HomeMy WebLinkAboutNB 2 ADD'L DISK STOR. 08-16-82DATE:
August 10, 1982
NEW BUSINESS
No. 2
8-16-82
Inter -(:om
TO:
FROM:
SUBJECT:
Bill HUS~lCity Manager
Ron Naul~
Purchase of Additional Disk Storage Capacity
RECOMMENDATION
Maintain the integrity of the City's existing Hewlett Packard Series 33 computer
by declaring H.P. as sole source for the acquistion of one Hewlett Packard 404
megabyte disk drive and authorize the Finance Director to negotiate the lowest
possible cost not to exceed the $28,000 appropriated Revenue Sharing Funds.
BACKGROUND
As has been discussed in previous staff reports, the installation of the Police
computer systems and the Water utility billing system has used all available aisk
storage space presently provided by our single 120 megabyte disk drive. It has
always been the intention to increase disk storage capacity to facilitate the
computer's full potential.
In order to provide a reasonably competitive bidding environment I have
investigated the various alternatives to Hewlett Packard for this equipment.
There are two or three potential sources that claim compatibility with the Hewlett
Packard equipment, but no one will provide a guarantee to that fact. There is the
potential that additional hardware may be required to ensure the proper interface
between the dissimilar equipment.
A major concern I have is that of maintenance. It would be necessary to enter
into a separate maintenance agreement for the new disk drive through a different
vendor than Hewlett Packard. My experience with this type of situation is that
when problems occur one manufacturer's maintenance personnel tend to blame the
other manufacturer's equipment for the cause of the problem. This leads to
excessively long periods of down time which will cause additional problems for
both Police and Finance.
For these reasons I recommend maintaining system integrity through the purchase of
the disk drive from Hewlett Packard as a sole source vendor.
DISCUSSION
Significant savings can be realized by purchasing Hewlett Packard hardware through
PADS, thereby taking advantage of PADS' OEM Agreements. It is anticipated that
this savings may be as high as 10%, not including tax and shipping. PADS has
ordered two drives for other clients, one of which is scheduled for delivery, but
the purchasing agency has canceled the order. I have talked with both Hewlett
Packard and the original buyer and both would be willing to assign the hardware to
Bill Huston
Purchase of Additional Disk Storage Capacity
August 10, 1982
page 2.
Tustin and ship the equipment to us upon receipt of a change order from PADS.
we can authorize this transaction we can reduce the normal delivery time by
fourteen weeks.
If
At this time I anticipate the cost of the new disk drive to be $26,700 including
tax and shipping. I am optimistic that during the next twelve months I tan effect
a sale/trade that will net the total cost of the new drive to approximately
$17,000. This is significantly better than we could realize through the standard
Hewlett Packard trade-in policy.
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