EXTENSION FOR COMPtETION OF NEWPORT AVENUE TRAFFIC SIGNAL MOOZFICATIONS [FAU M-NG16(O02)] Approved a time extension through September 30, 1986, for com- pletion of the Newport Avenue Traffic Signal Installations and Modifications, also known as FAU Project No. M-M016(O02) {Steiny & Co., Inc.) as recommended by the Department of Public Works, Engineering Division. 94 7. REQUEST FOR RESTRICTED PARKING ~RING STREET SWEEPING OPERATIONS Authorized the prohibition of parking during street sweeping operations on the Hyannisport Road cul-de-sac between the driveways at 14712 and 14711 Hyannisport Road, subject to receipt of a written request from both affected residents 'as recommended by the Department of Public Works, Engineering Division. 75 PROPOSED RANCHWOOD/BELLWICK AMNETd~TION NO. 131) Authorized staff to advertise a public hearing for October 6, 1986, on the City Council's intent to adopt a resolution as application for the Ranchwood/Bellwick Annexation No. 138 to the City of Tustin as recommended by the Community Development Department. 24 Consent Calendar Item No. 9 - Tentative Tract Map No. 12732 - The City Attorney recommended that pursuant to agreement made between The Irvine Company and the City that Resolution No. 86-116 be modified in para- graph II-1 to read, "All conditions contained in Planning Commission Resolution No. 2356 must be adhered to provided, however, that Condi- tion 19 is amended to read, 'Assessment bonds on each property within the subdivision shall be converted to a fixed rate and confirmation of the conversion shall be furnished to the City in a form approved by the City's Finance Oirector prior to issuance of certificates of occupancy for any residential unit. This condition, however, does not apply to issuance of certificates of occupancy for model homes.'" It was then moved by Edgar, seconded by Kennedy, to adopt the following as modified: CITY COUNCIL MINUTES Page 3, 9-15-86 VI. VII. VIII. RESOLUTION NO. 86-116 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING TENTATIVE TRACT MAP NO. 12732 (EAST TUSTIN RESIDENTIAL PHASE I, AREA NO. 2) The motion carried 5-0. 99 ORDINANCES FOR INll~ODUCTION None. OI~INANCE FOR ADOPTION 1. DEVEI. OPI~ENTS WITHIN PROPOSED SPECIFIC PLAN NO. 7 AREA - URGENCY OPJ)INMICE NO. 975 As recommended in the inter-com dated September 15, 1985, prepared by the Community Development Department, it was moved by Edgar, seconded by Kennedy, that Ordinance No. 975 have first reading by title only. Carried 5-0. Following first reading by title only of Ordinance No. 975 by the City Clerk, it was moved by Hoesterey, seconded by Edgar, that Ordinance No. 975 be introduced. Motion carried 5-0. It was moved by Hoesterey, seconded by Kennedy, that Ordinance No. 975 have second reading by title only. Carried 5-0. Following second reading by title only of Ordinance No. 975 by the City Clerk, it was moved by Edgar, seconded by Kennedy, that Ordinance No. 975 be passed and adopted as follows: ORDIRMICE NO. 975 - AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, REQUIRING COMPLIANCE WITH PROPOSED SPECIFIC PLAN, REQUIRING THE PAYMENT OF A CIRCULATION IMPROVEMENT FEE, AND ESTABLISHING AN INTERIM CIRCULATION IMPROVEMENT FEE SCHEDULE Roll call vote: AYES: NOES: ABSENT: Edgar, Hoesterey, Kelly, Kennedy Saltarelli None None It was moved by Ed~ar~ seconded by Kennedy, to authorize staff to advertise a public hearing for the extension of the ordinance beyond the 45-day limit for a period of 10 months and 15 days dur- ing which time Specific Plan No. 7 will be undergoing review and adoption. The motion carried 5-0. 81 OLD BUSINESS None. NE14 BUSIMESS 1. REJECTION OF BIDS - PLAY STRUCTURE FOR THE OIILD CARE PROGRAM AT LAI~,ERT SCHOOL Bids for subject project were received on September 9, 1986, as follows: Hanson & Associates, Inc., Santa'Ana Ryco Construction, Inc., Gardena $5,810.00 $12,121.00 Ryco Construction's bid proposal was over the allotted amount, and Hanson & Associates' bid proposal was not in concurrence with bid packet specifications. Pursuant to the recommendation contained in the inter-com dated September 9, lg86, prepared by the Community Services Department, it was moved by Kennedy, seconded by Edgar, to reject all bids for subject play structure and readvertise for bids at a later date. Motion carried 5-0. 77 CITY COUNCIL MINUTES Page 4, 9-15-86 Xe 2. ENGINEERING SERVICES AGREEHENT FOR ASSESSMENT DISTRICT NO. 85-1 As recommended in the inter-com dated September 10, 1986, prepared by the Public Works Department/Engineering Division, it was moved by Kennedy, Seconded by Edgar, to authorize the Mayor to execute subject agreement with Hunsaker and Associates for the design and plan preparation for public improvements within the East Tustin Assessment District No. 85-1 in the amount of $371,104.00. Carried 5-o. 45T- tg REPORTS 1. PtANNtNG COI~ISSIO# ACTIONS - SEPTEMBER 8, 1986 After a questiOn-and-answer period, it was moved by Hoesterey, sec- onded by Edgar, to appeal Public Hearing Items4 through 7 (Zone Change 86-1, Specific Plan No. 11, Use Permit 86-26, and Tentative Tract Map No. 12833 filed by Mark Ainslie for properties at 335-455 West Sixth Street). Following Council discu, sston, the motion carried 5-0. 81 It was moved by Edgar, seconded by Hoesterey, to ratify the remain- der of the September 8, 1986, Planning Commission Action Agenda. Carried 5-0. 80 2. INVESTNENT SCHEDULE AS OF AUGUST 31, 1986 It was moved by Saltarelli, seconded by Edgar, to receive and file subject report dated September 9, 1986, prepared by the Finance Director. Motion carried 5-0. 50 RECESS - RECONVE#EO The meeting was recessed at 7:28 p.m. to allow set-up for the following item. The meeting was reconvened at 7:37 with all members present. 3. PRESENTATIO# REGARDING CIVIC CENTER SPACE NEEOS STUDY The City Manager commented that funds were included in Fiscal Year 1985-86 for the Space Needs Study. When the present facility was built it was sized for a population of roughly 43,000. With the East Tustin Plan, Tustin will grow by at least 25,000, and there is always the potential of annexation. The options are to either lease space at a very high price through- out town and it's -also very dysfunctional organizationally, or increase the size of the facility - which was the purpose of this study. The City Manager emphasized that this evening Council will see a "broad brush" conceptual plan. It is simply a space needs study that offers options for handling future space needs. The City Manager noted that following Mr. Bates' presentation, the next issue to be dealt with is how to proceed. He recommended that if Council approves the option that's being recommended, to autho- rize staff to proceed to negotiate a contract for working drawings and to work out the financing plan for same. He stressed that it is a critical need from the standpoint of providing efficient operation. John Bates, Consultant for the Civic Center Space Needs Study, com- menced with showing slides of the Lakewood Civic Center which was 20-30 years old and had similar problems. It showed a three-block area that was redeveloped and completed last year. He then presented slides of conceptual drawings for expansion of existing Tustin Civic Center facilities. An outside consultant and staff assessed needs through approximately the year 2000 for a population of about 85,000. That information was translated onto a plate which demonstrates each facility's potential deficiency and allows shortaaes to be auantified. CITY COUNCIL MINUTES Page 5, 9-15-86 The additional building area required for City Hall is approxi- mately 10,000 sq. ft. for a total of 24,000 sq. ft. The deficiency in parking is 30 spaces for City Hall. The Police facility has a significant deficiency of 98 spaces. The required area they need for expansion is approximately 11,000 sq. ft. in addition to the 8,800 sq. ft. they currently occupy. Mr. Bates stated that the first approach was to depict parking alternatives. He described the three parking concepts which were studied. It is staff consensus and his recommendation to maintain development of the Civic Center within its own limits and develop a semi-subterranean parking structure adjacent to the Police facility and in. proximity to City Hall as depicted in Parking Concept A. He described the three development concept alternatives which were explored, detailing selected Concept A. The City Manager recommended Council proceed with the second phase of the study by negotiating an agreement with John Bates' firm for the design working drawings. The RFP initially indicated the City's intent to enter into a working drawing phase with the archi- tect subject to negotiating an appropriate fee. He stated that staff is happy with Concept A, it's functional, it's not elaborate, and it's financeable. In the development agreement coming before Council in October, one element for financing will be covered through The Irvine Company due to their contribution to expansion. Timing is of the essence from the standpoint that if approved tonight, completion is still three years away. During that time there is going to be a lot of development occurring. The estimated cost for expansion is $5 million. The City Manager responded to Councilwoman Kennedy that the County has indicated no plans or desire to expand existing library facili- ties within the Civic Center complex. Councilman Edgar provided histbrical background on the lease between the City and County relative to the library facilities. In accordance with Councilwoman Kennedy's request, the Mayor indi- cated he would direct a letter to the County Board of Supervisors informing them of Tustin's Civic Center Space Needs study should they wish to concur any library facility modification plans with the City's plans. It was moved by Hoestere~ seconded by Edgar, to p~oceed with the second phase of the study by negotiating an agreement with John Bates & Associates for preparation of design working drawings. Councilman Edgar expressed support of the concept to expand exist- .inn facilities in lieu of obtaining more land. He viewed it as efficient and attractive with a very refreshing attitude. · Councilman Kelly stressed the importance of meeting City code park- ing requirements, suggesting construction of a parking structure to meet same. The motion carried 5-0. 39 OTHER BUSINESS REQUEST FOR CLOSED SESSION As requested by the City Attorney, the Mayor announced that the City Council would recess to a Closed Session pursuant to Govern- ment Code Section 54956.9(a) to confer with the City Attorney regarding pending litigation which has been initiated formally and to which the City is a party, of which the title is Rodriguez vs. the City of Tustin. CITY OF IRVINE'S REQUEST TO REJOIN THE JOINT POWERS AUTHORITY (JPA) (See Page 1, Public Input Item No. 1) Councilwoman Kennedy concurred with former Mayor Frank Greinke's position on subject item. She stated she has not received any information on the matter. CITY COUNCIL MINUTES Page 6, 9-15-86 Mayor Saltarelli requested that the City Manager forward copies of JPA.minutes to Council. He explained that the JPA has taken only formative action such as setting up committees, and nothing substan- tive has occurred relative to freeway locations. Relative to Mr. Greinke's comments, he continued that Mayor Agran is concerned that Irvine be permitted to rejoin the JPA as a full operating member subject to: 1) If the Supreme Court rules that they must drop out because of litigation that was standing, they have the right to back out without penalty; and 2} Whatever the pre- ferred alignments and choices of the JPA are, that they be voted upon by Irvine citizens as to location and method of financing. He emphasized that Tustin must decide whether to support Irvine'~ readmission. He:stated his position that as long as Irvine is pay- ing their dues, they should be a full voting member. The issue of whether Irvine should continue, or if Tustin should be appointed, to sit on the Operations Committee must be discussed with other JPA members. It has been agreed that Irvine and Tustin will communicate on a close basis (hopefully monthly) regarding JPA actions, both Councils will be informed of same, and both Councils intend to support a mutually acceptable alignment solution. Mayor Agran has indicated he and Irvine Council members would personally support, and urge Irvine voters to support, an alignment which has the least impact on Irvlne and Tustin which is acceptable to all JPA members. Further Council debate/discussion followed. The Mayor requested staff provide Councilmembers with Irvine's memorandum on the matter, along with any additional information, for Council review. This will assist Council in deciding at its October 6 meeting how it will vote on the issue at the JPA's October 9 meeting. 100 3. TRAFFIC CONCERNS AT CORNER OF REDHILL & EDINGER AVENUES The Director of Public Works responded to Councilwoman Kennedy that staff is preparing proposals for completion of reconstruction of Edinger through a City contract. Once completed, the third lane on Redhill can be opened. Staff hopes to get that done within 7-10 days. The Director explained that the third lane is blocked off for safety reasons. Mayor Saltarelli reported that the left-turn signal from Edinger onto Redhill at subject intersection is very brief and only two cars at a time can get through. The Director responded that this is a temporary condition which will be remedied when construction is com- pleted. 95 4. OCTOBER 20 gEETI~ RESCHEDULED TO OCTOBER 22 It was moved by Edgar, seconded by Hoesterey, to 'reschedule the October 20 meeting to Wednesday, October 22, 1986, at 7:00 p.m. due to Council's attendance at the League of Cities meeting. Carried s-o. l~ 5. VOTING DELEGATE AT LFr..J~UE OF CITIES Council concurred to formally recognize Councilman Richard B. Edgar as the voting delegate, with Mayor Pro Tem Hoesterey as alternate, at the League of Cities meeting. ~ 6. EXTENSION OF ~)AI~OREE FROM EDINGER TO BARRANCA The Director of Public Works provided Councilman Edgar with a time- table for subject project. Due to the toxic waste cleanup on the air base, construction will not commence until September, 1987. g$ 7. SENIOR CENTER PLANNING The Recreation Superintendent responded to Councilman Edgar that plans for the Senior Center are in plan check and will hopefully be on the October 6 agenda. 41 CITY COUNCIL MINUTES Page 7, 9-15-86 8. YOtlltl S4)ORTS FACILITY AT COLUlwm)us llJSTIN PARK Councilman Edgar suggested that Columbus Tustin Park be designated for youth sports, perhaps with a gymnasium. The City Manager responded that a Master Plan for Columbus Tustin Park was prepared by a consultant about two years ago. Council concurred to direct staff to report back on the matter for further consideration. 77 COUNCIL P. EPRESENTATIVE TO NORTH 1USTIN mNICIPAI. ADVI RY COUNCIL At Mayor Saltarelli's request for a volunteer, Councilman Kelly was appointed as the representative to interface with Nll4AC by attending their meetings. NTMAC will reciprocate by appointing a member to attend meetings of the Tustin City Council. 24 10. REOIJE~'T FOR TRII~mING OF TREES Mayor Saltarelli requested the Director of Public Works to look into requests by a nuni)er of citizens to trim the ficus trees in the tracts north of Irvine Boulevard, west of Yorba Street, bounded by Parker and Acacia. 86.1 XI. RECESS - REDEVELOPMENT; CLOSED SESSION - ADJOURNMENT At 8:28 p.m., it was moved by Kennedy, seconded by Edgar, to recess to the Redevelopment Agency; thence to a Closed Session pursuant to Govern- ment Code Section 54956.9{a); and thence adjourn to an Adjourned Regular Meeting on Monday, September 29, 1986, at 5:00 p.m.; and thence to the next Regular Meeting on Monday, October 6, 1986, at 7:00 p.m. Motion carried 5-0. MAYOR CITY CLERK