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Home My WebLink AboutCC 7 SR. CTR CONSULT 05-07-84CONSENT CALENDAR ,..~ · ~. NOo 7 ~?E: April 25, 1984 Inter-Corn I TO: FROM: SUBJECT: William A. Huston, City Manager Jeff Kolin, Recreation Superintendent SENIOR CENTER.CONSULTANT CONTRACT RECOMMENDATION: Approve the Senior Center Consultant Contract in the amount of $5,000 and authorize the Mayor and City Clerk to sign the agreement. The City Attorney had reviewed the agreement and approved it as to form. BACKGROUND: The Steering Committee for a Senior Center has been meeting for several months with Mayor Ursula Kennedy and Councilman Ron Hoesterey to develop a proposal for a senior Citizens Center in Tustin. A ~ogress report from the Committee was presented to the City Council at i~s!March 5, 1984 meeting. The City Council set aside revenue sharing funds to hire a professional consultant to provide design and development services to the committee in the 1983-84 budget. Several leading architectural design and develop- ment firms with extensive backgrounds in senior center development were invited to submit proposals. Recreation Systems Incorporated was selected to conduct the research, design and development work with the Steering Committee for a Senior Center. Pre- liminary time lines indicate that initial.design concepts will be completed by the end of/S~mmer. Relation Superintendent JK:ls Attachment AGREEMENT THIS AGREEMENT, made and entered into by and between CITY OF TuSTIN, county of Orange, State of California, as of this 7th day of May, 1984, by and between the CITY OF TUSTIN, a Municipal Corporation of the State of Cali forni a, herei halter cal 1 ed "CITY", and RECREATION SY STEMS, INCORPORATED, 2500 E. Nutwood Ave., Suite 210, Fullerton, CA 92631, a California Corporation, hereinafter called "RECREATION PLANNER". WITNESSETH WHEREAS, CITY desires to employ a recreation planning firm to furnish the necessary planni'ng and design services for the design and development of Tustin Senior Citizens Center in the CITY OF TUSTIN which shall hereinafter be referred to as the PROJECT; WHEREAS, RECREATION PLANNER has indicated its willingness to furnish said planning and design services to the CITY; NOW, THEREFORE, CITY agrees to employ and does hereby employ RECREATION PLANNER to provide technical services for the PROJECT, and CITY and RECREATION PLANNER, for the consideration hereinafter set forth, agree to as follows: I DEFINITIONS_ 1. CITY COUNCIL shall mean the City Council of the CITY OF TUSTIN, a Municipal Corporation. 2. CITY shall mean the CI~ OF TUSTIN, a Municipal Corporation. 3. RECREATION PLANNER shall mean RECREATION SYSTEMS, INCORPORATED, 2500 E. Nutwood Ave., Suite 210, Fullerton, CA 92631. 4. PROJECT shall mean the design and program development of a Senior Citizens Center, location to be determined at a future time. 5. PROGRA~I DEVELOPMENT shall mean that portion of the design process that establishes ultimate scope, functional requirements and arrangements of facilities in the PROJECT, and includes cost estimates and a recommended implementation program. II SCOPE OF RECREATION PLANNER'S SERVICES RECREATION PLANNER agrees to prepare and furnish to CITY, following receipt of written authority to proceed, a final document, functional standards, space relationships for structural improvements, cost estimates and a recommended implementation program.for the PROJECT. These services shall include, but are not limited to, the following: A. PHASE I - PROGRAM DEVELOPMENT ~1) Review scope and project intent with CITY staff and others as directed; (2) Review existing senior programs, needs, and available resources; (3) With staff, establish a planning schedule and programs that will assure maximum involvement by staff and the Seniors Advisory Committee in the decision-making process; (4) Meet and confer with staff and Seniors Advisory Committee to determine functional needs and space requirements of proposed use areas; (5) Prepare a series of conceptual floor plans of the proposed seniors' facility for review and discussion with staff and Seniors Advisory Committee; (6) Prepare an interim report outlining functional requirements of facility and defining recommended scope for review, adjustment, and approvals as directed; (7) Prepare a conceptual plan incorporating comments and approved changes rendered for public presentation; (8) Prepare final narrative report including development program, rationale for establishing scope, functional requirements of individual elements, cost estimates, and an assessment of any anticipated environmental impacts; (9) Presentation of final report and plan to CITY COUNCIL and others, as directed. III SCOPE OF CITY'S SERVICES CITY agrees to furnish to RECREATION PLANNER or at CITY's discretion, shall reimburse RECREATION PLANNER for the actual cost plus 2% of providing the following information to assist it in rendering the services set forth in ARTICLE II of this AGREEMENT: A. Existing senior citizen program information and requirements. Current census information on the senior population in the City of Tustin and projections for future population distributions. Ownership and information on possible Senior Center locations, boundaries, and sizes. IV TIME FOR COMPLETION It is hereby understood and mutually agreed that the time for completion of the work to be performed by the RECREATION PLANNER is an essential condition of this AGREEMENT. The RECREATION PLANNER agrees that it shall prosecute regularly and diligently the work of this AGREEMENT according to reasonable schedules established by CITY for various items of work described in ARTICLE II. The CITY agrees to provide required reviews and approvals within a reasonable period following each submission. RECREATION PLANNER shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of the RECREATION PLANNER. V COMP EN SAT I ON The compensation to be paid unUer this AGREEMENT shall be as follows: A. RECREATION PLANNER agrees that the services to be performed by it pursuant to this AGREEMENT shall be performed for the lump sum fee of Five Thousand Dollars ($5,000.00). B. Payment of said compensation shall be as follows: (1) Two Thousand Five Hundred Dollars ($2,500.O0)'upon approval of the interim report outlining functional requirements of the facility and defining recommended scope for review; (2) Two Thousand Five Hundred Dollars ($2,500.00) following approval of final report. VI MISCELLANEOUS PROVISIONS 1. CITY and RECREATION PLANNER further agree to the following 3. conditions: A. CITY, by notifying RECREATION PLANNER in writing, shall have the right to terminate any or all of the services and work covered by this AGREEMENT at any time. In the event of such temrmination, RECREATION PLANNER agrees to submit its final written statement of the amount of its services outstanding as of the date of such termination. B. RECREATION PLANNER agrees that it shall proceed immediately and diligently to perform the services provided for in this AGREEMENT upon receipt of notice from CITY to proceed therewith. C. The terms and provisions of this AGREMENT shall extend to and be binding upon and inure to the benefit of the heirs, executors, administrators, successors, and assigns of the respective parties hereto. D. RECREATION PLANNER shall perform the services hereunder-as an independent contractor and under no circumstances or conditions shall any agent, servant, or employee of RECREATION PLANNER be considered as an employee of CITY. E. RECREATION PLANNER shall perform all services required under this AGREEMENT in a careful, diligent and professional manner and shall be responsible for all errors and omissions for services performed by it under the terms of this AGREEMENT. F. RECREATION PLANNER shall carry and pay for such compensation insurance as is necessary to fully project RECREATION PLANNER and its employees under California Workers' Compensation Insurance and Safety Laws, to relieve CITY from all responsibility under said laws in connection with the performance of this AGREEMENT, and upon the execution of this AGREEMENT to file with CITY a certificate certifying to said protection. G. RECREATION PLANNER certifies that there shall be no discrimination against any employee who is employed in the work covered by this AGREEMENT or against any applicant for such emplo~qnent because of race, religion, color, sex, or national origin, and such non-discrimination shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection of training, including apprenticeship. IN WITNESS WHEREOF, the CITY OF TUSTIN, a Municipal Corporation, has caused this AGREEMENT to be executed in duplicate by its Mayor and attested by its City Clerk under authority of a motion adopted by the Council of the CITY OF TUSTIN on the 7th day of May, 1984, and RECREATION PLANNER have caused this AGREEMENT to be executed. CITY OF TUSTIN,'A Municipal Corporation By: URSULA E. KENNEDY, MAYOR RECREATION SYSTEMS, INCORPORATED By: RONALD F. PAIGE, PRESIDENT ATTEST: By: CITY CLERK APPROVED AS TO FORM CITY ATTORNEY