HomeMy WebLinkAboutCC 8 COOP AG'S 03-17-86DATE: MARCH 7, 1986
TO:
FROM:
SUBJECT:
WILLIAM HUSTON, CITY MANAGER
BOB LEDENDECKER, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
COOPERATIVE AGREEMENTS D86-02 AND D86-031
RECOMMENDED ACTION:
That the Tustin City Council, at their meeting of March 17, 1986, authorize the
Mayor to execute Agreement D86-02 and D86-031 on behalf of the City and authorize
a supplemental budget appropriation within the Water Enterprise fund in the amount
of $11,500.00 to fund said work under these agreements.
BACKGROUND:
The County of Orange Environmental Management Agency will be awarding contracts
for the "Resurfacing of. Various Streets" within the unincorporated area adjacent
to the City of Tustin. The Tustin Water Service has various mainline distribution
facilities within the street rights of way where the County road work will be
performed. The Water Service facilities are located within the County streets
under franchise regulations, wherein the utility company is responsible for any
work related to its own facilities.
In order to adjust the water valve boxes to the new street grades under the street
resurfacing contracts, the County has requested the City to enter into an
agreement which has provisions for the City to reimburse the County for said work.
The adjustment of the water valve boxes to finish street grade is required so that
full-time access is available by the City.to the mainline gate valves in the event
a routine or emergency, shutdown of. the water lines is required.
DISCUSSION:
The attached agreements D86-02 and D86-031 pertain to two separate County street
resurfacing projects. Each agreement covers a specified number of valve boxes .to
be adjusted to final grade as follows:
Agreement Quantity of Valve Boxes Estimated
to be Adjusted Cost
D-86-02 43 Each $ 8,325.00
D-86-031 16 Each 3,098.00
$11,423.00
The final cost of this work will be computed on actual bid prices resulting from
the County's competitive bidding procedures for Public Works projects.
MARCH 7, 1986
PAGE 2
An alternative to including this work as a part of the County contracts, would be
for City forces to perform this work. This is not practical to the Water Service,
at this time, due to the current workload and staffing levels. Additionally, it
is imperative that the gate valves be accessible at all times due to the potential
need for emegency system shut-downs.
The execution of these agreements will require a supplemental budget appropriation
in the Water Enterprise fund in the amount of $11,500.00.
Bob Ledendecker
Director of Public Works/City Engineer
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AGREEMENT
THIS AGREEMENT entered into this
by and between
AND
day of 1986,
Agreement No. D86-02
CITY OF TUSTIN
hereinafter referred to as OWNER
COUNTY OF ORANGE,
hereinafter referred to as COUNTY.
RECITALS
WHEREAS, COUNTY is preparing to contract for "Resurfacing of Various Streets. In
Orange County 1985-86 (Contract No. 1)," hereinafter referred to as PROJECT, which
consists primarily of resurfacing or reconstructing existing streets, some of which
lie within OWNER's service area; and
WHEREAS, OWNER maintains a water system, including valves, within the area of
COUNTY's PROJECT and PROJECT will require valve box adjustment to the new street grade;
and
WHEREAS, OWNER desires COUNTY to perform the adjustment of approximately 43 valve
boxes (at an estimated cost of $176 each) as part of COUNTY's PROJECT; and
WHEREAS, COUNTY is willing to include this valve box adjustment in its PROJECT
at OWNER's cost.
NOW, THEREFORE, the parties hereto agree as follows:
1. OWNER shall deposit with COUNTY"s Environmental Management Agency $7,568 as the
estimated cost for said valve box adjustment. Said deposit shall be made within 30
days of receipt of this executed agreement.
2. OWNER, prior to commencement of said PROJECT, shall place a paint mark on the
curb opposite each valve box and indicate distance from curb face to center of valve
box to facilitate subsequent locating and adjusting valve boxes by COUNTY. COUNTY
shall not be held accountable for failure to adjust valve boxes which are not marked.
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2. COUNTY shall include in PROJECT contract documents "Adjust Water Valve Box" as a
bid item and, through its contractor, shall adjust said water valve boxes to grade in.
accordance with PROJECT contract documents based upon the Standard Specifications for
Public Works Construction, 1982 edition.
4. OWNER shall pay the total cost for adjusting said water valve boxes to grade. Said
total cost will be determined by multiplying the unit price by the total number of
valve boxes adjusted, plus 10% for COUNTY inspection and administration. HOWEVER, to
protect OWNER and COUNTY from unbalanced bids, regardless of the bid amount, OWNER
shall be responsible for a unit price not to exceed $160, but not less than $125. If
extra work is required, its cost will be added to said total cost, but extra work
will only be performed after prior approval by OWNER's engineer or manager.
5. COUNTY shall, upon completion of said PROJECT, prepare and submit to OWNER a state-
ment of the final cost authorized by this agreement, which statement will include total
number of valve boxes adjusted, unit price, 10% inspection and administration amount,
and extra work, if any.
If this final cost exceeds the deposit, OWNER shall, within 30 days of receipt of
statement, pay COUNTY the difference; if the final cost is less than the deposit,
COUNTY shall, with the statement, refund the difference to OWNER.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their officers thereunto duly authorized on the date first written above.
CITY OF TUSTIN
By
COUNTY OF ORANGE
SIGNED AND CERTIFIED THAT A COPY
OF ~{IS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIR~L4N OF THE BOARD
By
Chairman of its Board of Supervisors
Linda D. Roberts
Clerk of the Board of Supervisors
of Orange County, California
APPROVED AS TO FORM:
ADRIAN KUYPER, COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
~f/' Deputy
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Agreement No. D86-031
A G.R E E M E N-T-
THIS AGREEMENT entered into this
by and between
day of , 1986,
CITY OF TUSTIN
hereinafter referred to as OWNER
COUNTY OF ORANGE,
hereinafter referred to as COUNTY.
RECITALS
I~EREAS, COUNTY is preparing to contract for "Resurfacing of Various Streets In
Orange County 1985-86 (Contract No. 2 )," hereinafter refetred to as PROJECT, which
consists primarily of resurfacing or reconstructing existing streets, some of which
lie within OWNER's service area; and
WHEREAS, OWNER maintains a water system, including valves, within the area of
COUNTY's PROJECT and PROJECT will require valve box adjustment to the new street grade;
and
WHEREAS, OWNER desires COUNTY to perform the adjustment of approximately 16
valve boxes (at an estimated cost of $176 each) as part of COUNTY's PROJECT; and
WHEREAS, COUNTY is willing to include this valve box adjustment in its PROJECT
at OWNER's cost.
NOW, THEREFORE, the parties hereto agree as follows:
1. OWNER shall deposit with COUNTY's Environmental Management Agency $2,816 as
the estimated cost for said valve box adjustment. Said deposit shall be made within
30 days of receipt of this executed agreement.
2. OWNER, prior to commencement of said PROJECT, shall place a paint mark on the curb
opposite each valve box and indicate distance from curb face to center of valve
box to facilitate subsequent locating and adjusting valve boxes by COUNTY. COUNTY
shall not be held accountable for failure to adjust valve boxes which are not marked.
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Agreement No. D86-031
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3. COUNTY shall include in PROJECT contract documents "Adjust Water Valve Box" as a
bid item and, through its contractor, shall adjust said water valve boxes to grade in
accordance with PROJECT contract documents based upon the Standard Specifications for
Public Works Construction, 1982 edition.
4. OWNER shall pay the total cost for adjusting said water valve boxes to grade. Said
total cost will be determined by multiplying the unit price by the total number of
valve boxes adjusted, plus 10% for COUNTY inspection and administration. HOWEVER, to
protect OWNER and COUNTY from unbalanced bids, regardless of the bid amount, OWNER
shall be responsible for a unit price not to exceed $160, but not less than $125. If
extra work is required, its cost will be added to said total cost, but extra work will
only be performed after prior approval by OWNER's engineer or manager.
5. COUNTY shall, upon completion of said PROJECT, prepare and submit to OWNER a
statement of the final cost authorized by this agreement, which statement will include
total number of valve boxes adjusted, unit price, 10% inspection and administration
amount, and extra work, if any.
If this final cost exceeds the deposit, OWNER shall, within 30 days of receipt of
statement, pay COUNTY the difference; if the final cost is less than the deposit,
COUNTY shall, with the statement, refund the difference to OWNER.
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Agreement No. D86-031
IN WITNESS WHko~OF, the parties hereto have caused this Agreement to be executed
by their officers thereunto duly authorized on the date first written above.
CITY OF TUSTIN
By,
COUNTY OF ORANGE
SIGNED AND CERTIFIED'TMAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
By.
Chairman of its Board o~ Supervisors
Linda D. Roberts
Clerk of the Board of Supervisors
of Orange County, California
APPROVED AS TO FORM:
ADRIAN KUYPER, COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
Deputy
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