HomeMy WebLinkAboutP.C. MEETING DAYS 07-19-82:)ATE:
TO:
FROH:
SUBJECT:
July 15, 1982
Inter-Corn
Bill Huston, City Manager
Mike Brotemarkle, Community Development Director
Draft Planning Commission Ordinance: Meeting Days
The proposed ordinance suggests first and third Mondays for meetings.
After staff discussion, we believe another day would be better. We looked
at an option of second and fourth Mondays and found this little better.
National holidays could affect one out of four meetings if held on
alternating Mondays. We surveyed meeting dates for '83 through '87 and
found holidays affecting the following number of meetings. First and third
Tuesdays and Wednesdays were also surveyed for comparison.
Meeting Affected by Holidays
lst/3rd 2nd/4th lst/3rd lst/3rd
Year Monday Monday Tuesday Wednesday
'83 3 1 0 0
'84 3 3 1 1
'85 3 2 1 0
'86 2 I 1 1
'87 2 l 0 i
We do believe that meetings should be held the same week; however, the
Council meeting should follow the Commission meeting as it does now if
undue delays on tentative maps, negative declarations, etc. are to be
avoided. This also allows for simultaneous advertisements in the Tustin
News. It might be judicious to suggest a change in Commission meeting day
to Tuesday with the Council meeting the next day on Wednesday. This would
reduce the number of meeting dates affected by holidays, allows for
simultaneous legal advertising {Tustin News's deadline dates are a week
apart), and reduce the time span between Commission recommendation and
Council action on items subject to such procedure.
Bill Huston
July 15, 1982
Page 2
With the advent of a new commission, we believe that evening meetings would
be best for both Commission and Council to reduce the required time off
work. This will have a minor i~act on staff co~ or overtime, but it
. would appear in the interests of the Council/Commission membership.
Meeting Dates
Council: lst/3rd Wednesdays
Commission: lst/3rd Tuesdays
Books Out:
Legal Notice in Paper:
Tustin News Deadline:
Application Deadline:
Wednesday, one week before meetings
Thursday, 13 & 14 days before meetings
respectively
Friday, 19 & 20 days before meetings
Friday, 26 & 27 days before meetings
MWB:jh
7-15-82