HomeMy WebLinkAboutNB 4 SEVENTEENTH ST. 10-06-86TO:
FROM:
SUBJECT:
WILLIAN HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTNENT/ENGINEERING DIVISION
SEVENTEENTH STREET BETWEEN COSTA ~ESA FREEWAY TO
PROSPECT AVENUE (NORTH) - FILE ~2353
RECOMMENDATION:
For the City Council meeting of October 6, 1986.
Pass and adopt attached Resolution requesting the County of Orange to increase the
allocation for the Arterial Highway Financing Program for the development of
Seventeenth Street between the Costa Mesa Freeway and Prospect Avenue (north).
- Approve A.H.F.P. Project Administration Agreement No. 1173 and
authorize Mayor to execute same subject to City. Attorney's final review.
- Authorize a supplemental budget appropriation for 1986-87 fiscal
period in the amount of $87,700.00.
BACKGROUND:
In November, 1984, the City Council approved the City's 1985-86 fiscal year County
of Orange Arterial Highway Financing Program (A.H.F.P.) project application for
street improvements along Seventeenth Street between the Costa Mesa Freeway (Rte.
55) and Prospect Avenue {north). The County Board of Supervisors in May, 1985
declared this street improvement project eligible for' the 1985-86 program.
Initial costs and funding distribution for this project was estimated as follows
in November, 1984:
County A.H.F.P. - ..... ~ .......... $ 67,500
County Non-A.H.F.P. - ......... ?-- 13,900
City A.H.F.P. - .................. 67,500
City Non-A.H.F.P. - .............. 115,800
Total Estimated Cost ........ $264,700
The Arterial Highway Financing Program participates on a fifty (50) ~ercent basis
with the local agency on all A.H.F.P. eligible construction items as outlined in
the current A.H.F.P. procedure manual. All non-eligible items would be funded
100% by either the local agency or County of Orange depending upon jurisdictional
limits of the project.
SEPTEMBER 29, 1986
PAGE TWO
This street improvement project extends from the Costa Mesa Freeway on the west to
Prospect Avenue (north) on the east and consists generally of the following
improvements:
° Removal and replacement of deteriorated pavement at various
locations
Removal and replacement of damaged curb and gutter at various
locations
° Installation of raised median with decorative concrete, between
existing islands and Prospect Avenue (north)
° Asphaltic concrete overlay on entire street
° Traffic striping and signing
In addition to the above, the intent of this project was to remove all on-street
parking in the segments of Seventeenth Street which are improved as a primary
arterial highway classification to provide three travel lanes in each direction.
DISCUSSION:
Plans and specifications for the subject project have been completed and submitted
to the County A.H.F.P. for their review. The scope of the project has increased
in the area of pavement removal and replacement due to the rapid deterioration of
the existing substandard pavement sections. This increased scope of work results
in a revised estimate cost as follows:
County A.H.F.P. - ................ $105,000
County Non-A.H.F.P. - ............ 8,000
City A.H.F.P. - .................. 97,000
City Non-A.H.F.P. - .............. 174,000
Revised Total Estimated Cost -- $384,000
The County has reviewed their total extra cost of $21,600 and approved same. The
total extra cost to the City's share of funding is $87,700 and requires an
official action, adoption of a City Council Resolution (attached) requesting an
increased allocation for the project.
Due to ~he importance of this project as both a street maintenance and capacity
increasing project, staff recommends a supplemental appropriation of $87,700 in
1986-87 fiscal period to complete this work. Funding can be derived from either
general fund or gasoline tax monies, whichever is available. Approximately
$34,000 of the City's share (A.H.F.P. and non-A.H.F.P.) is made up of staff
engineerng and inspection which has already been budgeted in the salary accounts.
The additional net fiscal impact would be $53,700.
SEPTEMBE'R 29, 1986
PAGE THREE
Also attached, is a copy of the standard County of Orange A.H.F.P. Project
Administration Agreement No. 1173 for approval and execution by the Mayor. This
agreement has been sent concurrently to the City Attorney's office for review and
approval. Staff is requesting City Council approval of this agreement subject to
the City Attorney's final comment/approval. The City has executed similar type
A.H.F.P. agreements on previous Pnojects throughout the years.
Bob Ledendecker
Director of Public Works/City Engineer
BL:jm
Attachment
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RESOLUTION NO. 86-124
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUSTIN, CALIFORNIA, REQUESTING THE COUNTY
OF ORANGE TO INCREASE THE ALLOCATION FROM THE
ARTERIAL HIGHWAY FINANCING PROGRAM FOR THE
DEVELOPMENT OF SEVENTEENTH STREET BETWEEN THE
COSTA MESA FREEWAY AND PROSPECT AVENUE (NORTH)
WHEREAS, the City of Tustin desires to improve Seventeenth Street
between the Costa Mesa Freeway and Prospect Avenue (north), and
WHEREAS, Seventeenth Street is an important arterial highway in the
County of Orange and of general County interest, and
WHEREAS, Article 2 and Article 3, Chapter 9, Division 2 of the
Streets and Highways Code authorizes a County, if it so desires, to expend
funds apportioned to it out of the California Highway Users Tax Fund for aid to
any City in the improvement, construction, or repair of a street within a City,
and
WHEREAS, the Board of Supervisors did include in the 1985-86 Fiscal
Year Budget Funds for the improvement of Seventeenth Street as Project No. 1173
in the Arterial Highway Financing Program.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin hereby requests the Board of Supervisors of the County of Orange to
increase their allocation to the City from County funds to City, to be used to
aid said City in the improvement of Seventeenth Street between the Costa Mesa
Freeway and Prospect Avenue (north).
BE IT FURTHER RESOLVED that the Board of Supervisors of the County of
Orange is hereby requested to find that said work on Seventeenth Street i.n the
manner provided, is in the general County interest.
BE IT FURTHER RESOLVED that, by this Resolution, the City of Tustin
agrees with the basic precepts and policies of the Arterial Highway Financing
Program.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council
held on the 6th day of October, 1986.
Donald J. Saltarelli
Mayor
ATTEST:
Mary E. Wynn
City Clerk
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COUNTY OF ORANGE
ARTERIAL HIGHWAY FINANCING PROGRAM
PROJECT ADMINISTRATION AGREEMENT
PROJECT % 1173 MEMORANDUM OF AGRE~'%Ff entered into this
SEVENTEENTH STP. EET day of ,
from Yorba Street North to 19 by and between:
Prospect Avenue North
CITY OF TUSTIN, a municipal corporation,
hereinafter referred to as CITY, and
COUNTY OF ORANGE, a political subdivision
of the State of California, hereinafter
referred to as COUNTY.
WITNESSETH:
WHEREAS, the Orange County Board of Supervisors by Resolution of
May 31, 1956 adopted the Master Plan of Arterial Highways to serve the entire COUNTY_
including the incorporated cities thereof; and
WHEREAS, Articles 2 and 3 of Chapter 9, Division 2, commencing with
Section 1680 of the Streets and Highways Code authorize a county, if it so desires, to
expend funds apportioned to it out of the California Highway Users Tax Funds for aid
to cities and in the improvement, construction, or repair of streets within a city;
and
W~EREAS, the Orange County Board of Supervisors and the Orange County
Division of the League of California Cities have agreed upon a cooperative financial
program for the establishment, construction, and maintenance of a County-wide Arterial
Highway System known as the Arterial Highway Financing Program; and
WHEREAS, the Orange County Board of Supervisors has, by appropriate action,
provided in the Road Budget for the Fiscal Year 1985-86 funds for the improvement of
streets within the incorporated cities of COUNTY, which streets are a part of COUNTY's
Master Plan of Arterial Highways; and
WHEREAS, Orange County Board of Supervisors on November 5, 1958 has by
formal resolution adopted the formal procedure for the administration of the Arterial
Highway Financing Program, as revised, which procedure is outlined in a document on
AHFP No. 1173
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file with the County Clerk, formally known as the County of Orange Arterial Highway
Financing Program Procedure Manual; and
w~REAS, the Orange County Board of Supervisors by Minute Order dated
March 12, 1985, set a policy that the County of Orange will be an eligible recipient
for AHFP funds on the same basis as local cities; and
W~L~I~AS, it is mutually agreed between the parties that SEVENTEENTH STREET
from Yorba Street (north) to Prospect Avenue (north), a street included in the Orange
County Master Plan of Arterial Highways, is a street of general COUNTY interest and
should be improved in accordance with the policies of the Arterial Highway Financing
Program as contained in the AHFP Procedure Manual, and as shown by the approved AHFP
project scope, plans and specifications on file with COUNTY's Environmental Management
Agency. Said work of such improvement, which includes work within an incidental
portion of unincorporated COUNTY territory, shall be referred to hereinafter as
PROJECT; and
WHEREAS, the Orange County Board of Supervisors has, by appropriate action,
provided in the Road Budget for the Fiscal Year 1985-86 funds for the improvement of
the incidental portion of PROJECT within the unincorporated area of COUNTY; and
WHEI~EAS, CITY, as Lead Agency, has completed the environmental assessments
as required by the California Environmental Quality Act of 1970 by approving a
categorical exemption for PROJECT, a copy of which is on file with COUNTY; and
W~n~REAS, CITY has filed the Notice of Determination with the County Clerk;
and
W~i~I~EAS, no additional environmental documents are required for compliance
with the California Environmental Quality Act; and
WHEREAS, CITY has reviewed pROJECT for conformance with the requirements of
Section 65402 of the California Government Code and applicable local ordinances and
CITY has acted as required.
III
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A~FP No. 1173
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NOW, THEREFORE, IT IS AGREED by the parties hereto as follows:
1. The Arterial Highway Financing Program (AHFP) Procedure Manual herein
referred to shall be and is hereby made a part of this agreement.
2. The Contracting Authority for pROJECT is hereby designated as CITY.
3. The Project Engineer for PROJECT is hereby designated as CITY.
4. The Construction Engineer for PROJECT is hereby designated as CITY.
5. All soils engineering and material and construction testing necessary
for PROJECT shall be performed by COUNTY. This shall include preliminary soils
investigations, structure foundation investigations, recommendations for structural
sections and compaction requirements, and quality control of materials and
construction.
6. The work shall be subject at all times to inspection by the authorized
representatives of both parties.
7. Funds to be used for PROJECT:
a. The estimated cost of pROJECT covered by this agreement is:
follows:
DESIGN ENGINEERING:
CONSTI~3CTION CONTRACT:
CONSTRUCTION ENGINEERING:
$ 32,000
336,000
16,000
TOTAL: $ 384,000
b. On the basis of the above estimate, PROJECT will be financed as
COUNTY AHFP FUNDS:
COUNTY ROAD FUNDS :*
CITY MATCHING FUNDS:
**
CITY FUNDS:
105,000
8,000
97,000
174,000
TOTAL: $ 384,000
*COUNTY matching funds for work in unincorporated territory
**For items not eligible for AHFP participation
c. If upon completion of detailed design, it appears that PROJECT's
estimate will exceed the original allocation, the Contracting Authority shall follow
the procedures set forth in the AHFP Procedure Manual for Adjustment of Allocation.
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AHFP No. 1173
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d. Except as noted in (e) below, final adjustments of PROJECT's costs
will be made on the basis of COUNTY fifty percent (50%), CITY fifty percent (50%), on
eligible items in the Contract which are within the CITY boundaries, and on the basis
of COUNTY AHFP funds fifty percent (50%), COUNTY ROAD funds fifty percent (50%) on
eligible items in the Contract which are in unincorporated COUNTY territory up to the
maximum COUNTY AHFP allocation.
e. COUNTY participation in longitudinal storm drain costs shall not
exceed a maximum of twenty-five percent (25%) of the total cost of eligible storm
drain construction.
f. It is the intent of the parties hereto to comply with all applicable
rules regarding the expenditure of State Gas Tax Funds. Eligibility of any storm
drain item will be subject to final audit and determination by the State Controller's
Office. Any future adjustment required by said Controller's Office shall be made by
CITY with CITY funds, including complete refunds to COUNTY of any COUNTY gas tax funds
declared by the Controller to have been expended on ineligible construction.
g. Any funds spent prior to July 1, 1983 shall not be considered in the
final accounting of PROJECT.
8. This agreement shall become null and void in the event CITY fails, for
any reason, to advertise and award the contract for PROJECT prior to June 30, 1987 and
CITY shall reimburse COUNTY for any expenditures incurred by County in connection with
PROJECT.
9. This agreement shall become null and void in the event that CITY, for
any reason, advertises PROJECT for bids prior to the granting of authorization to
advertise by COUNTY in accordance with the procedures set forth in the Arterial
Highway Financing Program Procedure Manual.
10. CITY shall:
a. Promptly notify DIRECTOR EMA upon award of the PROJECT construction
contract and furnish DIRECTOR EMA with a summary of the contract bids, a cost
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AHFP No. 1173
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breakdown for COUNTY's share of construction costs and a construction schedule, and
shall keep DIRECTOR EMA informed of any revisions in said schedule.
b. During the period of construction, have jurisdiction over the
construction area including that portion within COUNTY territory.
c. Obtain the written concurrence of DIRECTOR EMA prior to issuing
PROJECT change orders affecting PROJECT design for portions of PROJECT within COUNTY
territory or any items eligible for AHFP participation.
d. Not accept improvements under the contract for PROJECT until
DIRECTOR EMA approves, in writing, the construction as it affects the operations and
maintenance of PROJECT within COUNTY territory.
e. Upon submittal of the Final Report, furnish DIRECTOR EMA one set of
reproducible mylar or acetate as-built construction drawings for all portions of
PROJECT within unincorporated COUNTY territory, and a copy of PROJECT Notice of
Completion.
11. The portion of PROJECT within unincorporated COUNTY territory shall be
determined according to boundaries existing at the time PROJECT's Notice of ComDletion
is filed.
12. Upon acceptance of the completed AHFP PROJECT by the awarding authority
or upon the contractor being relieved of the responsibility for maintaining and
protecting certain portions of the work, CITY shall maintain PROJECT or such portions
of the work in a manner satisfactory to COUNTY. If, within ninety (90) days after
receipt of notice from COUNTY that PROJECT or any portion thereof is not being
properly maintained, CITY has not remedied the conditions complained of to COUNTY's
satisfaction, COUNTY may withhold the programming or approval of further AHFP projects
of CITY until PROJECT shall have been put in a condition of maintenance satisfactory
to COUNTY. The maintenance referred to herein shall include not only the preservation
of the general physical feature of the roadway, roadside, and surfacing, but also
safety and regulatory features, devices and appurtenances built into PROJECT.
ARFP No. 1173
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13. County-wide extension of Arterial System:
To promote uniformity of County Arterial Highway System with City Master
Plan of Major Streets, both parties agree to continue the promulgation of the ARFP as
outlined in the aforementioned Procedure Manual.
IT IS MUTUALLY UNDERSTOOD AND AGREED:
1. Pursuant to and in accordance with Section 10532 of the California
Government Code, in the event that this Contract involves expenditures of State funds
aggregating in excess of ten thousand dollars ($10,000), the parties shall be subject
to the examination and audit of the Auditor General of the State of California for a
period of three (3) years after final payment under this Contract.
2. That neither COUNTY nor any officer or employee thereof shall be
responsible for any damage or liability occurring by reason of anything done or
omitted to be done by CITY under or in connection with any work, authority or
jurisdiction delegated to CITY under this agreement. It is also understood and agreed
that, pursuant to Government Code Section 895.4, CITY shall fully indemnify, defend
and hold COUNTY harmless from any liability imposed for injury (as defined by
Government Code Section 810.8), occurring by reason of anything done or omitted to be
done by CITY under or in connection with any work, authority or jurisdiction delegated
to CITY under this agreement.
3. That neither CITY nor any officer or employee thereof shall be
responsible for any damage or liability occurring by reason of anything done or
o~itted to be done by COUNTY under or in connection with any work, authority or
jurisdiction not delegated to CITY under this agreement. It is also understood and
agreed that, pursuant to Government Code Section 895.4, COUNTY shall fully indemnify,
defend and hold CITY harmless from any liability imposed for injury (as defined by
Government Code Section 810.8), occurring by reason of anything done or omitted to be
done by COUNTY under or in connection with any work, authority or jurisdiction not
delegated to CITY under this agreement.
ARFP No. 1173
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IN WITNESS W~EREOF, CITY has caused this agreement to be executed by its
Mayor and attested by its Clerk, and COUNTY has caused this agreement to be executed
by the Chairman of its Board of Supervisors and attested by its Clerk on the dates
written opposite their signatures, all thereunto duly authorized by the City Council
and the Board of Supervisors, respectively.
CITY OF TUSTIN, a municipal corporation
Dated:
· 19 By
Mayor
APPROVED AS TO FORM:
City Clerk
City Attorney
COUNTY OF ORANGE, a political subdivision
of the State of California
Dated:
, 19 By
Chairman, Board of Supervisors
SIGNED AND CERTIFIED TflAT A COPY OF
THIS DOCUMENT HAS BEEN DELIVERED TO
THE CRAIRMAN OF TfIE BOARD.
LIN-DA D. ROBERTS
Clerk of the Board of Supervisors
of Orange County, California
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III
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SA: bhPI~7 4-1
6258
APPROVED AS TO FORM
ADRIAN KUYPER, COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
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