HomeMy WebLinkAboutNB 3 COMPUTER SYSTEM 11-19-84='~ ~ ~1 ~ Jl~ NEW BUSINESS
. ~ NOo 3
DATE: November 13, 1984 Inter-Corn
TO:
FROM:
SUBJECT:
Bill Huston, City Manager
C. R. Thayer, Chief of Police
Purchase of Computer System
Recommendation
That. Council authorize expenditure of .$102,110.57 for purchase of
Police Department computer and related equipment from Hewlett
Packard Corporation.
Background
In Fiscal Year 1984-85 budget, revenue sharing money was
designated for puchase of a Police Department computer and related
equipment. On Ocotber 19, 1984, 17 bid packages were sent out.
One vendor (Hewlett Packard) responded by the October 29, 1984,
bid deadline. This was due to constraints imposed by existing
software, which is most capable of filling the Police Department's
needs.
Evaluation of the bid submitted by Hewlett Packard was conducted
by PADS and Police Department staff. The Hewlett Packard series
42 computer was determined to be most capable of meeting the
department's current data processing needs, and can be upgraded to
meet future growth. .i~~
Also recommended is the purchase of an HP 150 microcomputer ~n~
letter quality printer. These two pieces will make available a
three-purpose work station, capable of acting as a terminal for
the HP 3000, a stand alone microcomputer, and a word processinq
station. Purchase will allow one of the Police Department Micom
word processors to be given to Community Development, filling a
critical need for that department.
The two (2) display terminals are necessary to allow access to the
computer by the Property and Records Sections, for data entry and
retrieval, as implementation continues.
Refer to attached sheet for listing of equipment. Please note that
there is a $27,522~95 discount from the regular purchase price.
.J
Page 2
Purchase of Computer Systems
The agreement which allows this discounted price expires December
14, 1984. No information regarding renewal is available. Prompt
action is recommended to ensure the reduced price. Included in
the recommended expenditure is $4,440.00 for maintenance contract
costs for the remainder of fiscal year 84/85.
CHIEF OF POLICE
CRT:dh
?age 3
~urchase
of Computer System
~uantity
Description.
HP 3000 Series 42
System Processor Unit
ATP Modem Expanson
Pkge.
ADCC Main
132 MB Disc w/Tape
Back up Unit
132 MB Disc
300 LPM Dot Matrix
Printer
Sound Cover for
Printer Stand
Paper Stacker
1 MB Memory Module
Console Terminal
2624b
HP 150 Microcomputer
Letter Qaulity Printer
Display Terminals
TOTALS
Printer
6% TAX
TOTAL
Unit
Price
$39,800
9,060
1,695
26,495
13,830
6,190
155
275
345
9,000
3,110
3,495
3,495
2,720
$119,665
Six month maintenance
PACKAGE COST
Discount CQst
$9,154.00 $30,646.00
2,083.80 6,976.20
339.85 1,305.15
6,093.85 20,401.15
3,180.90 10,649.10
1,423.70
35.65
63.25
79.35
2,070.00
4,766.30
119.35
211.75
265.65
6,930.00
715.30 2,394.70
803.85 2,691.15
803.85 2,691.15
625.60 2,094.40
$27,522.95 $92,142.05
$ 5,528.52
$ 4,440.00
$102,110.57
Mo.
Maint.
$206
49
10
143
52
52
0
0
0
32
16
70
86
$74O