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Home My WebLink AboutCC 11 T.R.R./SA FWY. 11-17-86TO: FROM: SUBJECT: WILLIAJ4 HUSTON, CITY NANAGER PUBLIC WORKS DEPARTHENT/ENGINEERING DIVISION TUSTIN RANCH ROAD/SANTA ANA FREEWAY INTERCHANGE RECOMMENDATION: For the Tustin City Council meeting of November 17, 1986. Approve agreement for contract administration of the Design Consultants Agreement for the subject interchange project and authorize the Mayor to execute said .agreement. BACKGROUND: The subject project provides for a full movement interchange at Tustin Ranch Road and the Santa Ara (I-5) Freeway which is an integral part of the East Tustin development and the overall Citywide circulation improvements. The City has been preparing an Environmental Document for this project and is now ready to commence the engineering design services for said project. DISCUSSION: Due to the extensive workloads, as caused by the East Tustin developments and the limited number of Engineering Division staff available for said work, staff has requested The Irvine Company to assume the contract administration duties for the consultant services on the interchange design project. The Irvine Company has consented to this consultant contract administration so as to maintain the accelerated project schedul'e. The attached agreement, which has been prepared/reviewed by the City Attorney's office, provides for The Irvine Company to administrate the consultants design contract for the subject project at no cost to the City. All design consultant invoices will be forwarded to the City for payment. The Irvine Company will monitor the design consultant to ensure that all work is properly completed and on schedule as-outlined in the Design Consultants Agreement. NOVEMBER 10, 1986 PAGE TWO The City has budgeted $500,000.00 for both the preparation of the Environmental Document and the preparation of the construction plans and specifications. It is estimated that the Environmental 'Document and plan preparation will both be accomplished for less th~n the budgeted amount. A tentative schedule for this project is as follows: Submit draft Environmental Document to CalTrans ........................................ 6/86 New connection report to FHWA .......................... 10/86 Retain Design Engineer ................................. 11/86 Project report to CalTrans {Sacramento) ................ 12/86 Environmental Document public hearing .................. 3/87 Environmental certification ............................ 7/87 CalTrans plan approval ................................. 4/88 Construction start ..................................... 9/88 Construction complete .................................. 9/89 Bob Ledendecker Director of Public Works/City Engineer BL:jm AGREEMENT CONCERNING DESIGN CONSULTING FOR THE TUSTIN RANCH/SANTA ANA FREEWAY INTERCHANGE THIS AGREEMENT is made and entered into this day of · 1986, by and among the City of Tustin ("City"), the Tustin Community Redevelopment Agency ("CRA"), and The Irvine Company, a Michigan corporation, doing business as Irvine Com- munity Development Company ("Company"); WHEREAS, the City has formed Assessment District 85-1 to fund the construction of a proposed interchange of future Tustin Ranch Road and the I-5 Freeway (the "Project"); and WHEREAS, the City and CRA have determined that expeditious completion of the Project will benefit the City generally, and specifically that portion of the City within the boundaries of the Town Center Redevelopment Project Plan Area; and WHEREAS, the CRA has funds available to it to pay for engi- neering design services for the Project, which funds are commen- surate with the benefit the Town Center Redevelopment Project Plan Area will derive from the Project; and WHEREAS, the City and CRA have determined that there is no other reasonable means of financing such engineering design ser- vices for the Project; and WHEREAS, the City and the CRA have determined that the Project would best be expedit~-by the Company's administration of the engineering design services for the Project; and WHEREAS, the Company is willing to administer the design of the Project to expedite its completion. NOW, THEREFORE, in consideration of the above premises and following mutual covenants, the City, CRA, and Company agree as follows: 1. After consultation with and with the concurrence of the City's Director of Public Works, the Company shall: (a) request proposals to provide professional engineering services for the preparation of plans, specifications, soils studies, traffic analyses, landscape plans, and cost estimates for the construc- tion of the Project, including, but not limited to, the struc- tural design for the new overcrossing, approach roads and ramps, and appurtenant work; (b) after review of proposals received, make recommendations to the City for selection of the consult- ant(s); and (c) award and administer the contract(s) for such professional engineering services based upon the proposals received. The total estimated cost of such contract(s) shall not exceed $400,000. 2. The Company shall consult with the City's Director of Public Works in its performance of those tasks specified in the preceding paragraph, and shall obtain his concurrence in the scope of work, requests for proposals, the consultant contract(s) to be awarded, any proposed changes in the scope of work or method of compensation, and all future related additional work. 3. Company shall promptly forward copies of bill(s) or invoice(s) received from the engineering consultant(s), along with supporting documentation, to City's Director of Public Works with a request for payment. Upon approval by the Director, CRA' shall pay the bill(s) or invoice(s) and payment shall be sent directly to the engineering consultant(s) prior to date on which payment of the bill(s) or invoice(s) would become delinquent. CRA's total payment obligation under this Agreement shall not exceed $400,000. Company shall have no right to reimbursement for Company's administrative costs incurred under this Agreement. 4. All documents and the work product prepared by the engineering consultant(s) shall be the property of the City. Each consultant retained for the Project shall: (a) prior to commencing work, provide evidence of general liability and pro- fessional errors and omissions liability insurance in amounts acceptable to Company and City and naming the City and CRA as additional insureds; and (b) keep such insurance in effect during the term of the contract(s) for professional engineering services. 5. This document integrates all agreements of and among the parties and supersedes all prior negotiations, representa- tions and agreements, either written or oral, with respect to its subject matter. In the even~.-e~dispute arises' concerning the rights and obligations of any of the parties under this Agreement which is resolved through the institution of legal proceedings, the prevailing party shall be entitled to recover reasonable attorneys' fees. CITY OF TUSTIN THE IRVINE COMPANY, a Michigan corporation, doing business as IRVINE COMMUNITY DEVELOPMENT COMPANY By. ATTEST: Mayor By. City Clerk TUSTINCOMMUNITY REDEVELOPMENT AGENCY By¸ Chairman APPROVED AS TO FORM: By¸ Secretary City Attorney and Agency General Counsel LEJ:lw:D:10/24/86(13)