HomeMy WebLinkAboutRDA T.R.R./S.A. FWY 11-17-86AGENDA
DATE:
NOVEMBER 10, 1986
REDEVELOPMENT AGENCY
NO. 5
11-17-86
Inter- Com
TO:
FROM:
SU BJ ECT:
WILLIAM HUSTON, EXECUTIVE DIRECTOR
TUSTIN COMMIJNITY REDEVELOPHENT AGENCY
PUBLIC WORKS DEPARTNENT/ENGINEERING DIVISION
TUSTIN RANCH ROAO/SANTA ANA FREEWAY INTERCHANGE
RECOMMENDATION:
For the Tustin Community Redevelopment Agency meeting of November 17, 1986.
Approve agreement for contract administration of the Design Consultants Agreement
for the subject interchange project and authorize the Chairman to execute Raid
agreement.
BACKGROUND:
The subject project provides for a full movement interchange at Tustin Ranch Road
and the Santa Ana (I-5) Freeway which is an integral part of the East Tustin
development and the overall Citywide circulation improvements.
The City has been preparing an Environmental Document for this project and is now
ready to commence the engineering design services for said project.
DISCUSSION:
Due to the extensive workloads, as caused by the East Tustin developments and the
limited number of Engineering Division staff available for said work, staff has
requested The Irvine Company to assume the contract administration duties for the
consultant services on the interchange design project. The Irvine Company has
consented to this consultant contract administration so as to maintain the
accelerated project schedule.
The attached agreement, which has been prepared/reviewed by the City Attorney's
office, provides for The Irvine Company to administrate the consultants design
contract for the subject project at no cost to the Redevelopment Agency (R.D.A.}.
All design consultant invoices will be forwarded to the R.D.A. for payment by the
Agency. The Irvine Company will monitor the design consultant to ensure that all
work is properly completed and on schedule as outlined in the Design Consultants
Agreement.
NOVEMBER 10, 1986
PAGE TWO
The R.D.A. has budgeted $500,000.00 for both the preparation of the Environmental
D6cument and the preparation of the construction plans and specifications. It is
estimated that the Environmental Document and plan preparation will both he
accomplished for less than the budgeted amount.
A tentative schedule for this project is as follows:
Submit draft Environmental Document
to CalTrans ........................................ 6/86
New connection report to FHWA .......................... 10/86
Retain Design Engineer ................................. 11/86
Project report to CalTrans (Sacramento) ................ 12/86
Environmental Document public hearing .................. 3/87
Environmental certification ............................ 7/87
CalTrans plan approval ................................. 4/88
Construction start ..................................... 9/88
Construction complete .................................. 9/89
Bob Ledendecker
Director of Public Works/City Engineer
BL:jm
AGREEMENT CONCERNING DESIGN CONSULTING
FOR THE TUSTIN RANCH/SANTA ANA FREEWAY INTERCHANGE
THIS AGREEMENT iS made and entered into this day of
· 1986, by and among the City of Tustin ("City"), the
Tustin Community Redevelopment Agency ("CRA"), and The Irvine
Company, a Michigan corporation· doing business as Irvine Com-
munity Development Company ("Company");
WHEREAS, the City has formed Assessment District 85-1 to
fund the construction of a proposed interchange of future Tustin
Ranch Road and the I-5 Freeway (the "Pro3ect"); and
WHEREAS, the City and CRA have determined that expeditious
completion of the Project will benefit the City generally, and
specifically that portion of the City within the boundaries of
the Town Center Redevelopment Project Plan Area; and
WHEREAS, the CRA has funds available to it to pay for engi-
neering design services for the Pro3ect, which funds are commen-
surate with the benefit the Town Center Redevelopment Project
Plan Area will derive from the Project; and
WHEREAS, the City and CRA have determined that there is no
other reasonable means of financing such engineering design ser-
vices for the Pro3ect; and .
WHEREAS, the City and the CRA have determined that the
Project would best be expedited by the Company's administration
of the engineering design services for the Project; and
WHEREAS, the Company is willing to administer the design of
the Pro3ect to expedite its completion.
NOW, THEREFORE, in c6nsideration of the above premises and
following mutual covenants, the City, CRA, and Company agree as
follows:
1. After consultation with and with the concurrence of the
City's Director of Public Works, the Company shall: (a) request
proposals to provide professional engineering services for the
preparation of plans, specifications· soils studies, traffic
analyses, landscape plans, and cost estimates for the construc-
tion of the Project, including, but not limited to, the struc-
tural design for the new overcrossing, approach roads and ramps~
and appurtenant work; (b) after review of proposals received,
make recommendations to the City for selection of the consult-
ant(s); and (c) award and administer the contract(s) for such
professional engineering services based upon the proposals
received. The total estimated cost of such contract(s) shall not
exceed $400,000.
2. The Company shall consult with the City's Director of
Public Works in its performance of those tasks specified in the
preceding paragraph, and shall obtain his concurrence in the
scope of work, requests for proposals, the consultant contract(s)
to be awarded, any proposed changes in the scope of work or
method of compensation, and all future related additional work.
3. Company shall promptly forward copies of bill(s) or
invoice(s) received from the engineering consultant(s), along
with supporting documentation, to City's Director of Public Works
with a request for paknment. Upon approval by the Director, CRA
shall pay the bill(s) or invoice(s) and payment shall be sent
directly to the engineering consultant(s) prior to date on which
payment of the bill(s) or invoice(s) would become delinquent.
CRA's total payment obligation under this Agreement shall not
exceed $400,000. Company shall have no right to reimbursement
for Company's administrative costs incurred under this Agreement.
4. Ail documents and the work product prepared by the
engineering consultant(s) shall be the property of the City.
Each consultant retained for the Pro3ect shail: (a) prior to
commencing work, provide evidence of general liability and pro-
fessional errors and omissions liability insurance in amounts
acceptable to Company and City and naming the City and CRA as
additional insureds; and (b) keep such insurance in effect during
the term of the contract(s) for professional engineering
services.
5. This document integrates all agreements of and among
the parties and supersedes all prior negotiations, representa-
tions and agreements, either written or oral, with respect to its
sub3ect matter. In the event a dispute arises concerning the
rights and obligations of any of the parties under this Agreement
which is resolved through the institution of legal proceedings,
the prevailing party shall be entitled to recover reasonable
attorneys' fees.
CITY OF TUSTIN
THE IRVINE COMPANY, a Michigan
corporation, doing business as
IRVINE COMMUNITY DEVELOPMENT
COMPANY
ATTEST:
Mayor
City Clerk
TUSTIN COMMUNITY REDEVELOPMENT
AGENCY
B~
Chairman
APPROVED AS TO FORM:
Secretary
City Attorney and Agency
General Counsel
LEJ:lw:D:10/24/86(13)
3