HomeMy WebLinkAboutCC 3 DESTRUCT RECORDS 03-18-85TO:
FROM:
SU BJ ECT:
Bill Huston, City Manager
Director of Community and Administrative Services
DESTRUCTION OF PERSONNEL RECORDS
RECOMMENDATION:
To approve Resolution No. 85-21 allowing for destruction of applications
and testing materials for recruitments which have been closed for over two
years.
BACKGROUND:
This action is in accordance with state and federal law, and the Resolution
has been reviewed and approved by the City Attorney.
Royleen A. White, Director
Community and Administrative Services
RAW/kaw
Attachment
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RESOLUTION NO. 85-21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, APPROVING DESTRUCTION OF CERTAIN
PERSONNEL RECORDS.
WHEREAS, except for records affecting title to real property
or liens thereon, court records, records required to be kept by statute,
records less than two years old and the minutes, ordinances, or reso-
lutions of the City Council and other City boards or commissions,
Government Code Section 340~0 authorizes the head of a city department
to destroy any city record, document, instrument, book or paper,
under his charge, without making a copy thereof, after the same is
no longer required, with the approval of the City Council by resolution
and the written consent of the City Attorney; and
WHEREAS, the Council, upon request of the Director of Community
and Administrative Services, desires to approve immediate destruction
of certain personnel records, to-wit, employment applications and
testing materials, each of which is not less than two years old;
and
WHEREAS, the City Attorney of the City of Tustin has filed his
written consent with the Clerk of the Council of the City of Tustin;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City
of Tustin, California:
Pursuant to Section 34090 et seq. of the Governmen~ Code of
the State of California, approval is hereby granted for the immediate
destruction of the items listed below which, as of January 1, 1985,
have been retained for a minimum of two years:
Applications for employment and testing materials, except any
such which have been introduced in any action or proceeding still
pending.
PASSED AND ADOPTED at a regular meeting of the City Council
of the City of Tustin, California, held on the 4th day of March, 1985.
MAYOR
ATTESTS:
CITY CLERK
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CONSENT OF CITY ATTORNEY
I, the undersigned, JAMES G. ROURKE, City Attorney of the City
of Tustin, California, do hereby consent to the destruction of the
materials described in the attached Resolution.
DATED: March / , 1985.
City A~to~ney