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Home My WebLink AboutCC 3 UNIFORM CONTRACT 06-07-82DATE: TO: TN RU: FROM: SUBJECT: MAY 19, 1982 CONSENT CALENDAR NO. 3 Inter-Corn BILL HUSTON, CITY MANAGER BOB LEDENDECKER, DIRECTOR OF PUBLIC WOR~CI~TY ENGINEER MONDA BUCKLEY, ADMINISTRATIVE ASSISTANT4'~v~ t 11¥ 21 1982 UNIFORM CONTRACT RECOMMENDATION: Have Council sign and implement attached contract for uniform service and laundry. BACKGROUND: Bids for uniform service and laundry were received, Valley Industrial Services being low bidder. A staff report, with the bid analysis, was submitted to Council on February 2, 1982. Council awarded the bid to Valley Industrial Services with a 3-0 vote at the regular meeting of February 16, 1982. The effective date for service implementation was April 29, 1982. This contract is the official document for a previous Council action. CKL ~.~/ ~ ADMINISTRATIVE ASSIST~T db AGREEMENT FOR UNIFORM RENTAL AND LAUNDRY SERVICE THIS AGREEMENT made this 29th day of April , 1982 by and between the City of Tustin, a municipal corporation ("City") and Valley Industrial Services ("Contractor"). 1. PURPOSE OF AGREEMENT The purpose of this Agreement is to state the terms and conditions upon which uniforms will be furnished to City and laundered by Contractor for use by City's employees. 2. SERVICES TO BE PERFORMED Contractor agrees to perform the following services for City: a. Generally, Contractor will furnish uniforms for approximately thirty-nine (39) City employees amounting to approximately one hundred ninety-five (195) changes of uniforms per week, for the period commencing April 29, 1982 and continuing through April 29, 1985. Contractor shall be required to furnish new uniforms, make alterations, launder, repair, pick up and deliver the required uniforms at various sites within the City of Tustin. b. Specifically, Contractor shall furnish and main- tain an inventory of eleven (11) uniforms per employee in order to provide five (5) changes per employee, per week and shall provide for orderly and timely delivery for the required uniform changes per week. This inventory of uniforms shall be made maintained by Contractor during the life of the Agreement. c. Contractor shall measure each City employee of the work force of the City of Tustin as it is now and shall hereafter be constituted during the term of the Agreement, and shall be responsible for supplying and maintaining properly fitting uniforms for each .employee. d. Contractor shall be responsible for maintaining the uniforms in good condition and repair. The garment life shall be figured on a normal wear basis of eighteen (18) months. New replacement uniforms shall be provided so that a first-class presentable appearance will be maintained. e. Contractor shall deliver clean uniforms once each week to such sites within the City of Tustin as the Director of Public Works shall direct. Soiled uniforms shall be picked up by Contractor at the same times and places and shall be returned to Contractor's place of business. -1- f. Contractor shall launder all uniforms in Contractor's own plants in accordance with all applicable standards of all county and state public health agencies. g. Uniform color combinations shall be selected by the City at the commencement of the term of this Agreement. h. Ail uniforms shall remain the property of Contractor. i. Contractor shall install name tags and identifying patches as required by City. Name tags will be furnished and attached by Contractor without charge. Identification patches will be furnished by City and shall be affixed by Contractor without extra charge. j. Contractor shall send a monthly statement to City each month at the address hereinafter provided for notices, which shall be accompanied by an itemization together with a control sheet itemizing the services furnished together with copies of signed delivery receipts showing the employee names and the number of uniforms furnished to each employee. 3. OBLIGATIONS OF CITY City agrees to do the following: a. City shall pay to Contractor for the uniforms and services to be provided by Contractor, the amounts set forth in Exhibit A attached hereto and incorporated herein by this reference. Weekly charges shall be upon the number of employees receiving service during the week times the unit cost per change as set forth on Exhibit A. The weekly charge shall be the total compensation for the supplying of uniforms, laundry, pick-up and delivery, affixing in place of name tags and identifying patches, as required. employees. b. No preparation charge shall be imposed for new City shall be responsible for returning all uniforms to Contractor for any employee whose employment is terminated. c. City shall pay to Contractor the cost of each shirt or pair of trousers lost by City and/or its employees with the replacement charge to be prorated on a eighteen (18) month life expectancy per shirt and/or pair of trousers. d. City will be responsible for damage to uniforms in excess of normal wear and tear. City shall pay to Contractor a reasonable amount for necessary repairs to such damaged uniforms in excess of the repairs necessitated by normal wear and tear, however such charges shall not in any case exceed -2- the depreciated cost of the uniform based on an eighteen (18) month life expectancy. 4. TERM The term of this agreement shall be for the period commencing April 29, 1982 and ending April 29, 1985 provided, however, that City may cancel this agreement upon thirty (30) days written notice to Contractor at any time after November 1, 1982. 5. SPECIFICATIONS a. General Ail uniforms shall be of good quality and suitable for the uses and wear intended. b. Trousers The uniform material of all trousers shall be sixty-five percent (65%) dacron polyester, thirty-five percent (35%) cotton twill, seven (7) ounces per square yard, crease- resistant fabric, vat-dyed for maximum color retention, sanforized with a maximum one percent (1%) shrinkage. They shall be a single needle open seamed construction, zipper fly, stop button through left hip pocket, no button on right hip pocket, 5/8" wide belt loop, double stiched without cuff. Levi cut shall be supplied over regular style except where not available in size. c. Shirts Shirt material shall be sixty-five percent (65%) dacron polyester, thirty five percent (35%) combed cotton, 4.77 ounces per square yard, crease-resistant fabric, vat-dyed, sanforized with maximum of one percent (1%) shrinkage. They shall have sport shirt styling, six button front, convertible collar, button through breast pocket, long or short sleeves as selected by employee. Long sleeve shirt shall have lined cuffs, all shirts to have long tails. 6. COMPLIANCE WITH APPLICABLE STATUTES, ORDINANCES AND REGULATIONS Contractor shall comply with all applicable federal, state, county and City statutes, ordinances and regulations. 7. INSURANCE Contractor shall carry worker's compensation, public liability and property damage insurance with not less than reasonable minimum limits. 8. GOVERNING LAW - ENTIRETY OF AGREEMENT This Agreement shall be governed by the laws of the State of California and constitutes the entire agreement -3- between the parties regarding its subject matter and there have been no representations, warranties, agreements or understandings not set forth herein. Any amendment, modification, change or revision of this Agreement shall be effective only if in writing and signed by both the parties. If any provision in this Contract is held by a Court to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect. 9. NOTICES Notices to be given under this Agreement and a place for sending bills and statements shall be as follows: TO CITY: Public Works Director City of Tustin City Hall 300 Centennial Way Tustin, CA 92680 TO CONTRACTOR: Valley Industrial Services Attention: Daniel S. Long 1260 N. Jefferson Street Anaheim, CA 92807 Executed at Tustin, California on the day and year first above written. CITY OF TUSTIN, A MUNICIPAL CORPORATION By: APPROVED AS TO FORM: By: JAMES G. ROURKE CITY ATTORNEY -4- EXHIBIT "A" CHARGES: Cost per shirts, per week, per change Cost per trousers, per week, per change Cost of new replacements for articles lost, stolen or damaged in excess of normal wear and tear (subject to pro-ration over an 18 month life expectancy): Shirts Trousers $6.25 $9.50 JGR:cas:D:4/23/82:D