HomeMy WebLinkAboutRDA #6 11-02-87;~ ~ I~'~ ,:~ NO. 6 .
JATE: NOVEMBER 2, 1987
HONORABLE CHAIBMAN & NFJ4BERS OF 1HE AGENCY
TO:
WILLIAN A. HUSTON, EXECUTIVE DIRECTOR
FROM:
AUTHORIZATION TO ADVERTISE FOR BIDS FOR CARPETING AND SUBMIT REQUESTS
SUBJECT: FOR PROPOSAL FOR VARIOUS 14AINTENANCE AND REPAIR WORK WITHIN THE CIVIC
CENTER COMPLEX
RECOHNENDATION
It is recommended that the Tustin Community Redevelopment Agency at their
regular meeting of November 2, 1987 adopt RDA 87-16 directing the Secretary to
advertize for bids for carpeting throughout the Civic Center Complex; and to
authorize requests for proposal (RFP's) for various maintenance and repair work
throughout same.
BACKGROUND
The 1987-88 adopted budget appropriated funds for the purchase and installation
of carpet and various maintenance and repair work thoughout the Civic Center
Complex. The carpet will be procured through the formal bid process for which
the tentative schedule is:
Agency Authorization for Bids ....................... November 2, 1987
1st Legal Advertisement ............................. November 5, 1987
;?nd Legal Advertisement ............................. November 12, 1987
Open Bids ........................................... November 17, 1987
Agency Award Con.act ............................... December 7, 1987
The requests for proposals for the various maintenance and repair work will
i nc1 ude:
a. Purchase and installation of two (2) modular t~ailer units, one for
use by the Police Department and one for joint use by :he
Engineering and Community Development Departments;
b. Re-upholstery of the pub]it seating in the Council Chambers;
c. Replace formica and relocate public counter tops of the various
departments located within the City Hall building;
d. Replace existing doors at the two main public entries ~o the City
Hall building;
e. Patch and paint as necessary in conjunction with other improvements
and where needed in public hallways;
Honorable Chairman & Members of The Agency
November 2, 1987
Page two
f. Replacement of mini-blinds throughout City Hall and Police
Department.
The tentative schedule for this project is:
Agency Authorization for RFPs ....................... November 2, 1987
Distribute RFPs ..................................... November 5, 1987
Return of RFPs ...................................... November 17, 1987
Agency Award Contract ............................... December 7, 1987
In the 18 months since the original request was formulated and subsequently
approved in the 1987-88 budget the scope of work has expanded. For example,
the original request for funds for carpeting did not include new carpet for the
Police Department and Council Chambers, nor did it include funds to purchase
trailer units. The staff report at your December 7, 1987 meeting will include
a request for a supplemental appropriation to cover the additional items.
As the Agency is aware, the City's architect is preparing plans for the
expansion of the Civic Center Complex. This project is not scheduled to
commence for approximately three years. Given the increase in staffing as a
result of past and current growth, there is an acute shortage of space in the
City Hall and the Police Department. Staff has concluded that relocation of
counters and the acquisition of trailers will provide the space needed until
the Civic Center expansion project is commenced. It is anticipated that after
three years of usage, the trailers can be sold for 80% of the purchase price.
From an organizational and financial standpoint, purchase of trailers is more
cost-effective than other alternatives.
William A. Huston
Executive Director
WAH :ih
Attachment: Resolution RDA 87-16
! RESOLUTZON NO. RDA. 87-16
2
A RESOLUTION OF THE TUSTIN COMMUNITY REDEVELOPMENT AGENCY OF
3 THE CITY OF TUSTIN, CALIFORNIA, APPROVING PLANS AND
SPECIFICATIONS FOR CARPETING IN THE CIVIC CENTER COMPLEX AND
4 DIRECTING THE SECRETARY TO ADVERTISE FOR BIDS
5
WHEREAS, it is the intention of the Redevelopment Agency of the City
6 of Tustin, California to purchase and install carpeting throughout the
buildings in the Civic Center Complex, exclusive of the Clifton C. Miller
7 Community Center, and;
8 WHEREAS, the City Manager has presented plans and specifications for
said work;
9
NOW, THEREFORE BE IT RESOLVED that the plans and specifications
10 presented by the City Manager be and are hereby approved as the plans and
specifications for:
11
CARPETING IN THE CIVIC CENTER COMPLEX
12
BE IT FURTHER RESOLVED that the Secretary is hereby authorized and
12 directed to advertise as required by law for the receipt of sealed bids
or proposals for the performance of the work specified in the aforesaid
14 plans and specifications which said advertisement shall be substantially
in the following words and figures to-wit:
15
"NOTICE TO CONTRACTORS"
SEALED PROPOSALS will be received at the office of the Tustin
17 'Community Redevelopment Agency Secretary, Tustin City Hall, 300
Centennial Way, Tustin, California, until 10:00 a.m. on the 17th day of
18 November, 1987, at which time they will be publicly opened and read for
performing work as follows:
19
CARPETING IN THE CIVIC CENTER COMPLEX
20
Bids are required for the entire work described herein:
] Resolution No. RDA 87-16
Page two
2
3 SCHEDULE OF WORK ITEMS
4 All work shall be constructed in accordance with these specifications and
the provisions of the "Standard Specifications" of the State of
5 California and the "Uniform Building Code."
6 1. Remove old and install new Cambray glue down carpet "Mariner"
#2903 (or equal) through the City Hall and Police Department
7 (including the lunch room), approximately 2100 square yards.
Areas not to be covered with carpet are: the Clifton C. Miller
8 Community Center and the City Manager's offices. The carpet
for the Council Chambers and attached Conference Room will be
g Cambray glue down carpet (Tyrol ia" #3925 (or equal).
10 2. Patch existing floor as required to obtain a level surface
ready to receive the new carpet.
3. Installation of carpet shall be done during non-business
12 hours. The intention is to have the least amount of disruption
to functions of the City; i.e., work to be done in the public
13 area shall be started and finished prior to the opening for
business day. The carpet in the Council Chambers and attached
14 Conference Room can be laid during the normal working day,
provided there is no other scheduled use of the facility by the
15 Ci ry.
lO 4. The manufacturer shall submit a delivery date for the carpet
with the bid package.
17
5. The contractor shall submit a schedule for the completion of
18 the carpet installation and a seam plan with this bid package.
19 6. Seams in the corridor areas shall be made at the ends of the
hallways, not in front of high traffic doorways.
2O
7. Floor carpet covering is required over the fronts and returns
21 of the following counters:
22 a. 31'-6" x 42" In core hallway between Finance &
Personnel
23 b. 41' x 42" In Community Services
c. 7' x 42" In Engineering
24 d. 7' x 42" In Planning
25 8. The contractor shall be responsible for the removal and
replacement of all furniture and fixtures, which now reside on
26 carpet.
27
28
! Resolution No. RDA 87-16
Page three
8 9. The City forces shall be responsible for removing and replacing
the telephone communications in the Police Department dispatch
4 area and computer systems. The contractor shall coordinate via
written schedule, indicating the time and date when these
5 services will be required. Should the contractor fail to
follow his own written schedule and those City forces are
6 rescheduled, the contractor shall reimburse the City for those
funds expended.
10. In the areea of the Council Chambers and the squad room the
8 carpet contractor shall cut the carpet and locate all the screw
holds, by using 1/8" wood dowels placed in the screw holes.
9
11. Replace all flat base with cove base.
10
12. Replace the skirt base at the steps in the Council Chambers.
11
13. The following are the room areas by name which are to receive
12 carpet:
13 Police Department (approximately 670 square yards) Cambray
"Mariner" #2903 (or equal): Lobby, Crime Prevention, Chief's
14 Office, Chief's Secretary, Records Open Office, Duplication,
Watch Commander, Records Supervisor, Briefing, Mens' Locker,
1_5 Property, Special Investigation, Ladies Locker Room,
Investigation-CAP, Investigation Lieutenant, Investigation
16 Clerk, CAP Office, Conference, Juvenile, Investigation Captain,
Operations Captain, Administration Secretary, Personnel #1,
17 Personnel #2, Traffic, Womens' Locker, Reading Room, Shredding
Room.
18
City Hall (approximately 1,130 square yards) Cambray "Mariner
19 #2093 (or equal): Public core hallways, Personnel Department,
Director's Office, Finance Department, Finance Director's
20 Office, Assistant Finance Director Office, Engineering
Department, City Engineer's Office, Engineering hall,
21 Engineering Office #1, Engineering Office ~2, Engineering
Office #3, Engineering Office #4, Engineering Services Manager
22 Office, Public Works Inspectors Office, Plan Storage, Building
Inspector Area, Senior Planner Office #1, Director's Office,
23 Senior Planner Office #2, Building Official Office, Associate
Planner Office, Community Development Department, Community
24 Development Coffee Room, Community Service Department,
Superintendent Office, City Clerk Department, City Clerk
25 Office, Library, Vault, Lunch, Vestibule & Cot.
2(i
] Resolution No. RDA 87-16
Page four
2
3 Council Chambers (approximately 250 square yards) Cambray
"Tyrol ia" #3925 (or equal): Council Chamber area and connecting
4 Conference Room.
5 The Tustin Community Redevelopment Agency reserves the right to
reject any or all bids and/or waive any informality on a bid. No bidder
6 may withdraw his bid for a period of thirty (30) days after the date set
for the opening thereof.
7
The contract will be awarded to the lowest qualified bidder.
8
All work to be done under the direct supervisor of the City Manager,
g City of Tustin.
10 All work to be paid for at the unit prices from appropriated monies.
II THe Tustin Community Redevelopment Agency has obtained from the
Director of Industrial Relations the general prevailing rate o'f per diem
12 wages and the general prevailing rate for legal holiday and overtime work
in the locality in which the work is to be performed for each craft or
13 type of work needed and a copy of the same is on file in the office of
the Agency Secretary.
Not less than said prevailing rates shall be paid to workers
15 employed on this public works contract as required by Labor Code Sections
1771 and 1774 of the State of California.
10
PASSED AND ADOPTED by the Tustin Community Redevelopment Agency of
17 the City of Tustin, California, this day of ,
1987.
18
19
Chairman
2O
ATTEST:
21
22
23 Mary E. Wynn, Secretary
Advertise in the Tustin News
25
November 5, 1987
20 November 12, 1987
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