Loading...
HomeMy WebLinkAboutCC 3 CITY FACILITY PROJ 8-15-83CONSENT CALENDAR DATE: July 28, 1983 Inter Corn TO: FROM: SUBJECT: Bill Huston, City Manager Jeff Kolin, Recreation Superintendent CITY FACILITY POLICY RECOMMENDATIONS: 1. Institute a Park Reservation Fee to offset processing costs for permits and reservations. 2. Institute an Outdoor Sound Amplification Permit Fee to offset processing costs for permits. 3. Institute an Alcoholic Beverage Permit Fee for outdoor areas and require clean up deposits. Require that groups and individuals serving alcohol provide the City with a Certificate of Insurance for $500,000 CSL or purchase an OCCRMA Liability Policy through the City. FISCAL IMPACTS: Reservation fees, sound amplification, and alcoholic beverage permit fees will generate additional revenues to offset processing costs. Insurance requirements will have no direct fiscal impact but will provide increased liability coverage to the City. BACKGROUND: The City currently operates seven parks, two parkettes, the Clifton C. Miller Community Center, a leased school classroom facility, two conference rooms, and its Council Chambers. Individuals and groups desiring to reserve one of these facilities may do so through the Community Services Department. Wedding receptions, banquets, meetings, fundraisers, picnics, softball games, and soccer are just a few of the activities accommodated at these City facilities. The Community Services Department developed a schedule of rental fees for City facilities and with City Council approval, implemented a facility reservation and rental s~tem. Interest in and awareness of the availability of City facilities by the general public has increased. The demand for reservations at City parks has also increased greatly, with numerous requests for company picnics and family gatherings. CITY FACILITY POLICY Page Two July 28, 1983 The increasing popularity and awareness of local parks has created a growing drain on staff time to process and investigate applications for events on City-owned parks. The Community Services Department processes the original application and then routes it to concerned departments (Police, Fire, Maintenance, et cetera). Staff time is required to process, coordinate, and follow up each permit application. No fee is currently charged for park reservations, sound amplification, or alcoholic beverage permits. Requests for the use of sound amplification on City parks are currently reviewed and approved by the Chief of Police, Director of Cor~munity and Administrative Services, and the City Manager. Staff time is again required to process and investigate these requests. There is.no fee charged for sound amplification permits by the City at this time. The City currently permits the consumption and sale of alcoholic beverages in the Clifton C. Miller Community Center and in City parks under special circumstances. Fees for alcoholic beverage permits are currently charged to users of the Clifton C. Miller Community Center-but are not charged to users of public parks. Permits for alcoholic beverages in public parks are reviewed and approved by the Chief of Police'and City Manager, as well as the Director of Community and Administrative Services. Users of City facilities are not required to furnish liability coverage for their activities at the present time. The Orange County Cities Risk Management Agency offers a program of low cost liability insurance which provides $500,000 CSL of coverage to both the City and the facility user. This program includes coverage for host alcoholic beverage liability, our largest source of exposure at this time. The program is not difficult to administer and will benefit both facility users and the City. SUMMARY: The recommendations listed above will be incorporated into the Community Service Department's rental and reservation system. Coordination of the system would remain the responsibility of the Community Services Department. Large groups and special events of over 500 people would apply to the License and Permit Board for their permits. The recommendations will be implemented with a series CITY FACILITY POLICY Page Three July 28, 1983 of procedural changes to streamline the permit process and lead to the eventual development of a master calendar system. Recreation Superintendent JK:sk Attachments: 1. Proposed Fees 2. Description of OCCRMA Liability Coverage 3. OCCRMA Insurance Categories and Rates 4. City Facility Policy, Operational Guidelines, and Applications At :hment 1. PROPOSED FEE SCHEDULE PARK OR PICNIC AREA RESERVATION FEE REFUNDABLE DEPOSIT REQUIRED WITH ALCOHOL OUTOOOR AREA ALCOHOLIC BEVERAGE FEE OUTOOOR SOUND AMPLIFICATION PERMIT FEE Res. Non- Profit $10/day $100 $25/day $20/day Res Private $10/day $150 $25/day $20/day Non- Res. Non- Profit $15/day $150 $30/day $25/day Non- Res. Private $15/day $200 $50/day $25/day Commercial Quote $200 Quote Quote At ;hment 2. ORANGE .COUNTY CITIES RISK MANAGEMENT AGENCY DESCRIPTION OF COVERAGE INSURANCE COMPANY: COVERAGE:" LIMIT OF LIABILITY: DEDUCTIBLE: Compass Insurance Company A. Premises liability while special event in progress and includes: - Owners-Contractors Protective - Products-Completed Operations B. OPTION AVAILABLE TO PURCHASE "BROADENING ENDORSEMENT" TO INCLUDE: Advertising Liability Broad Form Property Damage Blanket Contractual Host Liquor Personal Injury Fire Legal of $25,000 $500,000 Combined Single Limit of Liability for both bodily injury and property damage $100 per claim A~ :hment 3. EXANPLES OF EXPOSURE BY CATEGORY CLASS I: LOW HAZARD Seminars Meetings Social Gatherings Musicals Theatrical Performances CLASS II: MODERATE HAZARD Sporting Events in buildings (N.).C.) Concerts other than rock Dances Horse Shows RATING GUIDE CLASS III: HIGH HAZARD Rock Concerts Political Rallies Rodeos Circuses Carnivals PREMIUMS: PER PERFORMANCE/PER DAY/PER EVENT CLASS HAZARD A1 TENDANCE I LOW II MEDIUM III HIGH 100 or under 12' 101-999 24 ~q]~?2~Fg9 35 2500 or more 60 1000 or under 32 1001-2499 62 2500 or more 93 COVERAGE "A" $500,000 CSL PREMIUMS COVERAGE $500,000 CSL PREMIUMS INCLUDING BROADENING ENDORSEMENT 15 40 75 110 1000 or under * SUBMIT * SUBMIT 1001-2499 * SUBMIT * SUBMIT 2500 or more * SUBMIT * SUBMIT * Must be approved and rated by insurance Company prior to event. At :hment 4. CITY OF TUSTIN CO)~4UNITY SERVICES DEPAF. T~ENT PUBLIC FA~ILITIES RESERVATION AND FEE POLICY We are happy that you have scheduled the use of one of our facilities. A member of our staff will be on the premises to admit you AT THE TIME YOU SPECIFIED. Since that person is working on a schedule, you will have to arrive at the time stated in your contract. Athletic and park areas are accessible during daylight hours and do not require staff to admit you. We ask that you take a few moments and read the following information in order to understand what will be expected of you and/or your organization as well as what you can expect of us. If you have any questions, please call the Community Services office at 544-8890, extension 220. A. GENERAL RULES Facility-use agreements are issued in accordance with approved Coun- cil policy. Reservation applications must be signed and returned along with required deposits before consideration of use approval. Facility-use applications and subsequent deposits must be handled in person; we are unable to reserve a date for you by~ephone. SUB- MISSION OF RESERVATION REQUEST DOES NOT CONSTITUTE APPROVAL. 1. . All applications for reservations must be on official forms provided by the Community Services Department. 2. All groups are responsible for notifying the Community Services Office of any change in their use of a facility, especially cancelled dates. Cancellation fees are noted on the fee schedule. 3. Permits will only be issued to persons 21 years and older. The person signing the application must be present at the event. I.D. may be required to determine either age or residency. 4. A chaperone may be required for every fifteen (15) youth under age 18 at a dance or social function. Chaperones must be 21 years and older. A list of chaperones may be requested. 5. A clean-up deposit will be requi~ed from all groups prior to building use. The facility must be cleaned up and returned to reasonable condition. If the group fails to do so, the actual cost will be deducted from the clean-up deposit. In order to qualify for a full refund of all your deposits, please wipe up the sinks, put away tables and chairs, trash, and restore the facility to the condition in which it was found. Everything must be accomplished prior to closing time as stated on the ap- plication. 6. Any person or group causing property or equipment damage will be required to pay for same (based on current cost of repair or replacement). Until pa~q~ent is received, the City shall have the right to cancel the group's current contract and reject fu- ture applications. 7. NO NAILS, STAPLES, ET CETERA WILL BE PERMITTED ON THE WALLS, CEILING, CARPETS, OR WINDOWS OF ANY FACILITY. All dec~ materials must be flame retardant, as required by law. e 11. 12,. 13. 14, 15. Groups requiring time to decorate or make other preparation must include time on original permit. Each group is responsible for setting up and putting away tables and chairs they utilize. All food stuffs must be removed from kitchen upon conclusion of event. Buildings and grounds must be vacated no later than 1:00 a.m. on Friday and Saturday evenings; usage Sunday through Thursday will be no later than 11:00 p.m. Facilities cannot be used prior to 8:00 a.m. Equipment (tables, chairs, etc.) may not be moved from facility to facility, only those items normally located at the requested facility may be used by the applicant. No storage space is available for rental groups' equipment. Alcoholic beverages are not'permitted in any building (City Code 6310) with the exception"~ir the Clifton C. Miller Community Center upon approval. See section on alcoholic use information below. The City of Tustin does not accept any legal responsibility for any act or incident arising from use of its property by any or- ganization or group. All fees are payable in full 30 days prior to use of the facil- ity for building rentals. Ball diamond fees are due in full a minimum of 3 days in advance of the first use. Buildings are not available for rental or use on City holidays or holiday eves (1/2 day holidays). B. CLASSIFICATIONS/PRIORITY OF USE Group #1. Group #2. Group #3. Group #4. Group #5. Group #6. All official Community Services Department or City of Tustin initiated and/or conducted activities. (City) Recreational, social or civic activities and/or groups promoted and sponsored by local non-profit organizations whose membership consists of at least 50% Tustin resi- dents. (Resident Non-Profit) Resident not oPen to the public. (Resident Private) Non-resident recreational, social, or civic activities and/or groups not qualifying under previous classifi- cations. (Non-resident Non-profit) Individual non-residents having activities not open to the public. (Non-resident Private) Commercial, business, and those activities and organiza- tions that are profit making. (Commercial) C. SPECIFICATIONS FOR GROUP #2 USERS 1. The organization must be registered as a non-profit corporation with the State of California, or if not registered with the State, must have a constitution or bylaws which clearly state that the objectives of the organization are of a non-profit, non-commercial nature. 2. The organization must be comprised of volunteers, 50% of which must be Tustin residents. 3. The organization must submit the following: - If incorporated, submit State incorporation papers and bylaws; if not incorporated, submit constitution and bylaws. A current financial statement. An additional financial statement will be required on October 1 of each year. - A signed statement verifying item #2 above, along with a copy of a current roster. 4. Membership and meetings must be open to the public. D. SPECIFICATIONS FOR GROUP #4 USERS Group #4 users must meet all criteria for group #2 users, with the exception of the residency requirement. E. FEES AND DEPOSITS Refer .to the current fee schedule. F. ADVANCED RESERVATIONS 1. Reservations of facilities and payment of fees, when applicable, must be made at least one week (5 working days) in advance of the desired date to allow for processing time. All applications for reservations of facilities shall be made on official forms provided by the Tustin Community Services Department. 2. Use of the facilities shall be subject to control by the City of Tustin Community Services Department. Reservations during the week (Monday through Thursday) may be made up to ninety days in advance of the activity for resident groups or persons and sixty days in advance of the activity for non-residents. On weekends (Friday, Saturday, and Sunday), reservations may be made up to two hundred and seventy days in advance for residents and one hundred and fifty days in advance for non-residents. 3. Reservations shall not imply or constitute propriety rights or benefits for any group, organizations, or persons. Therefore any continuous group application for meetings or activities in City buildings shall be limited to four meetings per applica- tion, no matter into what advance reservation category the group falls. 4. Continuously-scheduled activities and events~conducted by organ- izations or individuals in priority groups 4, 5, and 6 may be pre-empted by any other higher priority group with a minimum of two month's notification. (This clause applies only to contin- uous requests, not one-time events.) The pre-empting group must have paid all fees and deposits prior to the notification. In the event that the pre-empting group cancels their activity, all fees and deposits paid are non-refundable. 5. Athletic field dates may be reserved for a maximum of two days at a time. Recognized tournament organizations may submit requests for a maximum of one weekend per month in December for the following calendar year. Non-profit youth sports organizations shall coordinate their facility requests through the Tustin Area Sports Council. G. USE OF ALCOHOL Application: Application to serve alcohol shall be made to the Community Services o~fice, in writing, signed by the applicant if an individual, or by a duly authorized agent thereof, if a club, organization, or corporation, and shall contain the following state- ments and information: 1. The name and address of the applicant in the case of an individ- ual; in the case of a club, organization, or corporation, the names and addresses of the officers and directors of the club, organization or corporation; 2. The date and hours of the occupancy; 3. The type of function planned for said hours and date; 4. The number of persons expected to attend such function. Said application must be made at the time the rental application is made. Restriction on application: Use of alcohol shall be approved for persons who are of good character and reputation in the community in which they reside. Security may be required at events where alcoholic beverages will be served. These services will be provided at the expense of the facility applicant. Fees for security will be pa~ble to the Community Services Department prior to the function. (See "Security' below.) Prohibited actiVities: The following activities are hereby prohib-. ited in connection wi th the serving or selling of any alcoholic beverages: 1. No alcohol or alcoholic beverages shall be served to minors. 2. All minors must be accompanied by a parent, adult, relative, or legal guardian. 3. No leftover food or beverages shall be allowed to remain on the premises. Requirements: The following requirement shall be met and shall be the responsibility of each person requesting use of alcohol. A cleaning and damage deposit in an amount determined by the Director of Community and Administrative Services shall be deposited by the City. H. SALE OF ALCOHOL Proof of an alcoholic beverage control (ABC) license shall be provided if ~cohol is to be sold during the scheduled activity. ALCOHOLIC BEVERAGE CONTROL LICENSE Obtained at 28 Civic Center Plaza, Santa Ana (4th and Flower) (714) 558-4101 MUST BE FILED BY PATRON BEFORE RESERVATION CAN BE FINALIZED IN CONNECTION WITH USE OF FACILITY. 2. ABC Permit must be in the possession of the applicant throughout the activity. SECURITY 1.. As determined desirable by the City of Tustin, off-duty Tustin Police officers may be required for security purposes. Said Police officers shall then be under the complete direction and control of the Tustin Police Department. Such users will make arrangements through the Community Services Department. 2. The use of any building will NOT be granted to any organization which is deemed detrimental to the public welfare by the Tustin Police Department. Use agreements will be continued only with organizations or persons who demonstrate responsibility. J. INSURANCE REQUIREMENTS All groups with reservations involving alcoholic beverages are required to provide the City with a Certificate of Insurance naming the City of Tustin as an additional insured. Policy limit is a minimum of $500,000. combined single limits. The City of Tustin offers liability insurance as an option to providing a Certificate of Insurance. See the attached schedule for policy costs. Athletic facility users are also required to furnish the City with a Certificate of Insurance naming the City of Tustin as a coinsured. The City of Tustin will provide quotes for liability insurance to athletic groups on an individual basis upon requst. K. SPECIAL PERMITS AND ADDITIONAL FEES Large groups (over 500), sound amplification and alcoholic beverage permits require special permits and additional fees. Plot plans/maps must accompany applications for sound amplification and uses involving tents, booths, bleachers, special equipment, or large groups of people. Refer to current fee schedule. FACILITY FEE SCHEDULE Res. Res Non- Non- Non- Private Res. Res. Profit Non- Private Profit (Grp 2) (Grp 3) (Grp 4) (Grp 5) cLIFTON C. MILLER C0~iMUNITY CENTER Rental Fee Per Hour 15 * Alcohol Use Fee 25 Mic 5 Refundable Deposit 50 (no alcohol) Refundable Deposit 100 (with alcohol) COUNCIL CHAI~ERS Rental Fee Per Hour 5 * Mic 5 Refundable Deposit 50 (no alcohol) POLICE SECURITY Per Hour Per Man (x 2 22 men for first 150 people; i additional man for every addi- tional 75 people) PARK OR PICNIC AREA $10/day Refundable Deposit $100 (with alcohol) BALL DIAMOND MULTIPURPOSE FIELD RESERVATION FENNIS COURT RESERVATION GYMNASIUM AND/OR SWIPING POOL OUTDOOR AREA ALCOHOLIC BEVERAGE CHARGE OUll)OOR SOUND CHARGE ADVANCED RESERVATION TIME Commerci al (Grp 6) 40 30 50 75 30 25 50 50 10 5 10 10 100 100 150 150 150 150 200 200 20 15 * 30 35 10 5- 10 10 100 100 150 150 22 22 22 22 $10/day $15/day '$15/day Quote $150 $150 $200 $200 $2/hour $2/hour $2/hour $2/hour $12/hour $8/hr/lights $8/hr/lights $8/hr/lights $8/hr/lights $20/hour/ (+ $10 call (+ $10 call (+ $10 call (+ $10 call lights (inc. out fee) out fee) out fee) out fee) bases, field prep, & City staff) $2/hr w/o $2/hr w/o lights lights $4/hr lights $4/hr lights (+ $10 call (+ $10 call out fee) out fee) $2/hr w/o $2/hr w/o Quote lights lights $4/hr lights $4/hr lights Quote (+ $10 call (+ $10 call out fee) out fee) $2/hr w/o $3/hr w/o $3/hr w/o $4/hr w/o Quote lights lights lights lights $4/hr lights $5/hr lights $6/hr lights $6/hr lights Quote Refer to Refer to Refer to Refer to Refer to TUSD TUSD TUSD TUSD TUSD $25/day $25/day $30/day $50/day Quote $20/day $20/day $25/day $25/day Mon-Th Mon-Th Mon-Th Mon-Th 90 days 90 days 60 days 60 days Fri-Sun Fri-Sun Fri-Sun Fri-Sun 270 days 270 days 150 days 150 days Quote Res: o~F6-~-T h / 90 dy Fr-Sun/270 dy Non-Res: ~60 d~v Fr-Sun/150 dy ~NFORIqATION REGARDING BUILDING RENTALS: * $20 per hour for each hour over 8, to cover additional overhead. Deposits are non-refundable if event is cancelled within 30 days prior to date. Cancellations prior to 30 days of the date will have a $25.00 service charge deducted. The Clifton C. Miller Community Center has 25 eight-foot rectangular tables and 270 chairs; seating capacity is 300. The Council Chambers has 108 affixed seats. FEES ARE PAYABLE IN FULL 30 DAYS PRIOR TO THE EVENT. INFORI4ATION REGARDING OTHER RENTALS: FIELD PREPARATION GAME BASKET PROJECTOR RENTAL P.A. SYSTEM RENTAL --q0NPANY PICNIC SERVICE LARGE GROUPS (OVER 500 PERSONS) $8 per hour $5/R 48-hr period; $7.50/NR 48-hr period; $25 refundable deposit $10 day/S150 deposit $10 day/S150 deposit Quote: Groups over 500 refer to Commercial Picnic Area. Quotes available upon request. MEMORANDUM OF INSURANCE FOR LEASEE NAME OF CITY OR COUNTY: LEASEE: EVENT: DATE: LOCATION: COVERAGES: A. B. PREMIUM: Premises Liability. Broad Form General Liability including Advertising Liability, Broad Form Property Damage, Blanket Contractual, Host Liquor, Personal Injury, Fire Legal of $25,000. This memorandum of insurance to serve as evidence of insurance as respects master policy on file with city/county. LIMIT OF LIABILITY: COMPANY: COMPANY AGENT: $500,000 Combined Single Limit $100.00 deductible each claim to be paid by leasee COMPASS INSURANCE COMPANY Hull & Company, Santa Aha AGENT: Robert F. Driver Company 1600 Dove Street, Suite 100 Newport Beach, CA 92660 (714) 955-0270 CITY OF TUSTIN Community Services Department 300 Centennial Way, Tustin, CA 92680 .(714) 544-8890, ext. 220 Event Number SPECIAL EVENT PERMIT APPLICATION Special Event ( Street Closure ( ) Park Sponsoring O~ganization: Address: Person in Charge of Event: Address: Promoters, Companies, or other Organizations involved: Rental ( ) City: Phone: City: Describe nature of involvement: Exact location of event (attach map or diagram): Date(s) to be held: Time of activities each day: Detailed description of event: Total Days: Estimated Attendance Describe Parking Arrangements: Donations or Admission Fees ( ) Yes ( ) No. If yes, explain in detail: Majority of Participants reside: ~ in the City of Tustin; ~ outside City Sound Amplifying Equipm~ . to be used: ( ) Yes ( Alcoholic Beverages to be served or sold: ( ) Yes Any commercial aspects (sales, rides, games, et cetera): If yes, explain: ) No ) Yes ( ) No. Describe all large vehicles or equipment that will be present: Describe in detail any security arrangements: Liability insurance: ( ) Yes company: ( ) No. If yes, list amount and insurance STATEMENT OF RESPONSIBILITY I am aware of the regulations governing the use of City of Tustin public outdoor areas, and do hereby agree to be responsible for compliance to such regulations by the organization or group I represent. SIGNATURE DATE CITY OF TUSTIN Community Services Department Event Number~ SPECIAL EVENTS INVESTIGATION SUMMARY Department SUMMARY OF PROBLEMS ANTICIPATED: ( ) NONE RECOMMENDED CONDITIONS FOR APPROVAL: ( ) NONE APPROVE ( ) DISAPPROVE x APPROVE ( ) DISAPPROVE x APPROVE ( ) DISAPPROVE x APPROVE ( ) DISAPPROVE x DATE DATE DATE DATE DEPARTMENT RECOMENDATION: ( ) APPROVE ( ) DISAPPROVE x DATE RETURN SPECIAL EVENTS INVESTIGATION SUMMARY PRIOR TO: CITY OF TUSTIN Community Services Department ALCOHOL USE PERMIT APPLICATION e 4. 5. 6. 7. Name of Organization/Group: Organization Representative: Title: Address: Phone (work): Date of Use: Hours: Facility: Type of Function: Number of persons expected to attend: Type of food/beverages to be served: 8. Is alcohol to be sold? Yes (home): City: to No. If yes, list permit number beloW: 9. Describe in detail any security arrangements: 10. Liability Insurance: ( ) Yes name bel ow: ( ) No. If yes, list amount and company I have received a copy of the City's policy regarding Alcohol Use Permits on Public Parks, and have reviewed same. SIGNATURE: DATE: CITY OF TUSTIN Community Services Department Event Number ALCOHOL USE PERMIT INVESTIGATION SUMMARY Department SUMMARY OF PROBLEMS ANTICIPATED: ( ) NONE RECOMMENDED CONDITIONS FOR APPROVAL: { ) NONE APPROVE ( ) DISAPPROVE x APPROVE ( ) DISAPPROVE x APPROVE ( ) DISAPPROVE x APPROVE ( ) DISAPPROVE x DATE DATE DATE DATE DEPARTMENT RECOMENDATION: ( ) APPROVE ( ) DISAPPROVE DATE RETURN INVESTIGATION SUMMARY PRIOR TO: Tustin Community Services Department 300 Centennial Way, Tustin 92680 (714) 544-8890, ext. 220 FACILIl~( ~LS£ APPLICATION ! FOR OFFICE USE ONLYII Letter Sent TYPE OF ACTIVITY (Please check): Weddin9 Reception ; Banquet ; Meeting ; Auction ; Fundraiser ; Dance ; Picnic ; Ball Game ; Other: FACILITY: C.C. Miller Community Center ; Council Chambers ; Park ; Other: Ballfield ; # of participants DATE(S) REQUESTED: HOURS: Set Up to __; Activity __ EQUIPMENT: Coffee Urn ; Mic ; Podium Other: DAY(S) OF WEEK: to ; Clean Up to ; # of Tables ; # of Chairs MAJORITY OF PARTICIPANTS RESIDE IN TUSTIN? IS ACTIVITY OPEN TO PUBLIC? Yes ; No USE OF PROCEEDS:" Yes ; No ADMISSION? Yes ; No Are you serving meals~ or refreshments ? _Will you be serving ~or selling ~alcohol beverages? ABC# ? APPLICANT/PERSON IN CHARGE: Phone (bus.) ORGANIZATION/BUSINESS: (res.) ADDRESS: CDL#: No. & Street City Zip I hereby certify that I have read the facility use regulations on the reverse side and that my organization or group ~11 abide by them. I agree to protect, defend and hold harmless the City of Tustin and its officers, agents, and employees from all loss, damage and claims resulting from or arising from this facility use. Signature Date ............................... DO NOT WRITE BELOW THIS LINE ............................... Resident Non-Resident Non-Profit Private Commercial Security Needed: Special Conditions: Bases ; Marked ; Lights ; Watered ; Dragged ; Other: ,pproved by: Processed by: Date Date FEES ARE DUE IN FULL 30 DAYS PRIOR TO EVENT. Refundable Deposit hrs x $ ~hol Use Fee Mic Security: x Fi el d Prep Lights "Call Out" Fee Insurance Other: TOTAL hrs x $22/hr officers $ :$ $ $ =$ $ $ $ $ $ $ AMOUNT DEPOSIT DUE DATE PAID RECEIPT NUMBER BALANCE DUE Recreation Superintendent Date Director of Community and Administrative Services Date FACILITY USE ~EGULATIONS 10. 12. 13. All requests must be made on the FACILITY USE A~PLICATIOX and are subject to the facility rental fee schedule as set forth by the City of Tustin. A deposit is required to accompany the application· Submittal of said application and check does not constitute rental until the application has been approved by the Director Of Community and Administrative Services. The balance of fees are paYable in full 30 days prior to the event· The City reserves the right to cancel an event for non-paj4nent of fees. Checks should be made payable to the CITY OF TUSTIH. Valid identification will be requested upon application for building rentals to verify residency and fees. A refund of deposit, minus a $25 service charge, ~11 be given if a cancellation occurs m~re than 30 days prior to the scheduled date. Cancellations within the 30 days prior to the event shall forfeit the deposit pa)merit. All refunds are subject to a service charge. The applicant signing the form takes full responsibility for loss or damage to the property and the conduct of those using the facility. The applicant must be at least 21 years of age. Alcohol beverages are NOT permitted in any building or on any City Park (City Code 6310) unless approval on an alcohol beverage use permit is obtained. Each group is responsible for setting up the facility and for cleaning up and restoring the facility to its original condition (replacing tables and chairs, throwing out garbage, wiping up minor spills). All decorations, foods, and equipment must be removed from the facility by the time designated on the application. The City does not take responsibility for any items left in the facility. The City shall provide normal use building maintenance; however, when extra maintenance is required due to an abnormal condition caused by a specific group, the refundable cleaning deposit wfll be surrendered to cover said maintenance and damages. Groups will not be allowed continued use of any building until such fees are submitted. The City of Tustin does not accept any legal responsiblity for any act or incident arising from use of its property by any organization or group. As determined desirable by the City of Tustin, off-dutyTustin Police officers may be required. Said Police officers shall then be under the complete direction and control of the Police Department. Tw~ officers shall be required for groups up to 150 people; an additional officer will be required for each additional. 75 persons. Fees for such security are the responsiblity of the applicant and will be paid for prior to the event. All decorative materials must be flame retardant as required by law and must be removed following use. The use of nails, tacks, staples, et cetera is not permitted; however, tape may be used. The use of any facility will NOT be granted to any organization which is deemed detrimental to the public wel a~e by the Tustin Police Department or the Tustin Community Services Department. Use agreements will be continued only with organizations or persons who. demonstrate responsibility. No solicitation of donations or contributions or sale of anything of value for any purpose shall be made on City property without prior consent, nor shall any City property be used for purposes of personal gain. Exception: Activities which entail a charge by applicant strictly for the purpose of supporting said event or program. Charges of this nature are subject to the approval of the Director of Community and Administrative Services. Advance reservations may be limited to no more than four dates at any time. No more than two dates for fields. Time limitations: 270 days 90 days 150 days 60 days (F-Su) for local residents and non-profit groups. (M-Th) for local residents and non-profit groups. (F-Su) for non-local residents and non-profit groups. (M-Th) for non-local residents and non-profit groups. All rentals are subject to date availability; no rentals will be done outside the above time limitations, except for City-sponsored events.