HomeMy WebLinkAbout06 NOC MJR MAINT PROJ 09-15-03AGENDA REPORT
Agenda Item
Reviewed:
City Manager .
Finance Director
MEETING DATE: SEPTEMBER 15, 2003
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION
TO FILE THE NOTICE OF COMPLETION FOR THE ANNUAL MAJOR
MAINTENANCE PROJECT, FY 2002-2003 (CIP NO. 7001), AND THE
ANNUAL SIDEWALK, CURB, AND GUTTER REPAIR PROJECT, FY
2002-2003 (PROJECT NO. 402-6235)
SUMMARY
Construction of the Annual Major Maintenance Project, FY 2002-2003 (CIP No. 7001), and the
Annual Sidewalk, Curb, and Gutter Repair Project, FY 2002-2003 (Project No. 402-6235) have been
completed to the satisfaction of the City Engineer and are now ready for City Council acceptance.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 03-114 accepting the Annual Major
Pavement Maintenance Project, FY 2002-2003 (CIP No. 7001), and the Annual Sidewalk, Curb, and
Gutter Repair Project, FY 2002-2003 (Project No. 402-6235), and authorizing the recordation of the
Notice of Completion, and direct the City Clerk to:
1. Release the Labor and Materials Bond not sooner than thirty-five (35) days after the date of
recordation of the Notice of Completion; and
2. Release the Faithful Performance bond not sooner than one year after the date of recordation
of the Notice of Completion; and
Assuming no claims or stop payment notices are filed, it is further recommended that thirty-five (35)
days after the date of recordation of the Notice of Completion, the City Council authorize payment of
the final 10% retention in the amount of $79,843.76 to Ben's Asphalt, Inc. The total final construction
contract cost for the project is $798,437.64.
FISCAL IMPACT
The final construction contract cost for the Annual Major Maintenance Project is $500,886.28 and is
funded by the City's Capital Improvement Program (CIP No. 7001). The final construction contract cost
for the Annual Sidewalk, Curb, and Gutter Repair Project is $195,402.16 and is funded by the City's
Engineering Division Operating Budget (402-6235). The cost for resealing the Civic Center parking
structure deck, which was a change order to the construction contract, is $102,149.20 and is funded by
the City's Capital Improvement Program Major Building Maintenance (CIP No. 1032). Project
construction along with design and construction management has increased the City's infrastructure
Acceptance of Public Improvements and Authorization to File the Notice of Completion for the Annual
Major Maintenance Project, FY 2002-2003 (CIP No. 7001), and the Annual Sidewalk, Curb, and Gutter
Repair Project,'FY 2002-2003 (Project No. 402-6235)
September 15, 2003
Page 2
assets by $792,417. The increased infrastrUcture valuation will be added to the City's infrastructure
inventory as required by Statement 34 of the Governmental Accounting Standards Board (GASB 34).
Detailed cost information is shown on the attached GASB 34 infrastructure Inventory Valuation Form.
BACKGROUND AND DISCUSSION
The construction of the Annual Major Pavement Maintenance Project (CIP No. 7001), and the Annual
Sidewalk, Curb, and Gutter Repair Project (402-6235) were completed on July 21, 2003. Both of these
projects are part of the City's ongoing Maintenance of Effort (MOE) requirements to maintain eligibility
for Measure M funding.
The resealing of the City's Civic Center parking structure deck was an additional work item added to the
Annual Major Maintenance Contract. This work was completed on July 21,2003.
All of the work for this project has been completed to the satisfaction of the City Engineer, and is now
ready for City Council acceptance.
Director of Public Works/City Engineer
Dana R. Kasdan "'-"
Engineering Services Manager
Attachments:
Resolution No, 03-114
Location Exhibit
GASB 34 Infrastructure Inventory Valuation Form
RESOLUTION NO. 03-114
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND
AUTHORIZING THE RECORDATION OF THE NOTICE OF
COMPLETION FOR THE CONSTRUCTION OF THE ANNUAL MAJOR
MAINTENANCE PROJECT, FY 2002-2003 (CIP NO. 7001), AND THE
ANNUAL SIDEWALK, CURB AND GUTTER REPAIR PROJECT, FY
2002-2003 (PROJECT NO. 402-6235)
WHEREAS, Ben's Asphalt, Inc., having a contract with the City of Tustin to
construct the hereinafter described public works and improvement; and
WHEREAS, the City Engineer has duly certified to the construction and
completion of said public improvement hereinafter mentioned in a manner satisfactory
to the City Council of the City of Tustin; and
WHEREAS, the City Council finds that said contractor has completed said public
improvement hereinafter more particularly described in accordance with the provisions
of the contract documents and the Notice of Completion, and acceptance of said public
works and improvement should be filed and payment of the balance due said contract
authorized in accordance with the contract documents;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin
that said public works and improvement is found to be complete, and the same is
hereby accepted. Said public works and improvement is more particularly described as
follows:
Annual Major Maintenance Project, FY 2002-2003 (CIP No. 7001)
And
Annual Sidewalk, Curb, and Gutter Repair Project, FY 2002-2003
(Project No. 402-6235)
BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is
hereby authorized to execute and file a Notice of Completion for the acceptance of said
public works and improvement described herein as required by law.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 15th day of September 2003.
Tracy Wills Worley, Mayor
ATTEST:
City Clerk
CITY OF TUSTIN
ROJEC'
PROJECT NAME: MAJOR PAVEMENT MAINTENANCE PROGRAM - FY 2002-2003
CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works
Division: Enqineerinq
Prepared by: BennyTenkean
Phone/Extension: 714/573-3161
Date Prepared: September 5, 2003
Description of the Asset: Annual Maior Pavement Maintenance Project (CIP No. 7001) and
Annual Sidewalk, Curb and Gutter Repair Proiect (Proiect No. 402-6235)
Date: [--1 Acquired [] Constructed [] Removed:
Basis of Valuation: (Please check one)
July 21,2003
Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description
Asphalt Concrete Pavement
Concrete Sidewalk
Concrete Curb & Gutter
TOTAL
Source of Document / Information:
Actual Contract Cost
Quantity
Total Amount
550,900 SF $538,901
26,485 SF $191,985
2,879 LF $61,531
$792,417
Total Valuation Amount
$792,417
S:\GASB\GASB ~ CIP 7001 FY02-03.doc
RECORDING REQUESTED BY &
WHEN RECORDED MAIL TO:
City of Tustin/City Clerk's Office
300 Centennial Way
Tustin, CA 92780
EXEMPT FROM RECORDING FEES PURSUANT
TO GOVERNMENT CODE SECTION 6103
SPACE ABOVE THIS LINE FOR
RECORDERS USE
CITY CLERK
NOTICE is hereby given that:
1.
2.
NOTICE OF COMPLETION
The City of Tustin is the owner in fee of the improvements hereinafter described in Paragraph 3.
The full name and the full address of the City of Tustin is:
City of Tustin, 300 Centennial Way, Tustin, California 92780
The work of improvement is generally described as follows:
Annual Major Maintenance Project, FY 2002-2003 (CIP No. 7001), and Annual Sidewalk, Curb and Gutter Repair
Project, FY 2002-2003 (Project No. 402-6235)
The work of improvement was completed on the 21 st day of July 2003.
The name of the contractor, if any, for such work of improvement was:
Ben's Asphalt, Inc.
The property on which said work of improvement was completed is in the City of Tustin, County of Orange,
State of California and is described as follows:
At various streets within the public right-of-way in the City of Tustin.
Acceptance Date: September 15, 2003
CITY OF TUSTIN, a municipal corporation
BY:
CITY ENGINEER
VERIFICATION
I am the City Engineer of the City of Tustin, a municipal corporation, owner, and have been authorized by resolution of
the City Council to execute this notice on behalf of said City; I have read the foregoing and know the contents thereof;
and I certify that the same is true of my own knowledge, except as to those matters which are therein stated upon my
information and belief, and as to those matters I believe them to be true. I declare under penalty of perjury that the
foregoing is true and correct. Executed at Tustin, California, on the day of ,
2003.
CITY ENGINEER, CITY OF TUSTIN