HomeMy WebLinkAboutCC 4 C.T. PARK PHASE 1 02-03-86 GENDA No, CONSENT 4 CALENDAR
DATE: JANUARY 21, 1986
TO:
FROM:
SUBJECT:
WILLIAM HUSTON, CITY MANAGER
BOB LEDENDECKER, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
FINAL ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR COLUMBUS-TUSTIN PARK
PHASE I
RECOMMENDATION:
It is recommended that the City Council, at their meeting of February 3, 1986,
adopt the attached Resolution accepting said work and authorizing the recordation
of the Notice of Completion.
Assuming no claims or stop payment notices are filed, it is further recommended
that 30 days after the date of recordation of the Notice of Completion, that the
Council authorize payment of the final 5% retention amount of $6,866.74. This
amount together with previous payments of $130,468.03 represents 100% of the final
contract amount.
BACKGROUND:
This project encompassed construction of irrigation, landscape and related
improvements at Columbus-Tustin Park along the northerly side of Beneta Way
easterly of Prospect Avenue and at the southeasterly corner of Prospect Avenue and
Beneta Way.
DISCUSSION:
The work has been completed in accordance to the plans and specifications and to
the satisfaction of the Public Works Department. The preliminary contract amount
based upon estimated quantities was $134,919.15. The final contract amount is
$137,334.77 for an over-run of $2,415.62 or 1.8%. This extra work was required to
modify certain grading configurations which were not clearly delineated on the
construction drawings.
B-ob Ledendecker
Director of Public Works/City Engineer
BL:jr
Attachment
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RESOLUTION NO. 86-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUSTIN ACCEPTING WORKS OF IMPROVEMENT AND
AUTHORIZING RECORDATION OF NOTICE OF COMPLETION
(COLUMBUS TUSTIN PARK - PHASE I').
WHEREAS, Hondo Company, Inc., having a contract with the City of
Tustin to construct the hereinafter described public work and improvement; and
WHEREAS, the City Engineer has duly certified to the construction and
completion of said public improvements hereinafter mentioned in a manner
satisfactory to the City Council of the City of Tustin; and
WHEREAS, the City Council finds that said contractor has completed
said public improvement hereinafter more particularly described in accordance
with the provisions of the contract documents and the notice of completion and
acceptance of said public work and improvement should be filed and payment of
the balance due said contract authorized in accordance with the contract
documents.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Tustin that said public work and improvement be, and the same is hereby
accepted. Said public work and improvement is more particularly described as
follows:
CONSTRUCTION OF IRRIGATION, LANDSCAPE AND RELATED
IMPROVEMENTS AT COLUMBUS-TUSTIN PARK PHASE I
AND BE IT FURTHER RESOLVED that the City Engineer of the City of
Tustin be, and is hereby authorized to execute and file a notice of completion
and acceptance of said public work and improvement described herein as required
by law.
PASSED AND ADOPTED at a regular meeting of the City Council of the
City of Tustin on , 1986.
MAYOR
ATTEST:
ClT'Y CLERK
DATE: JANUARY 21, 1986
TO:
FROM:
SUBJECT:
WILLIAM HUSTON, CITY MANAGER
BOB LEDENDECKER, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
CALTRANS SERVICE AGREEMENT #07-C458 FOR NEWPORT AVENUE TRAFFIC
SIGNAL INTERCONNECT PROJECT - FILE #1496
RECOMMENDATION:
That the Tustin City Council, at their meeting of February 3, 1986, approve
CalTrans Service Agreement No. 07-C458 and authorize the Mayor to execute same on
behalf of the City.
BACKGROUND:
The City has an approved Federal Aid Urban (F.A.U.) project for the modification
and inter-connection of traffic signals along Newport Avenue between the Santa Ana
Freeway and Sycamore Avenue.
It is anticipated that this project will be presented to City Council for approval
and authorization to advertise for bids in February, 1986.
DISCUSSION:
The attached Service Agreement #07-C458 is a standardized format which has been
utilized on past F.A.U. projects which required CalTrans inspection services on
the traffic signal controllers. This agreement will cover all the required
inspection services to be performed by the CalTrans laboratories for the subject
traffic signal project along Newport Avenue.
Funding and cost breakdown for these services is as follows:
Total~ F.A.U. City
Cost Funds Funds
$4,000.00 $2,316.00 $1,684.00'
Adequate funding has been budgeted in the 1985-86 Capital Improvement Budget to
cover these charges.
It is requested that the City Council, at their meeting of February 3, 1986,
authorize the execution of Service Agreement #07-C458 (both copies).
Bob Ledendecker
Director of Public Works/City Engineer
BL:jr
Attachment
~TATI~ OF.CALIFORNIA~BU$1NE5$ AND TRANSPORTATION AGENCY G~ORGE DEUKMEJIAN, Governor
')EPARTMENT OF TRANSPORTATION
DISTRICT 7, P.O. BOX 2304, LOS ANGELES 90051
(213) 620-4644
RECEIVED
BY_
TUSTtN PI..~LIC W0R'.(P, 0rcpT.
JAN 0 2 1986
December 24, 1985
07-Ora-0-Tus
M-M016(2)
Newport Boulevard
Mr. Robert Ledendecker
Director Public Works
City-of Tustin
Tustin Civic Center-300 Centennial Way
Tustin, CA 92680
Dear Mr. Ledendecker:
In order that the State provide inspection of traffic signal
controllers on the above-captioned project, you are requested
to execute the attached Service.Agreement %07-C458.
Please execute and return both original signature copies of
the agreement. We will execute and return one original
signature copy for your file.
We will be unable to do any inspection until the agreement is
signed.
Sincerely,
C. E. SHEARER, Chief
Local Assistance Branch
Attachment
SERVICE AGREEMENT
Contract No. 07C458
7-ORA-0-Tus
M-M016(2)
City of Tustin
THIS AGREEMENT, made and entered into on this day of
, 1985, by and between the CITY OF TUSTIN, a body
politic and a municipal corporation of the State of California,
hereinafter referred to as "LOCAL AGENCY", and the STATE OF
CALIFORNIA, acting by and through the Department of Transpor-
tation, hereinafter referred to as "STATE".
WITNESSETH:
WHEREAS, LOCAL AGENCY contemplates improvements on Newport
Avenue from Main Street to Sycamore Avenue, hereinafter referred
to as "PROJECT"; and
WHEREAS, LOCAL AGENCY has requested and STATE is willing to
furnish engineering services for said PROJECT provided all costs
incurred by STATE on behalf of LOCAL AGENCY are borne at the
expense of LOCAL AGENCY; and
WHEREAS, LOCAL AGENCY and STATE desire to specify herein the
conditions under which STATE services are to be provided for and
financed.
NOW THEREFORE, in consideration of the convenants and
conditions herein contained, the parties hereto agree as follows:
SECTION I
STATE AGREES:
1. To perform the following engineering services as
authorized by Section 131 of the Streets and Highways Code;
provide materials testing service, including source inspection
for the construction phase of PROJECT.
2. Prior to commencement of engineering work by STATE
personnel, to establish a special account to accumulate all
related expenses and charges for all work performed on behalf of
LOCAL AGENCY pursuant to this Agreement.
3. The funding for work to be performed under this
Agreement is as follows:
Total Cost Federal Funds
$ 4,000.00 $ 2,316.00
City Funds*
$1,684.00
*The FHWA will not participate in the 49% overhead charges.
4. Immediately following execution of this Agreement, to
submit to LOCAL AGENCY, billing in the amount of $1,684.00 which
figure represents LOCAL AGENCY'S advance deposit to finance the
total estimated cost less anticipated Federal Reimbursement of
engineering services to be performed by STATE on behalf of LOCAL
AGENCY pursuant to this Agreement.
5. Upon completion of the PROJECT to furnish LOCAL AGENCY
with a final detailed statement of the accumulated costs,
identifying actual hours worked and related expenses in
connection with the services provided pursuant to this Agreement.
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SECTION II
LOCAL AGENCY AGREES:
1. TO do all work necessary for the successful completion of
the PROJECT except for that work which STATE has agreed to
perform in section I of this Agreement or by separate Agreement.
2. To deposit with STATE, in advance and within 14 days of
receipt of billing therefor, the amount of $1,684.00 which figure
represents the total estimated cost less anticipated Federal
Reimbursement of engineering services to be performed by STATE on
behalf of LOCAL AGENCY pursuant to this Agreement.
3. Upon completion by STATE of all engineering services
performed on behalf of LOCAL AGENCY and upon receipt of a
detailed statement and billing therefor, to reimburse STATE
promptly, any amount over and above funds deposited by LOCAL
AGENCY as defined hereinabove, required to complete LOCAL
AGENCY's cost pursuant to this Agreement. Actual cost to LOCAL
AGENCY for work performed by STATE on behalf of LOCAL AGENCY as
defined hereinabove in Section I, Article (4) will be determined
upon completion of all such work and, final accounting of all
related charges, and shall be a sum of the following:
a. Salary costs computed in accordance with STATE's standard
accounting procedures.
b. Travel and per diem expenses including charges for the
use by such employees of STATE vehicles, if required,
in accordance with rates set up by the State Board of
Control Rules under Title 2, Section 706
c. Functional indirect and administrative overhead costs
computed in accordance with STATE'S Accounting Manual
Chapter 11, Table 6-2.
Less any Federal Reimbursement paid directly to STATE for
engineering services provided pursuant to this Agreement.
SECTION III
IT IS MUTUALLY UNDERSTOOD AND AGREED:
1. That, LOCAL AGENCY may, at any time, or for any reason,
terminate STATE'S services immediately and shall notify STATE in
writing of such termination.
2. That LOCAL AGENCY will indemnify and save STATE, its
officers, agents and employees harmless from any and all
liability for injuries to persons or damage to property caused or
resulting in any manner from the performance of any services by
STATE personnel within the scope of this Agreement.
3. That should any portion of the PROJECT be financed with
Federal Funds or Gas Tax Funds, all applicable procedures and
policies relating to the use of such funds shall apply notwith-
standing other provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed by their respective officers, duly
authorized, the provisions of which Agreement are effective as of
the day, month and year first hereinabove written.
STATE OF CALIFORNIA
Department of Transportation
LEO TROMBATORE
Director of Transportation
By
Deputy District Director
Project Development
CITY OF TUSTIN
By
Date
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