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HomeMy WebLinkAboutNB 2 ADULT SOFTBALL 04-02-84FROH: SUBJECT: William A. Huston, City Manager Jeff Kolin, Recreation Superintendent ADULT SOFTBALL LEAGUE FEES RECOI~IE#DATXO#S: Avai 1 ab 1 e A1 ternati yes 1. Maintain league fee of $349.00 per team. 2. Change City Council Policy #4-05 and subsidize adult softball program using General Fund support. Reduce fee to $315.00 per team. 3. Direct staff to.cancel Spring league or another quarter to 'renovate turf at Columbus Tustin Park. BACKGROUND: The City Council in March, 1981 adopted Council Policy #4-05, which stated that fees for sports leagues, recreation classes, and special programs will be self-sUstaining, including direct costs and administrative overhead. Council Policy #4-05 also established that subject to the above guidelines, fee changes would be approved by the Community Services Director. The Community Serivces Department, at the direction of the City Council, sets fees for activities so that the Department can be as sel f-supporting as possible. Fees and charges are reviewed on a regular basis and adjusted to reflect changing program costs. The Community Services Department's goal is to provide high quality and reasonably priced activities for all citizens of Tustin. The popularity of the adult softball program is demonstrated by a waiting list of 6 to 12 teams each season. The adult softball program in the City of Tustin has enjoyed a tremendous ri~e in popularity during the past five years. The number of softball leagues and teams participating in the program has increased each year. Future plans call for the development of afternoon and twilight games to accommodate additional teams at lower league fees. In this manner, industrial leagues can be established so that employees, working in Tustin can enjoy softball games immediately after work. Afternoon and twilight games eliminate the need for night lighting, one of the major costs of the existing adult softball program and make lower fees possible. Fees for the adult softball program are determined by breaking down the costs of providing ~ program. These costs include umpires, maintenance, field L ADULT SOFTBALL LEAGUE FEES Page Two March 27, 1984 supervision, supplies, supervision, lighting and electricity, clerical support, and maintenance supplies. A copy of this cost breakdown is attached to the report for your information. The cost breakdown is then used to establish a recommended league fee. The most recent cost breakdown established a per game fee of $34.10, When multiplied by the number of games in a season, this would establish a league fee of approximately $341.00. The next step taken is to compare the recowended league fee with those of other Orange County agencies offering adult softball programs. A league fee of $349.00 was set to eliminate the need for future increases for a period of at least 12 months. of A survey Orange County agencies offering adult softball places our league fee in the affordable range. A comparison of Orange County agencies offering adult sott~all programs was last conducted in September, 1983. This survey showed that four cities had higher league fees than were in effect in Tustin at the time of the survey. In addition, two other Orange County cities were within $20.00 of the Tustin league fee. After comparing prices with other agencies offering adult softball programs, it was felt that the $349.00 league fee was within an acceptable and reasonable range for the quality of program provided by the Department. The majority of adult, softball games in the City of Tustin are played at Columbus Tustin Park. This multi-diamond facility offers very high quality night lighting and is one of the few facilities which can be used for year-round play. The location of the park is extremely convenient for both residents of Tustin and surrounding communities. Supplies for the program are of the highest quality including Dudley balls, Bolco bases, and Hollywood bases. Infields are prepared and dragged prior to each evening's games. The quality of infield preparation is also extremely high when compared to other Orange County agencies. .Maintena~e responsibilities are shared by the City and School District at Columbus lustin ParK. Columbus Tustin Park is a joint facility, operated and maintained by the City of Tustin and Tustin Unified School District. The joint powers agreement outlines mai ntenance responsibilities for the two agenc les. The joint powers agreement assigns responsibility for turf maintenance and irrigation maintenance to the Tustin Unified School District. Specialized maintenance, restroom maintenance, tennis court maintenance, and infield preparation is the responsibility of the City of Tustin. Both the City and School District are aware that the turf at Columbus Tustin park needs to be rennovated. The extremely heavy use at the facility has caused bare spots to appear in heavily-used outfield areas. In addition, the athletic fields are plagued by an extremely heavy gopher population. School District crews have been attempting to add additional material to outfield areas to both fill gopher holes and to rejuvenate worn turf areas. The District's resources are also limited due to fiscal restraints. However, regular maintenance of the athletic ADULT SOFTBALL LEAGUE FEES Page Three March 27, 1984 facilities have been conducted both by the City and the School District. Gopher control crews are regularly dispatched to the Columbus Tustin facility. Short of shutting down the facility for an eight to twelve week period, it is doubtful if gopher eradication and turf rejuvenation can be achieved by District and City crews. The best that can be hoped for with current resources is to control and limit the damage done by pests. School Otstrtct and Ctty personnel plan regular maintenance, pest control, and ~. Current plans call "for turf maintenance to be conducted on a ular basis , reg throughout the year. In addition during the next two weeks sod will be placed over bare areas in an attempt to'cover worn areas in outfield locations. Gopher control crews will continue to trap and poison gophers at the Columbus Tustin site. Until neighboring agricultural uses are eliminated, it is doubtful if the gopher population at Columbus Tustin can be successfully controlled. Crews are limited in the techniques they can use because of education'and health codes. Extra attention and effort will be made to fill holes made by gophers on athletic fields by both District and City staff. Recent meetings with School District maintenance staff have been encouraging. School District crews will be fertilizing, thatching, aerating, seeding, and sodding the field this month. Regular ~eetings will be held in the future to make sure communication is maintained and that problems are solved as they come up. ~st to Individuals for sof~all is conslst~nt~ otJ~er activities offered by the Community ~rvices Depar~anent. Staff feels that a league fee of $349.00 is a reasonable fee for the quality softball program provided to participants. The per game cost for an individual softball player to participate in the City of Tustin adult softball program with a league fee of $349.00 per season is only $2.33 per player. When a comparison of individual participant costs are made, the $2.33 per player cost for adult softball participants is indeed very reasonable. Several examples follow: Bowling, $2.50 per person per class; Tennis lessons, $2.75 per person per lesson; Aerobic Dancing, $2.75 per person per class; Adult Jazz Dance, $3.38 per person per class; Jazzercise ranges from $2.25 per person bo $2.62 per person per class; Photography, $6.66 per person per class; and finally Cooking, $9.00 per person per class. When an individual participant cost comparison is made, adult softball is indeed an affordable recreation activity for all individuals. When you consider that anyone may play adult softball for less than half of what it costs to attend a movie at a local theatre, it is ve~ reasonable indeed. Proof of the affordability of the adult softball program in the City of Tustin is demonstrated by the tremendous increase of the popularity of the program. Each year the number of teams participating in the City of Tustin program has ADULT SOFTBALL LEAGUE FEES Page Four March 27, 1984 increased. In addition, waiting lists for each sea~on's leagues continue to occur in spite of the creation of additional leagues. Staff feels that pricing for the adult softball program, when the demand for the activity, comparable agency pricing, and individual participant costs are considered, is indeed reasonable on all three counts. JK:sk Attachments ADULT SOFTBALL COST BREAKDOg# Data is based on costs for a single team for a single game. Budget figures are for 1983/84 Fiscal Year. 1,200 games of softball are played annually. There are six teams per league in most cases. 10 games are played in each season. Umpi re Fi el d Mai ntenanc e Field Supervision Suppl i es Lamp Replacement Lights and Electricity Clerical Services Program Supervisor and Coordinator/League Director $ 7.00 1.50 1.66 6.67 .50 2.00 1.75 13.02 COST PER TEAM PER GAME TOTAL: $34.10 Costs do not include costs of administration, Public Works Department and School Oistrtct m---Tntenance, restroom cleaning, trash pick-up, or water service. ADULT SOFTBALL COST BREAKDOW# DETAIL Umpi res: One per game ~ $14 divided by 2 teams = Mai ntenanc e: Annual Field Maintenance Budget $3,600 divided by 1,200 games divided by 2 teams = Field Supervision: Annual Field Supervision Budget $4,000 divided by 1,200 games divided by 2 teams = Supplies: Annual Softball Softball Supplies Budget $16,000 divided by 1,200 games divided by 2 teams Full Time Program Supervisor and League Director: 1/2 Recreation Supervisor g $30,840/year = $15,420 2/3 Recreation Coordinator ~ $23,732/year = $15,821 Total Program Salaries = $31,241 divided by 1,200 games divided by 2 teams: Lamp Replace ~ $6.00 divided by 12 teams = Lights and Electricity @ $24/night divided by i2 teams Clerical Services at 5% of League Fee of $349.00 $ 7.00 $ 1.50 $ 1.66 $ 6.67 $13.02 $ .50 $ 2.00 $ 1.75 INDIVIDUAL PARTICIPANT COST COI~ARISON Softball: Based on 15 players per team and a ten game season ~ $349.00/league fee: Bowl i ng: $2.50 each class, each student = Tennis Lessons: $22 Resident fee for 8 class meetings: Aerobic Dancing: $66 Resident fee for 24 class meetings: Adult Jazz Dance Class: $13.50 Resident fee for 4 class meetings = Jazzercise: $54 Resident fee; $63 Non-Resident fee for 24 classes = Photography: $40 Resident fee for 6 class meetings = Cooking Class: Based on 6 class meetings @ $39 Resident fee + $15 material fee: $2.33 per player per game $2.50 per class $2.75 per person per lesson $2.75 per person per class $3.38 per person per class $2.25-2.62 per person per class $6.66 per person per class $9.00 per person per class _~_t [CTED ORANGE COUNTY /~-_EM~IES OFFERII~ ADULT SOFTBALL LEAGUES AGENC[ES LEAGUE FEE # OF GAMES PER GAME COST Laguna Beach $432.00 10-16 $43.20-$27.00 Saddleback Valley $350.00 15 $23.33 San Juan Capistrano $360.00 10 $36.00 Seal Beach $343.00 12-14 $28.58-$24.50 Tusttn $349.00 10 $34.90 Santa Ana $271.00 10 $27.10 Irvine $275.00 10 $27.50 Anaheim $226.00 10 $22.60 Orange $275.00 10 $27.50 Costa Mesa $312.50 11 $28.40 Fountain Valley $316.00 11 $28.72 1979 1979 1979 1979 1980 1980 1980 1980 1981 1981 1981 1981 1982 1982 1982 1982 1983 1983 1983 1983 1984 1984 Winter Spr i ng Summer Fal 1 Wi nter Spring Summer Fal 1 Wi nter Spr i ng Summer Fal 1 Wi nter Spr ing Summer Fal 1 Wi nter Spring Summer Fal 1 Wi nter Spr ing SOFTBALL PRICING HISTORY $210 $230 $230* NOTE: Night lighting fully operational. $230 $230 $230 $240 $240 $240 $240 $240 $255 $255 $270 $270 $307 $307 -~, $307 $330 $330 $330 $349* No price increase for 12 months.