HomeMy WebLinkAboutC.C. RES 03-095RESOLUTION NO. 03-95
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS AND
PAPERS IN THE POSSESSION OF THE CITY CLERK OF
THE CITY OF TUSTIN NO LONGER REQUIRED FOR THE
CONDUCT OF CITY BUSINESS, PURSUANT TO THE
AUTHORITY GRANTED BY THE CITY OF TUSTIN'S'
RECORDS RETENTION SCHEDULE
WHEREAS, the City of Tustin Records Retention Schedule adopted by the City
Council by Resolution No. 01-91 on September 17, 2001, authorizes the destruction of
City documents and audio recordings upon the approval of the legislative body of the
City, and with the written consent of the City Attorney, provided that said records are not
included within certain specified categories; and
WHEREAS, the City Clerk of the City of Tustin has requested authority to destroy
certain documents which are not included within said categories of documents of the
City of Tustin Records Retention Schedule; and
WHEREAS, all of the documents listed in the attached Exhibits A and B were
prepared on a date at least two years prior to the date of this resolution; and
WHEREAS, the described documents listed in Exhibits A and B are occupying
space needed by the City Clerk of the City of Tustin; and
WHEREAS, agendas and expired agreements and contracts listed have been
optically imaged and the optical image will be maintained permanently in the Office of
the City Clerk allowing destruction of the paper originals of the expired agendas and
agreements and contracts listed in Exhibits A and B; and
WHEREAS, the City Clerk of the City of Tustin has determined that none of the
described documents, with the exception of optically imaged expired agendas and
agreements and contracts, listed in Exhibits A and~B have sufficient value to justify
retention; and
WHEREAS, the City Attorney hereby gives written consent to destroy the
described documents, with the exception of the optically imaged expired agendas and
agreements and contracts, listed in Exhibits A and B.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, does hereby resolve as follows:
SECTION 1: That the following documents, with the exception of the optically
imaged agendas and agreements and contracts, are no longer required by the City of
Tustin and should be destroyed to conserve storage space in the offices of the City of
Tustin. Said documents and papers are described in the attached Exhibits A and B.
SECTION 2: That all expired agendas and agreements and contracts listed in
Exhibits A and B have been optically imaged and the imaged documents will be
maintained as permanent records of the City of Tustin in the Office of the City Clerk.
SECTION 3: That the proper official of the City of Tustin having custody of the
above described documents is hereby authorized to destroy'said documents, with the
exception of the optically imaged agendas and agreements and contracts, in a lawful
manner, as scheduled.
Resolution No. 03-95
Page 1 of 10
SECTION 4: That upon destruction of the aforementioned and described
documents, a certificate of destruction shall be executed as to the documents destroyed
and the original certificate of destruction filed in the Office of the City Clerk.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin on the 2nd day of September, 2003.
TRACY WIL~',~ V~/ORLEY
Mayor ~'
A'I-I'EST:
P~ELA STOKER. ~-~ ' -
City Clerk
APPROVED:
LOIS~E. JEFFREY
City Attorney
STATE OF CALIFORNIA
COUNTY OF ORANGE
CITY OF TUSTIN
I, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council of
the City of Tustin is five; that the above and foregoing Resolution No. 03-95 was duly
passed and adopted at a regular meeting of the Tustin City Council, held on the 2nd day of
September, 2003, by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Worley. Kawashima, Bone, Davert~ Thomas (5)
None (0)
None (0)
None (0)
PAMELA STOKER
CITY CLERK
Resolution No. 03-95
Page 2 of 10
EXHIBIT A
Agenda Packets * (All have been optically imaged)
1-2-90 to 6-4-90
1-3-89 to 6-5-89
11-16-87 to 6-6-88
4-6-87 to 11-2-87
1-7-91 to 5-20-91
6-3-91 to 12-2-91
6-18-90 to 12-19-90
6-19-89 to 12-4-89
6-20-88 to 12-19-88
Box 22 - 1-3-94 to 11-7-94
Box 23 - 11-21-94 to 12-4-95
Box 44 - 1-2-96 to 3-17-97
Box 7 - 1-6-92 to 7-6-92
Box 8 - 7-20-92 to 3-1-93
Box 9 - 3-15-93 to 12-6-93
Agenda Packets are copies and the original staff reports remain in storage in the
City of Tustin Clerk's Office
Resolution No. 03-95
Page 3 of 10
EXHIBIT B
Box 14: Expired Agreements/Contracts (All have been optically imaged)
CONTRACTOR
All American Asphalt
Bopark Enterprises
Boral Resources (1)
Boral Resources (2)
Boral Resources (3)
Camino Viejo Paving
Doug Martin Contracting
E.L Yeager (1)
E.L. Yeager (2)
Excalibur Contracting, Inc.
Excel Paving
Hillcrest Contracting
Javaid Contractors
John C. Ettlin
Markel Cement Contracting
Modern Asphalt, Inc.
R.J. Noble (1)
R.J. Noble (2)
R.J. Noble (3)
Steiny & Co., Inc.
Sully Miller (1)
Sully Miller (2)
Sully Miller (3)
Sully Miller (4)
Sully Miller (5)
Sully Miller (6)
Tracy & Haigh Landscape
Tracy & Haigh, Inc.
Vernon Paving
DESCRIPTION
Edinger Ave. Rehabilitation
Landscape/Irrigation Improvements to Laurelwood
Devel.
Asphalt, Concrete Rehab & Overlay 1991-92 Phase 1
Street Rehab on Red Hill AHFP #1321
Calif. St. Widening/Reconstruction Between 3rd &
Main
Reconstruction on Main St. Project 700122
Slurry Seal Project 1989-90 & 1990-91
Grading/St. Paving, Storm Drain, Traffic Signal
Improvements
Grading & Drainage Improvements
Orange St. Widening/Reconstruction HCDA Project
St. Widening/Traffic Signal Improvements AHFP 1218
Public St. Widening Improvement
Median Island Landscape & Irrigation Improvements
Irrigation & Landscape Improvements
Construction of 3 City Entry Monument Signs
Parking Lot Excavation, Paving, Concrete Walls,
Domestic Water Facilities & Irrigation Systems
Irvine Blvd. to O.C.F.C.D.N. Tustin Channel Project
#700121
Street Rehabilitation AHFP 92-072
Asphalt Concrete Rehabilitation & Overlay Proj, 1989-
90 & 1990-91
Installation of Underground St. Light Conduit
Curb & Gutter, St. Paving, Storm Drain & Utility
Installation, Street Lights & Traffic Signals
Asphalt concrete Rehabilitation/Overlay Proj. 1988-89
Asphalt Concrete Overlay East Tustin Area Streets
Jamboree Rd. Improvements
Jamboree Rd. Improvements
Street Rehabilitation on Red Hill
Median Island Landscaping & Irrigation
Landscape, Irrigation & Sidewalks
Main St. Reconstruction - OCUTT Phase III
Resolution No. 03-95
Page 4 of 10
BOX 15: Expired Agreements/Contracts
CONTRACTOR
Advanced Construction
All American Asphalt
B-1 Enterprise Corp
Brewster Electric
C.W. Neal Corp.
California Living
Dillingham Construction
Gerald M. Forster
Grigolla & Sons Construction
Grigolla & Sons Construction Co.
Hardy & Harper Inc.
J & B Kovac Engineering
Janna Contracting Corp.
Kenko, Inc. dba McGrand
Lambaren Contractors, Inc.
Nobest, Inc.
SC Engineering, Inc.
Silveri & Lebouef J.
Sully Miller Contracting Co.
W.E. O'Neil
White Construction
DESCRIPTION
Removal & Replacement of Sidewalk Curb & Gutter
Sidewalk, Curb & Gutter Repair, Phase I & Asphalt
Concrete Rehabilitation & Overlay Project Phase II
Removal & Replacement of Sidewalk, Curb & Gutter,
Pruning of Tree Roots
Electric Utility Service Conversions at 14462 Red Hill
Ave. and 11421 Red Hill Ave.
Installation of 45 Mil Hypalon Lining & Structural
Improvements at Foothill Reservoir
Construction of Maintenance Access Ramps to Parks
& Const. Green Valley Sidewalk Relocation
Expansion, Renovation of Tusfin Civic Center
A.D. 86-2 Storm Drain Facility F06B01 & Lines
F,G,&J
Sidewalk & Wheelchair Ramps SB821 Project 199091
Construction of New PCC Sidewalk & Access Ramps
PCC Cross Gutters & Curb Returns at Pacific St. &
2"~ Project 700105
Construction of Curb & Gutter Driveway Aprons &
Street Pavement Improvements on Browning Ave.
Construction of Storm Drain Improvements on 6th &
Pacific Project #900028
Venta Storm Drain Improvements From Walnut to Fl0
Channel Project #900030
Removal & Replacement of Sidewalk, Curb & Gutter
Construction, Replacement Embossed Concrete
Median Pavement
Construction New Wet Well Generator Bldg.
Installation Storm Drain Pipers & Related Pavement
Replacement Work
Construction Street Storm Drain, Utility, Grading on
Auto Center Dr.
Improvements Interim Police Facility, Project
#5906129
Removal & Replacement of Sidewalk, Curb & Gutter,
Pruning of Tree Roots
Resolution No. 03-95
Page 5 of 10
Box '16: Expired Agreements/Contracts
CONTRACTOR
DESCRIPTION
Baxter & Griffin Co. Modification of Traffic Signals
Colich & Sons Water Main Relocation Projects 600083, 600084~
600085 & 800037
F.J. Johnson, Inc. Install Traffic Signal at Tustin Ranch Road & Auto
Center Dr.
G.R. McKervey, inc. Water Main Installation: Project #600098
G.R. McKervey, Inc. Water Main Construction Project #600095C
Golem Construction Water Main Relocation on First St., Tustin Ave, &
Pasadena Ave.
Intersection Maintenance Service Traffic Signal installation & Modification to Existing
-rraffic Signals
John T. Malloy
Mike Noriega
Noriega Pipeline
Noriega Pipeline (2)
Noriega Pipeline (3)
R.L.T. Construction
R. LT. Construction, Inc.
R.L.T. Construction (2)
R.L.T. Construction (3)
R.LT. Construction, Inc.
Safeco Insurance Co.
Safeco Insurance Co. (2)
Savala Construction Co.
Signal Maintenance, Inc.
Steiny & Co.
Steiny & Co. (1)
Steiny & Co. (2)
Steiny & Co., Inc.
Steve P. Rados, Inc.
Sukut Construction, Inc.
Tomar Engineering, Inc.
Valverde Construction, Inc.
Water Main
Water Main
Water Main
& 600109
Water Main
Water Main
Water Main
Water Main
Water Main
Water Main
Relocation, Project #600095
Replacement, CIP #600087
Replacement Projects: #600099, 600104
Relocation Project 3600095(D)
Replacement on Malta St.
Replacements
Replacment on Theodora
Replacement Projects #600088 & 600093
Replacement on Woodland Dr.
Water Main Replacement on Prospect Ave.
Construction & Modification of Traffic Signals,
Projects #800032, 800038, 800039, 800040 &
800041
Traffic Signal Modifications & Interconnect Project
#800043
Water Main Relocation Project #600095(B)
Modifications to Existing Traffic Signals
Construction of Traffic Signal & Safety Lighting
Traffic Signal Installation at Various Locations
Construction Traffic Signal Improvements
Modification of Traffic Signals at Various Locations
Construction Tustin Ranch Rd. Overcrossing &
Interchange
Construction Lower Peters Canyon Retarding Basin
Water Main Replacement Project #600070, 600071 &
600073
Water Main Relocation Project #600082 Phase II
Resolution No. 03-95
Page 6 of 10
Box 21: Expired Agreements/Contracts
CONTRACTOR
State of California
1st National Bank, O.C.
4th St. So. Pacific Crossing
A.S.L. Consulting Engineers
Acacia Enterprises
Ag's & Deeds 6th St.
AHFP #649 First St.
AHFP #604 First St.
AHFP Bryan Ave. Improvements
AHFP 765 & 809
Al Armstrong Sweeping
Allen O'Dell West
Atchison Topeka & S.F. (1)
Atchison Topeka & S.F. (2)
Atchison Topeka & S.F. (3)
Atchison Topeka & S.F. (4)
Atchison Topeka & S.F. (5)
Atchison Topeka & S.F. (6)
ATSC (1)
ATSC (2)
ATSC (3)
ATSC (4)
Austin & Associates (1)
Austin & Associates (2)
Bali Hal Apts.
Bank of America
Bartlett Center (1)
Bartlett Center (2)
Bein, Frost & Asso. (1)
Bein, Frost & Asso. (2)
Berryman & Stephenson (1)
Berryman & Stephenson (2)
Bolyard
Boyle Engineering (1)
Boyle Engineering (2)
Boys & Girls Club (1)
Boys & Girls club (2)
Boys & Girls Club of Tustin (1)
Boys & Girls Club of Tustin (2)
Brandman, Michael (1)
Brandman, Michael (2)
Bush, Marion
C.S.C. Inc.
Ca. State of (1)
Ca. State of (2)
Ca. State of (3)
Ca. State of (4)
Child/Parental Emerg. Service
Christian Temp. Housing
Chuml Property
Cities Service Co.
Coast Reg Training Ctr.
Copes (1)
DESCRIPTION
Newport Fwy. Ramps at 4th & Irvine
1974 Telephone System Lease
Newport Ave, Ext. Precise Alignment #85-45
Park Pasadena Ave. & Nisson Rd.
Various Ag's & Deeds for 6th St.
Property Acquisition Phase 1
Property Acquisition Phase 2
Street Improvements
Street Improvements
Annual Speciality Sweeping Program #84-10
Widening of First St.
Sycamore Ave. Pedestrian Walkway & Emer.
Crossing
Crossing at Bell Ave.
12 In. Storm Drain No. of Walnut/Irvine
Variance Relative to Walnut Ave. R.R. Crossings
Right of Entry License
Walnut Ave. Crossing Protection
Revenue Sharing Funds #84-47
Revenue Sharing Funds #84-18
Revenue Sharing Funds 1982-83
Revenue Sharing Funds #86-41
City Wide Traffic Study #83-37
Peters Canyon Traffic & Cons./-rransportation Analyst
#83-33 I
frederick's Annexation
Bankamericard Accommodations
Revenue Sharing Funds #86-44
Revenue Sharing Funds #84-50
Laguna Rd. Extension #85-6
Peters Canyon Eng. Cons./Sewer Drainage Plan #83-
29
Newport Ave. Traffic Signal Interconnect #85-3
Engr. Svcs. El Camino Real/Main St. Improvements
Subdivision Agreement
Jamboree Between I-5/Irvine Const. Staking #87-49
Water Service Mgmt. Plan & System Analysis
Revenue Sharing Funds #86-42
Revenue Sharing Funds #84-48
Revenue Sharing Funds #84-14
Revenue Sharing Funds
Environmental Consultant E. Tustin Auto Center
#8435
EIR Cons. E. Tustin Auto Center #84-23
Prospect Ave. Improvements
Telephone Maintenance
Personnel Board, Coop. Pers. Svcs.
S.A. Fwy. Landscaping, Newport Ave. Bridge
Irvine Blvd. Traffic Signal/Street Improvements
Cai Trans Ag X7940 Moulton Pkwy. #83-19
Revenue Sharing #86-45
Revenue Sharing Funds
Acquisition of Property
Improvements on Bell Ave.
Jt. Exercise of Pwrs. Ag.
Revenue Sharing Funds #84-13
Resolution No. 03-95
Page 7 of 10
Box 21: Expired Agreements/Contracts (cont.)
CONTRACTOR
Copes (2)
County of Orange (1)
County of Orange (2)
County of Orange (3)
Eastwood Tennis Surface
Empire Insurance
Engineering Science
Family Svcs. Asso. (1)
Family Svcs. Asso. (2)
Feedback Foundation (1)
Feedback Foundation (2)
Feedback Foundation (3)
Feedback Foundation (4)
First Western Bank & Trust
Fleagel, Kenneth R.
Foothill Rentals
Friden Mailing Equipment
Governmental Prof. Svcs.
Greer & Co. Engr. Svcs.
Harrison, Michael & Lucille
Health Testing Inst.
Irvine Co. (1)
Irvine Co. (2)
Irvine Industrial Complex
Irvine Ranch Water Dist.
Irvine, City of (1)
Irvine, City of (2)
J.A. Steward Dev. Co.
James Goodman
John O'Donnell & Partners (1)
John O'Donnell & Partners (2)
Johnson, Frank & Asso.
L.P. Repertory (1)
L.P. Repertory (2)
L.P. Repertory (3)
L.P. Repertory (4)
L.P. Repertory (5)
Lestonnac Free Clinic (1)
Lestonnac Free Clinic (2)
Lestonnac Free Clinic (3)
Lusk Interiors
M.L. Stern & Co. Inc.
Meals On Wheels (1)
Meals On Wheels (2)
O.C. Alcoholic Women's Rehab
O.C.C.T.S.A.
O.C. Employee Assis. (1)
O.C. Employee Assis. (2)
O.C. Engr & Grading
O.C. Envir. Management Auth.
O.C. Sanitation Dist.
O.C. Transit Dist.
O.C. Transportation Dist.
Orange, County of (1)
Orange, County of (10)
Resolution No. 03-95
Page 8 of 10
DESCRIPTION
Revenue Sharing Funds #84-51
Irvine Blvd. Improvement #83-13
Housing Rehab Project #83-5
Public Facility Improvement
Magnolia Tree Park, Tennis Court Resurface
#84-31
Stock Certificate
Bullet Train Env. Eng. Consultant #83-9
Revenue Sharing Funds #86-47
Revenue Sharing
Revenue Sharing
Revenue Sharing
Revenue Sharing
Funds #84-54
Funds #84-17
Funds #83-2
Funds #86-43
Revenue Sharing Funds #84-49
Prospect Irvine-Newport Annexation #68
Planning Consultant
Mutual Aid, Civil Defense Program
Purchase & Maintenance Mailing Machine
El Camino Real Storm Drain
Irvine Blvd. FAU Project M-M023(2)
Reciprocal Fire Hydrant Ag.
P.D. Sworn Personnel Physicals #83-36
Option to Purchase Fire Station
GPA EIR E. Tustin Auto Ctr. #84-22
Street Improvements
Stipulations
Engr. Dsgn, Svcs. Irvine Ctr. Dr. & Moulton Pkwy.
Admin/Insp. Svcs. Moulton Pkway. #83-22
Maintain Clear Side Yard
McFadden & B Annexation
Storm Drain Ag.
Storm Drain Ag.
Roadway Const. Survey Moulton Pkwy. #8320
City Facility Use for 1987 Production #86-67
1984 Production "The Sunshine Boys" #83-39
1983 Theatrical Play
~1986 Stage Production
1985 Production, City Facility Use #84-94
Revenue Sharing Funds #84-15
Revenue Sharing Funds #86-46
Revenue Sharing Funds #84-52
License Ag. For Excess Property on Warner Ave.
Interested Buyers of Bonds
Revenue Sharing Funds #84-16
Revenue Sharing Funds #83-3
Revenue Sharing Funds
Revenue Sharing Funds #86-50
Employee Counseling Service
Employee Counseling Service #83-34
Civil Defense
Rehab of Private Properties #86-8
Collection Sewer Connection Charges
Bus Bench Ag.
Bus Travel
Improvements Sycamore Ave. between Red Hill Ave.
& School Lane
Improvements Newport Ave. & McFadden Ave.
Box 21: Expired Agreements/Contracts (cont.)
CONTRACTOR
Orange, County of (11)
Orange, County of (12)
Orange, County of (13)
Orange, County of (2)
Orange, County of (3)
Orange, County of (4)
Orange, County of (5)
Orange, County of (6)
Orange, County of (7)
Orange, County of (8)
Orange, County of (9)
Pacific Telephone (1)
Pacific Telephone (2)
Phillips, Brandt, Reddick
Planning Center The
Port & Flor
Public Agencies Data Sys.
Pyro Spectacular (1)
Pyro Spectacular (2)
Recreation Systems Inc. (1)
Recreation Systems Inc. (2)
Red Hill Storm Drain Const.
Robert H. Grant
Rowenhorst, Earl E.
S.A. Valley Irrigation (1)
S.A. Valley Irrigation (2)
S.P.R.R. Co.
San Diego Fireworks
Santiago Bank
Security Land & Right-of-Way
So. Calif. Edison (1)
So. Calif. Edison (2)
So. Calif. Edison (3)
So. Pacific Co.
State Board of Equal. (1)
State Board of Equal. (2)
State of Ca. (1)
State of Ca. (2)
State of Ca. (3)
Street Improvements
Strong Asso & Strong
Surplus Property #2451
T.M.E.A. (1)
T.M.E.A. (2)
The Irvine Co.
Tract #-4934
Tract #5390
Tract #5726
Tustin Area Historical Society
Tustin Chamber of Commerce
Tustin Jaycees (1)
Tustin Jaycees (2)
Tustin Jaycees (3)
Tustin Police Emp. Asso. (1)
Tustin Police Emp. Asso. (2)
Tustin Village Tract 5142
Tustin Comm. Redev. Agency
DESCRIPTION
Co-op Ag. Hsng. & C.D. Block Grant Program
Red Hill Ave. Storm Drain Connections
Improvement of Mitchell Ave.
Reciprocal Fire hydrant Access to Hydrant
Improvement of 4th St. So. Pacific Crossing
Mitchell Ave. Storm Drains #83-1
Rehab. Of Private Properties #85-1
Irvine/Red Hill Improvements Traffic Signal
Browning Ave. Resurfacing #84-19
Resurfacing Various Sts.
Myford Rd./Bryan Ave. Intersec. Widening #84-3
Maint/Installation Tustin Civic Center
Permit for Excavation Privileges, Root Cutting
EIR Prep. For So. Central Project Area #85-10
1st St. Specific Plan Consultant #85-40
Relocation Property Mgmnt. Newforth Ctr. #85-12
Jt. Pwrs. Computer Ag.
1984 fourth of July Celebration #84-4
4th of July Celebration #86-17
Sr. Center Design/Devel. Consultant #84-27
No. Columbus Tustin Park Design #84-46
Construction of Storm Drain
Fire Lanes in Tustin Meadows
Water Dept. Employment Ag. #83-15
Escrow #877246 HRB & 877-306 HRB
Conveyance of Portion Irrigation System
Installation of Main St. Culvert
Pyromusical Show July 4th Celebration #85-16
Deposit of Money
Acquisition of Property #85-31
Jr. Use Ag. Easement
St. Lighting Conversion
Jt. Use Ag. Utility Pole Relocation
Holt Ave. Crossing
Local Sales & Use Taxes
Use Fuel Tax Agreement
9th Yr. HCD Housing Rehab. #83-43
Public Facilities Improvements B/Mitchell #83-45
Special Jobs Bill #83-44
Street Improvements
Peters Canyon Specific Plan Fiscal Consultant
Sale of Surplus Property
M.O.U. #83-42
M.O.U. 7-1-82
Improvement to Irvine Center Dr. #83-38
Easements, CC&R's
CC&R's
Extension of Main Lines w/Tustin Water Works
Revenue Sharing #86-49
Lease of 395~399 El Camino Real
Miss Tustin Pageant Comm. Center Use #8456
Miss Tustin Pageant Comm. Center Use #8347
Miss Tustin Pageant Comm. Ctr. Use #8551
M.O.U. #83-40
M.O.U. 7-1-82 ~
CC&R's
Loans $1,125,900 and $450,000
Resolution No. 03-95
Page 9 of 10
Box 21: Expired Agreements/Contracts (cont.)
CONTRACTOR
U.S. Navy MCAS Tustin
UMNRGB Engr. Inc.
Valley Industrial Svcs.
Van Del & Asso. Inc.
Villa, The
Volunteer Ctr. of So. O.C,
Yorba St. AHFP Proj. 929
DESCRIPTION
Moulton Pkwy. RealignNVidening Prop. License #83-
23
Bridge Construction Survey/Inspection
Uniform Service & Laundry
,Engr. Svcs. Moulton Pkwy/Irvine Center Dr.
'Realignment
Revenue Sharing Funds #84-53
Revenue Sharing Funds #86-48
Street Improvements
Resolution No. 03-95
Page 10 of 10