HomeMy WebLinkAboutCC 8 AIR COND CONT. 03-18-85 CONSENT CALENDAR
ADAG~ NOo 8
MARCH 11, 1985
TO;I'HRU:
FROM:
S U BJ ECT:
WILLIAM HUSTON, CITY MANAGER
BOB LEDENDECKER, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
MONDA BUCKLEY, ADMINISTRATIVE ASSISTANT
RENEWAL OF HEATING, VENTILATING AND AIR CONDITIONING CONTRACT
RECOMMENDATION:
Request the Tustin City Council, at their regular meeting of March 18, 1985, to
renew the heating, ventilating and air conditioning (HVAC) contract with Dial One
Air-Ex Air Conditioning of La Verne for up to three years dependent on
lerformance. The contract can be cancelled at any time for any reason upon thirty
30) days written notification.
BACKGROUND:
April 2, 1984 the C~ty entered into a contract with Dial One Air-Ex Air
Conditioning to: regularly maintain the existing HVAC system within the Civic
Center Complex and at the Maintenance Yard at 1472 Service Road; to install an
energy conservation system; to guarantee energy savings; and to provide feedback
on which to base sound decisions regarding energy management. To date, the firm
has complied with all the contract terms.
When the contract was awarded last year, staff did not request the usual provision
for contract renewal so that evaluation of each phase of the contract might be
evaluated independently. During the past year:
The firm has brought the existing HVAC equipment to a working state of
repair, has maintained the equipment on a monthly bases or more
frequently as needed, and has responded immediately to any complaints.
e
The firm has installed a computerized energy management system which
resulted in a rebate of over $6,700.00 to the City from Southern
California Edison Company.
Since the energy management system was installed, energy consumption has
decreased approximately 28 percent when compared to the same period last
year.
4. Feedback regarding energy management has been provided.
RENEWAL OF HEATING, VENTILATING AND AIR CONDITIONING CONTRACT
MARCH 11, 1985
PAGE 2
As with most new systems, there have been some problems; however, they have been
or are in the process of being corrected. Some of the problems were due to
existing equipment failure. Repairs were made as failures occurred.
The cost of extending the contract is $32,600.00 or $6,000.00 less than the first
year. The contract cost should reduce even further each subsequent year.
Administrative Assistant
MB:jr