HomeMy WebLinkAboutC.C. RES 03-096RESOLUTION NO. 03-96
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS AND
PAPERS IN THE POSSESSION OF THE TUSTIN POLICE
DEPARTMENT THAT ARE NO LONGER REQUIRED FOR
TUSTIN POLICE DEPARTMENT BUSINESS PURSUANT
TO GOVERNMENT CODE SECTION 34090 AND THE
CITY OF TUSTIN'S RECORDS RETENTION SCHEDULE
WHEREAS, Government Code Section 34090 authorizes the head of a city
department to destroy any city record, document, instrument, book or paper, under his
or her charge, without making a copy thereof, with the approval of the legislative body
by resolution and the written consent of the City Attorney, provided that said records are
not included within certain specified categories; and
WHEREAS, the City of Tustin Records Retention Schedule adopted by the City
Council by Resolution No. 01-91 on September 17, 2001, authorizes the destruction of
any city record, document, instrument, book, or paper, without making a copy thereof,
with the approval of the legislative body by resolution and the written consent of the City
Attorney provided that said records are not included within certain specified categories;
and
WHEREAS, the Chief of Police of the City of Tustin has requested authority to
destroy certain Tustin Police Department records, documents, instruments, books, or
papers as listed below, which are not included with said specified categories of
Government Code Section 34090 and the City of Tustin Records Retention Schedule;
and
WHEREAS, the described records, documents, instruments, books, or papers
listed below were prepared on a date at least two years prior to the date of this
resolution; and
WHEREAS, the described records, documents, instruments, books, or papers
listed below are occupying space needed by the Tustin Police Department; and
WHEREAS, the Chief of Police of the City of Tustin has determined that none of
the records, documents, instruments, books, or papers listed below have sufficient
value to justify retention; and
WHEREAS, the City Attorney hereby gives written consent to the destruction of
the records, documents, instruments, books, or papers listed below.
NOW, THEREFORE, be it resolved that the City Council of the City of Tustin,
California, hereby approves the immediate destruction of the records, documents,
instruments, books, or papers listed below which, as of this date, have been retained for
a minimum of two (2) years:
Department Crime Report files dated prior to January 1, 2001, with the
exception of reports involving cases which have no statute of limitation as
outlined under California Penal Code Section 799.
Department microfiche reports and duplicates dated prior to January 1,
1993.
Communications call cards dated prior to August 1, 2001, that do not
relate to matters with assigned case numbers or involve cases which have
no statute of limitations as outlined under California Penal Code Section
799.
Officer activity records dated prior to August 1, 2000, and logs dated prior
to January 1, 2001.
5. Supervisor records and logs dated prior to January 1, 2001.
6. Any and all citations issued prior to January 1, 2000.
Miscellaneous administrative correspondence dated prior to August 1,
2000.
Administrative Investigations involving ex-employees dated prior to August
1, 2000.
Administrative Investigations involving current employees and dated prior
to January 1, 1998.
10.
Note sheets utilized to prepare payroll records dated prior to January 1,
2001.
BE IT FURTHER RESOLVED, that the proper official of the City of Tustin having
custody of the above described records, documents, instruments, books, or papers, is
hereby authorized to destroy said records, documents, instruments, books, or papers, in
a lawful manner, as scheduled; and
BE IT FURTHER RESOLVED, that upon destruction of the aforementioned and
described records, documents, instruments, books, or papers, a certificate of
destruction shall be executed as to the documents destroyed and the original thereof
filed in the office of the City Clerk together with a copy of this resolution.
ADOPTED this 2nd day of September, 2003.
~WORLEY
Mayor
PA~IELA STO)KE~'
City Clerk
APPROVED:
LOIS E. JEFFREY,
City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE )
CITY OF TUSTIN )
SS
RESOLUTION NO. 03-96
I, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council of
the City of Tustin is five; that the above and foregoing Resolution No. 03-96 was duly
passed and adopted at a regular meeting of the Tustin City Council, held on the 2nd day of
September, 2003, by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Worle¥, Kawashima, Bone, Davert, Thomas (5)
None (0)
None (0)
None (0)
PAMELA STOKER
CITY CLERK