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Home My WebLink AboutCC 1 MINUTES 07-05-83MINUTES OF A REGULAR I~EETING OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA JULY 5, 1983 7:00 P .M. The City Council meeting was adjourned at 7:00 p.m. by the City Clerk for lack of a quorum. CITY CLERK MINUTES OF A REGULAR IEETING OF THE REDEVELOPt4ENT AcJrNCY OF THE CITY OF llJSTIN, CALIFORNIA JULY 5, 1983 7:00 P.M. The Redevelopment Agency meeting was adjourned at 7:00 p.m. by the Recording Secretary for lack of a quorum. RECORDING SECRETARY MI#UTES OF A ~EGULAR ~ETI#G OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA JUNE 20, 1983 I. CALL TO ORDER PLEDG~ OF ALLEGIAJJCE INVOCATION The meeting was called to order by Mayor Hoesterey at 7:00 p.m. in the City Council Chambers, 300 Centennial Way. The Pledge of Alle- giance was led by Mayor Hoesterey, and the Invocation was given by Mayor Pro Tern Kennedy. I I, ROLL CALL Councilpersons Present: Councilpersons Absent: Others Present: Ronald B. Hoesterey, Mayor Ursula £. Kennedy, Mayor Pro Tam Richard B. Edgar Frank H. Greinke Donald J. Sal tarelli None William A. Huston, City Manager James G. Rourke, City Attorney Mary E. Wjmn, City Clerk Charles R. Thayer, Chief of Police Ronald A. Nault, Director of Finance Robert S. Ledendecker, Dir. of Public Works Royleen A. White, Director of Community and Administrative Services Don Lamm, Community Development Director R. Kenneth Fleagle, Planning Consultant Jeff Kolin, Recreation Superintendent Earl Rowenhorst, Water Services Manager Approximately 20 in the audience III. PROClJU~TI(RJ 1. CAROL JORDAN, TOSII# HISTORICAL RUSEtffi CURATOR Mayor Hoesterey presented a proclamation to Carol Jordan, Cura- tor, Tustin Historical Museum, for her efforts in coordinating the recent historical tours of Tustin. Mrs. Jordan introduced her husband and family, and acknowledged members of the Histori- cal Society Board. 84 IV. PUBLIC CONCERNS COM~ICOM IN 'I1JSTIN ~ADOWS Steve Markl, Tustin Meadows Association, inquired about Communi- com's request for installation of terminal boxes aboveground in the parkway in front of residences in Tustin Meadows. Mayor Hoesterey explained that the boxes contain amplifiers necessary for continued service of the underground cable, and Communicom will be sending letters requesting permission to install the boxes in front of various residences. The Director of Public Works added that staff has asked Communicom for their plan on same, but as yet has had no response. 53 V. PUBLIC 1. FI~ YEAR 1983~ PRELIMINARY BUI)GEI The City Manager presented the staff report, emphasizing the discrepancy in State Sales Tax Revenue which staff will be look- ing into within the next few weeks. Staff responded to Councilman Greinke's questions on the sales tax audit. CITY COUNCIL MINUTES Page 2, 6-20-83 Councilman Edgar requested greater detail on the Water Fund Debt Service Surcharge Analysis report. Also, in view of the increased water rates from Metropolitan Water District (MWD), Councilman Edgar requested a figure of the optimum water cost using 60% ground water, 40% MWD water, stating that this figure should serve as a driving force to get a new well drilled and pumping facilities constructed and thereby avoid any future MWD water rate increases. In response to Councilman Greinke's question on the status of input from the Chamber of Commerce on business license fees, the City Manager reported staff made preliminary contact with the Chamber and has been waiting for a response on formation of a committee for same. Staff will check back with ~he Chamber on the matter. The public hearing was opened at 7:17 p.m. The following per- son spoke on the Fiscal Year 1983-84 Preliminary Budget: Florence Magallon, 17256-B Nisson Road, Influential Square Home- owners Association, relayed a ~ooding problem due to blocked storm drains. The Director of Public Works responded that the M~rrtle/Corla Easement Drain, between Medallion and Influential Square Condos, is a Capital Improvement project budget~ for 1984-85 at a cost of $188,000 whereby a new drain would be bored under the exist- ing drain. The Director stated that in previous years, large ,debris was removed from the drain, which has since been resolved by placing bars at the drain entrance. In response to the Mayor, the Director indicated staff could investigate the possi- bility of obtaining State funding assistance since it also serves as a drainage for water coming off of the freeway. The Director responded to Mayor Pro Tem Kennedy that this is prob- ably one of the higher priority projects. The .City Manager made several proposals for project funding. It was moved by Edgar, seconded by Greinke, to continue the open public hearing to July 5, 1983. Carried 5-0. It was then moved by Edgar, seconded by Kennedy, to adopt a min- ute order authorizing expenditures after July 1, 1983, not to exceed current levels. Motion carried 5-0. 2. PROPOSED USE OF FEDERAL RE:VENUE SitARI#G FUNDS The City Manager reported that to date two requests have been received: ATSC, Juvenile Diversion Program - $10,000 Meals on Wheels - $4,000 He continued that The Villa and Christian Temporary Housing Facility have requested additional funds and will submit reports at a later date. The deadline for such requests is 10 days after Council adoption of the City Budget. The public hearing was opened at 7:32 p.m. The following per- sons spoke on the matter: Helen Edgar, Advisory Board Member, Santa Ana-Tustin Meals on Wheels, spoke in favor of $4,000 for the program. Steve Thomas, Program Director, The Villa, thanked the Council for funds allocated to The Villa in 1982-83, reminded Council that they are still in the area assisting Tustin residents, and offered to answer any questions about the program. Carol Lynn, ATSC, spoke in favor of $10,000 for the program, and stated that to date 31 referrals have been made, compared to 46 referrals in 1982, at a cost of $161 per referral (including child and family). Cll~f COUNCIL MINUTES Page 3, 6-20-83 It was moved by Edgar, seconded by Greinke, to continue the open public hearing to July 5, 1983. Carried 5-0. 29 VI. CO#SEIIT CALENDAR Item 5 was removed from the Consent Calendar by Saltarelli, Item 6 by Edgar, and Item 12 by Hoesterey. It was moved by Kennedy, seconded by Edgar, to approve the remainder of the Consent Calendar. Motion carried 5-0. A~PROVAL OF MX#~S - June June June 6, 1983, Regular Meeting 6, 1983, Budget Workshop 13, 1983, Water Workshop RATIFICATION OF PAYROLL in the amount of $98,926.95 APPROVAL OF DEMANDS in the amount of $580,393.33 REJECTION OF CLAIN OF ALVA DUNLAP; DATE OF LOSS: 3-14-83; DATE FILED WITH CITY: 5-~3.-83; CLAIM MO. 83-~3 Reject subject claim as recommended by the City Attorney. REJECTION OF CLAIM OF JED NI~JK; DATE OF LOSS: 2-13-83; DATE FILED WITH CITY: 5-19-83; O/IM MO. 83-Z1 Reject subject claim as recommended by the City Attorney. RESOLUTION MO. 83-41 - A Resolution of the City Council of the City of Tustin ACCEPTING WORKS OF IMPROVEMENT AND AUTHORIZING RECORDATION OF NOTICE OF COMPLETION (Water Main Replacement Improvements at Olympia and Palomar Way, Nisson Road, and Vayano Way - Schuler Engineering Corp.) Adopt Resolution No. 83-41 and if no claims or stop payment notices are filed within 30 days of date of recordation of Notice of Completion, authorize payment of the final 10% retention amount of $9,686.80 as recommended by the Engi- neering Department. 107 APPOIM'I~ OF A REPRESENTATIVE /~O ALTERNATE TO SERVE ON 1TIE ADVISORY COI~Ill'EE OF THE ORANGE COUNTY HOUSING AUTHORITY Re-appoint Mary Ann Chamberlain as City representative to the Orange County Housing Authority Advisory Committee and appoint Jeff Davis to serve as alternate as recommended by the Community Development Director. $7 RE,IECTION OF CLAI# OF CAL-FARN/FISHER; DATE OF LOSS: 12.,SO-82; DATE FILED WITH CITY: 5-12--83; CLAIN MO. 83-20 Reject subject claim as recommended by the City Attorney. 10. NOULTON PARKWAY/IRVINE CENTER DRIVE CONSULTANT SERVICES AGREE- MENT FOR CONSTRUCTION SURVEYING Authorize Mayor to execute subject agreement which desig- nates the firm Johnson-Frank and Associates, Inc., Anaheim, as consultants to perform all roadway construction surveying for the Moulton Parkway/Irvine Center Drive Realignment and Widening Project as recommended by the City Engineer. 45 83-20 11. MOULTO# PARKWAY/IRVINE CENTER DRIVE CONSULTANT SERVICES AGREE- MENT FOR BRIDGE SURVEYING/INSPECTION Authorize Mayor to execute the subject agreement which designates firm of U.M.A./R.G.B. Engineering, Inc., Irvine, as consultants to perform all bridge construction survey- lng/inspection for the Moulton Parkway/Irvine Center Drive Realignment and Widening Project as recommended by the City Engineer. 45 83-21 CITY COUNCIL MINUTES Page 4, 6-20-83 VII. VIII. IX. OLD BUSINESS 13. MOULTON PARKWAY/IRVINE CENTER DRIVE AGREEMENT WITH CITf OF IRVINE Authorize Mayor to execute the subject agreement which pro- vides the basis for the City of 1trine to provide certain administrative and inspection services to the City of Tustin for the implementation of the construction phase of the Moulton Parkway/Irvine Center Drive Realignment and Widening Project as recommended by the City Engineer. 45 83-22 ClTITFN REQUE~-r FDR ll~EE REMOVN. (1611 Amherst Road) Remove tree as requested by Mrs. Paul Grind of 1611 Amherst Road and no replacement tree be planted as recommended by the Maintenance Superintendent. 86.1 14. Consent Calendar Item No. 5 - Rejection of Claim No. 83-22 - In response to Councilman Saltarelli, the City Attorney stated that subject claim would be handled in the usual manner. It was moved by Saltarelli, seconded by Kennedy, to reject the following claim as recommended by the City Attorney: 5. REJECTION OF CLAI# OF PACIFIC TELEPHONE; BATE OF LOSS: 3-30-83; BATE FILED WITH CITY: 5-20-83; CLAIM NO. 83-22 Motion carried 5-0. Consent Calendar Item No. 6 - Cempletton of Street Maintenance Pro- gr~m - It was moved by Edgar, seconded by Greinke, to: 1) 2) Adopt the following resolution; and RESOLUTION NO. 83J~) - A Resolution of the City Council of the City of Tustin, ACCEPTING WORKS OF IMPROVEMENT AND AUTHORIZING RECORDATION OF NOTICE OF COMPLETION (F.Y. '82- '83 Street Maintenance Program - R. J. Noble Company) If no claims or stop payment' notices are filed within 30 days of date of recordation of Notice of Completion, authorize payment of the final 10% retention amount of $26,161.53. Councilman Edgar stated that when the budget for subject item was approved, a request was made to identify all projects to be com- pleted, lwhich has not yet been done. The Director of Public Works responded that the information would be provided in a separate report at the July 5, 1983, meeting. The motion carried 5-0. 95 Consent Calendar Item #o. 12 - Resolution No. 83-40 - The City Mana- ger stated that proper authorization does exist and, therefore, the resolution is not necessary. It was then moved by Hoesterey, sec- onded by Edgar, to delete the following item from the agenda: RESOLUTION NO. 83-42 - A Resolution of the City Council of the City of Tustin AUTHORIZING THE FINANCE DIRECTOR TO REPRESENT THE CITY IN AUDITING SALES TAX FUNDS Carri ed 5-0. 50 OROINANCES FOR INTROOUCTIO# - None OROIILRNCES FOR ADOPTION - None 1,. ON-STREET PARKING - YORBA STREET As recommended in the inter-com dated June 15, 1983, prepared by the Director of Public Works, it was moved by Edgar, seconded by Greinke, to agendize the matter for the July [8, 1983, meeting. )~F6~on carried 5-0. 74 CITf COUNCIL MINUTES Page 5, 6-20-83 X. NEW BUSINESS BID AWARD - ~ 1982~3 ~0~ O~IN INP~VENEWTS, L~IONS A, B, &C Bids for subject project were opened June 10, 1983, and received as follows: Desatoff Construction Co., Hacienda Heights Forster Construction, Garden Grove Kershaw Construction Co., Montclair Valverde Construction Co.., Santa Fe Springs Schuler Engineering Corp., Anaheim Vicco Construction, Inc., La Verde G. R. Frost, inc., Wilmington savala construction co.,-costa Mesa The low bid the Engineer's $280,362.60, locations. $262,832.00 $270,184.53 $283,018.90 $295,067.46 $299,217.75 $300,180.90 $300,758.00 $369,062.03 is 6.5% below estimate of with $277,000.00 presently budgeted for the three As* recommended in the inter-cmn dated June 10, 1983, prepared by it ms moved by Edgar, seconded by the Engineering Division, Kennedy, to: 1) Award the contract for subject project to Desatoff Construction Company, Hacienda Heights, in the amount of $262,832.00; and 2) Authorize staff to add $9,000 in additional work to the project to construct a new catch basin at the northeast corner of Newport Avenue and Nisson Road. Carri ed 5-0. 91 2. NISSON RO/d) CUIU) CONSTRUCTION R~QUEST Pursuant to the recommendation contained in the inter-cmn dated June 14, 1983, prepared by the Director of Public Works, it was moved by Edgar, seconded by Kennedy, to approve the following: 1) 2) 3) Inclusion of curb construction along the northerly side of Nisson Road between Ne~ort and 100 feet easterly of Utt Drive within the Five-Year Capital Improvement Program for the 1984-85 Fiscal Year; Installation of "No Parking Any Time" signs along the northerly side of Ntsson Road between Newport Avenue and 100 feet easterly of Utt Drive; and Construction of a catch basin and storm drain lateral at the northeasterly corner of Newport Avenue and Nisson Road at an estimated cost of $8,500. Motion carried 5-0. 95 BID AI4/kRD - MOULTON PARKWAY/IRVINE CENTl~R DRIVE ~IGN~NT & WIDENING Bids for subject project were opened June 15, 1983, and received as follows: Socal Constructors, San Bernardino Brutoco Engineering & Construction, Fontana Griffith Company, Santa Ana Novo-Rados, Santa Aha $5,368,529.20 $5,¢80,107.40 $5,658,897.96 $5,713,704.80 The low bid is 21.7% below the Engineer's estimate of $6,855,566.15. CITY COUNCIL MINUTES Page 6, 6-20-83 As recommended in the inter-com dated June 17, 1983, prepared by the Director of Public Works, it was moved b~ Saltarelli, sec- onded by Kennedy, to award the bid to the low bidder, Socal Con- structors, San Bernardino, in the amount of $5,368,529.20 for the Moulton Parkway/Irvine Center Drive Realignment and Widening Project and authorize the Mayor to execute the contract for same. After a brief discussion period, the motion carried 5-0. 4. RESOLUTION riO. 83-43 - BULl:ET 'I~,AIN PROJECT Pursuant to the recommendation contained in the i nter-com dated June 15, 1983, prepared by the Director of Public Works, it was moved by Saltarelli, seconded by Kennedy, to: 1) Adopt the following resolution; and RE~UTION NO. 83~ - A Resolution of the City Council of %he City of Tustin, IN SUPPORT OF THE DEL MAR ACCORD REGARD- ING ISSUES CONCERNING THE BULLET TRAIN PROJECT 2) Direct staff to forward copies of same to the Association for Bullet Train Review. Carri ed 5-0. 101 XI. REPORTS 1. PLAB#I#G COlellSSION ACTIONS The Community Development Director responded to Mayor Pro Ten Kennedy's concern on Variance 83-6 - Public Hearing Item No. 3 - on the June 13, 1983, Planning Commission Action Agenda, per- taining to restricting the variance effective date. It was then moved b~ Edgar, seconded by Greinke, to ratify the June 13, 1983, Planning Commission Action Agenda. Carried 5-0. 2. MAIN STREET TRAFFIC REPORT As recommended in the I nter-cen dated June 16, 1983, prepared by the Director of Public Works, the matter was agendized for July 18, 1983, by unanimous informal consent. 100 3. OCTO - BUS 'LAYOVER' ZONE ON FIRST STREET The Director of Public Works presented the staff report as con- tained in the inter-com dated June 15, 1983, prepared by the Engineering Division. He added that in 1980 clear zones were painted on the curbs adjacent to driveways, which have since faded and are periodically ignored. Staff has contacted OCTD to remind their drivers to observe no parking in the clear zones; they will be repainted; and the Police Department requested to ticket for violation parking in same. A question-and-answer period followed. The Director of Public Works recommended having an OCTD representative attend a Council meeting to respond to Council questions. Council concurred to schedule a meeting with OCTD representa- tives on July 18 to discuss bus problems. Councilman Greinke requested that staff look into any vacant land where buses might park. Mayor Pro Tem Kennedy suggested that a survey be con- ducted as to the length of time buses layover at the present location, which could be conducted with low-cost help or by utilizing Explorer Scouts. 101 CITY COUNCIL MINUTES Page 7, 6-20-83 XII. O1}IER BUSINESS 1. SOLID WASTE COLLECTION FilANCHIS[ AGREEliENT The City Manager reported that the franchise agreement for solid waste collection between the City and SCA Services is being finalized, and a proposed agreement should be on the July 5, 1983, agenda. He noted that services will be provided on the same terms in the existing agreement pending approval of a new agreement, which will be retroactive to July 1, 1983. 2. NEWLY-APPOINTED II[CREATION SUPERINTENDENT The City Manager introduced Jeff Kolin, newly-appointed Recrea- tion Superintendent. Council extended a warm welcome. 3. REQUEST FOR CLOSED SESSION A Closed Session for discussion of personnel matters was requested by the City Manager. 4. "C= STREET TUSD PROPERTY Councilman Greinke reported that there is nothing new to report since the September, 1982, meeting of the School Superintendent, Business Manager, City Manager, and Councilman Greinke, regard- ing possible lease of the Administration building at 300 South "C" Street. The School Superintendent recently indicated to Councilman Greinke that the School District would like to resume discussions on same next month. It was moved by Edgar, seconded by Greinke, to authorize the Mayor to write a letter of intent to the Tustin Unified School District Board of Education regarding lease and possible pur- chase of the District Administration Center at 300 South "C" Street. Motion carried 5-0. It was then moved by Edgar, seconded by Greinke, to authorize the Mayor to write a letter to the Tustin Unified School Dis- trict Board of Education inviting a joint meeting of the City Council and School Board to discuss matters of mutual concern. After Council/staff discussion, the motion carried 5-0. VISITING ~LEGA~S ~ SI~R CITY 14AT~TA, ~ 7~rALAJiD- Mayor Hoesterey reported on the recent visit by residents from Matamata, New Zealand, Tustin's sister city. 38 XIII. RECESS - REDEVELOPMENT CLOSED SESSION AD,)OURNMENT At 8:09 p.m. it was moved by Greinke, seconded by Edgar, to recess to the Redevelopment Agency, thence to a Closed Session for discus- sion of personnel matters, and thence adjourn to the next regular meeting on Tuesday, July 5, 1983, at 7:00 p.m. MAY OR CITY CLERK