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Home My WebLink AboutPH 1 83-84 PRELIM BUD 06-20-83DATE: June 15, 1983 PUBLIC HEARING NO. 1 6-20-83 Inter-Corn TO: FROM: S UBJ ECT: HONORABLE MAYOR AND CITY COUNCIL BILL HUSTON, CITY MANAGER 1983-84 PRELIMINARY BUDGET The following attached items contain information requested by the City Council at its June 6, 1983 budget workshop. 1. Line item budget for the water fund. 2. Line item budget for the Redevelopment Agency. 3. Status of developer advances (water fund). 4. Analysis of the water debt service surcharge. 5. Phasing of capital improvement projects (pre-engineering). 6. Status of business license enforcement. 7. Projected construction permits and new construction tax revenue. 8. Proposed revenue sharing budget. Following closure of the public hearing concerning the proposed budget, the City Council has the options of adopting the budget or continuing it for further consideration. If it is continued, it will be necessary to adopt a minute order authorizing expenditures after July 1, 1983 not to exceed current levels. This authorization would not include capital outlay and capital improvement expenditures except for projects authorized in fiscal year 1982-83. WATER FUND BUDGET 1983-84 ACCOUNTZNG DETAIL Personnel Sal ari es Retirement & Insurance Total Personnel Supplies & Services Contractual Services - Economic & Finance Consultant Accounting & Auditing Services Legal Services-City Attorney Legal Services-Other Architectural-Engr. Services Personnel Services Refuse Facilities Expense Building Mainenance and Repair Custodial Supplies Electric Natural Gas Telephone Office Expense Office Operating Supplies Duplicating Expense Postage Telephone Departmental Expense Departmental Supplies Small Tools Uniforms Safety Supplies & Equipment Special Equip. Maintenance Special Equip. Rental Printing Expenses East Orange Co. Water City of Orange Electric - Pumping Telemetering 1982-83 Budget $ 416,036 102,717 $ 518,753 1,500 9,000 3,000 1,500 79,825 --0-- --0-- $ 94,825 $ 2,925 25O 4,225 1,505 2,055 · $ I0,960 12,500 O- $ 12,500 $ 750 2,000 3,115 3,500 1,000 4,500 500 1,085,300 40,000 356,400 4,000 1982-83 Projected $ 394,000 97,503 $ 491,503 500 9,000 6,000 1,500 79,825 520 7,500 $ 104,845 $ .2,000 325 7,000 1,210 1,720 $ 12,255 11 11,500 3,550 $ 15,061 $ 2,031 3,225 2,212 3,500 500 2,200 500 1,085,300 40,000 3O0,000 4,000 1983-84 Re,quest 406,719 88,374 495,093 1,500 3,000 6,000 1,500 10,000 15,600 $ 37,600 2,500 325 8,075 1,700 1,725 14,325 400 250 15,500 -0- $ 16,150 $ 2,500 3,225 2,640 3,500 1,000 2,000 1,500 1,420,400 49,400 324,720 5,500 WATER FUND BUDGET 1983-84 Departmental Expense (continued) Structures & Improvements Equipment Maintenance Well Maintenance Misc. Expense Pump Tax Franchise Fees Reservoir Tank Maintenance Main Line Maintenance Property Tax Equipment Maintenance Water Quality Testing Service Lateral Maintenance Meter Maintenance Hydrant Maintenance Misc. Expense Computer Generators Computer Maintenance Computer Paper Forms $ 2,000 $ 3,375 $ 2,000 20,000 10,000 20,000 5,000 11,600 5,000 300 300 -0- 120,000 120,000 126,720 7,500 7,500 -0- 5,800 2,500 5,800 32,950 32,950 32,950 35,000 28,935 30,000 1,050 1,050 1,050 8,700 6,000 8,500 19,800 19,800 19,800 24,775 20,775 24,775 5,225 2,500 5,225 300 300 -0- 9,000 9,840 10,000 2,400 5,000 6,800 3,000 3,016 5,250 $1,803,865 $1,728,909 $2,120,255 Transportation Expenses Vehicle Operations Vehicle Repair Special Equip. Repair Vehicle Mileage/Allowance Vehicle Leasing-Equip.Fund Training & Development- Meetings Training Expense Memberships & Subscriptions Other Expenses Interest Expense Debt Service Developer Advances Expense Reimbursement Total Supplies & Services $ 24,000 $ 24,000 $ 24,000 10,000 10,000 10,000 g ,925 9,925 13,500 110 -0- -0- 54,075 54,075 63,075 $ 98,110 $ 98,000 $ 110,575 $ 1,700 $ .1,000 $ 1,700 300 3O0 300 200 200 200 -.$ 2,200 $ 1,500 $ 2,200 $ 191,500 $ 191,500 $ 191,500 432,500 437,349 458,990 110,000 90,000 85,000 25,000 100,000 125,00 $ 759,000 $ 818,849 $ 860,490 .$2,781,460 $2,779,419 $3,161,595 WATER FUND BUDGET 1983-84 Capital Outlay Office Equipment $ 4,500 $ 2,700 Other Departmental Equip. 22,810 20,870 Total Capital Outlay $ 27,310 $ 23,570 Capital Improvements $ 269,300 .$ 280,800 Fund Total $3,596,823 $3,575,292 14,600 $ 14,600 $ 162,500 $3,833,788 TUSTIN COMMUNITY REDEVELOPMENT AGENCY 1983-84 BUDGET ACCOUNTING DETAIL Personnel Salaries Supplies & Services Professional & Consulting Services Planning Consultant Legal Services-City Attorney Accounting & Auditing Services Architcet-Engineering Services RDA Expense Property Tax Meetings Memberships & Subscriptions Interest Expense Principal Fiscal Agent Expense Expense Reimbursement Total Supplies & Services Capital Outla~ Land Acquisition Capital Improvements Fund Total 1982-83 1982-83 1982-84 Budget Projected Request $ 3,600 $ 3,600 $ 13,600 $ 35,000 $ 22,000 $ 45,000 -0- lO,600 -0- 8,000 5,600 6,000 -0- 4,000 4,000 20,000 -0- 22,000 -0- 38,000 25,000 -0- 579 600 -0- -0- 300 -0- 800 900 -0- -0- 799,153 -0- -0- 85,000 -0- 3,875 6,000 -0- 150,000 200,000 $63,000 $ 282,108 $1,193,953 $ 119,000 $ 119,000 $ ' '0- $2,372,364 $2,347,405 $ 406,800 $2,557,964 $2,752,113 $1,668,353 NOTE: 1982-83 projections have been increased based on current expenses received since the preliminary budget was prepared. RDA REIMBURSEMENT EXPENSE ANALYSIS City Clerk e 5% City Attorney e 20% of retainer only Administration e 20% Finance e 20% Administrative Services e 5% Planning @ 25% Building @ 10% Public Works Administration e 10% $ 6,683 6,400 21,216 50,646 7,123 65,505 14,57'5 23,982 $196,129 DATE: TO: FROH: S UBJ EI:T: June 8, 1983 Intee-Com Bill Huston, C~ Manager Ron Nault, Fin~.**~*~ector'~' Developer Advances The following summarizes the Developers Advances as of June 1, 1983: Balance December 31, 1982 Less amount refunded, April, 1983 $770,739.22 78,732.86 Current Balance $692,006.36 Less amount of unrefundable advance balances subject to future write-off (Schedule previously submitted) 208,719.82 Balance subject to future funding $483,286.54 Water Fund Debt Service Surcharge Analyusis Surcharge Balance 6-30-83: Bond Balance $225,000 Surcharge Balance 6-30-84: Projected Bond Balance $675,000 Surcharge Blance 12-31-84: Projected Bond Balance Acquisition Balance $198,149 Projected Acquisition Balance $274,170 Projected Acquisition Balance $900,000 $ 80,000 NOTE: $900,000 bond principal payable January 1985. Acquisition payment of approximately $46D,000 payable Nove~er 1984. $80,000 balance represents two months' accrual of surcharges. DATE: JUNE 10, 1983 Inter-Corn FROH: SUBJECT: WILLIAM HUSTON, CIl~{ MANAGER BOB LEDENDECKER, DIRECTOR OF PUBLIC WORKS/CII~F ENGINEER CAPITAL IMPROVEMENT PROJECT SCHEDULING Per City Council request, the following tentative scheduling for Capital Improvement Projects budgeted for 1983-84 is submitted for discussion: PROJECT DESIGN CONSTRUCTION Mitchell Ave. Storm Drain Major Street Maintenance Program Median Island Paving Red Hill and Barranca Traffic Signal Modification Bryan and Myford Traffic Signal and Intersection Widening Myford Rd. from Michelle Rd. to A.T. & S.F. Railroad Red Hill Ave. Water Main Replace.merit Laguna Rd. Water Main Replacement July/Aug', 1983 Jan./Feb., 1984 July/Aug., 1983 Sept./Nov., 1983 Mar./Apr., 1984 Sept./Oct., 1983 City of Irvine is lead agency County of Orange is lead agency City of Irvine is lead agency Sept./Oct., 1983 Nov./Dec., 1983 Sept./Oct., 1983 Nov./Dec., 1983 The following Capital Improvement Projects are scheduled for the 1984-85 fiscal year. It is anticipated that preliminary engineering design and specification preparation will commence during October of 1983 and continue throughout the fiscal year on these projects as prioritized below: 1. Myrtle/Corla/Easement Storm Drain between Medallion and Influential Square Condominiums. 2. Seventeenth Street Widening (Northerly side between Costa Mesa Freeway and Prospect Ave. (North). 3. Edinger St. - Newport Ave. Water Main Replacement between Del Amo Ave. and Walnut Ave. 4. Mitchell Ave. Street Widening and Reconstruction between Newport Ave. and Nisson Rd. 5. "B" Street Widening and Reconstruction between McFadden Ave. and Mitchell Ave. 6. "C" Street Reconstruction between Mitchell Ave. and its Northerly Terminus. CAPITAL IMPROVEMENT PROJECT SCHEDULING JUNE 10, lg83 PAGE TWO 7. Orange street Widening and Reconstruction between Laguna Rd. and San Juan St. 8. San Juan St. Widening and Reconstruction between Newport Ave. and Orange St. 9. Walnut Ave. Widening and Reconstruction between Newport Ave. and Orange St. 10. Myrtle Ave. Water Main Replacement from Main St. to First St. 11. Beverly Glen Water Main Replacement from Skyline Dr. to Browning Ave. It is not anticipated that design will be completed on all of the projects, but as many as possible will be completed by City staff. It is not proposed to utilize outside consultants unless immediate construction funding is available and the projects are accelerated for construction by the Council. Also, as requested by City Council, the Median Island Paving Projects funded by Revenue Sharing monies in 1984-85 have been accelerated upward to 1983-84: Red Hil. 1 Ave. between A.¥. & S.F. RR Tracks and walnut Ave. - ................. $7,975.00 Bryan Ave. Easterly of Browning Ave. - ....... 2,460.00 Moulton Parkway, Easterly of Red Hill Ave. - .... 5,130.00 Walnut Ave., between A.T. & S.F. RR Tracks and Myford Rd .................... 21,400.00 TOTAL $36,965.00 BOB LEDENDECKER DIRECTOR OF PUBLIC WORKS/ Cll~f ENGINEER db DATE: FROH: SUBJECT: June 20, 1983 Inter-Corn Honorable Mayor & City Council Community Development Department Review of City Business License Enforcement Program DISCUSSION Pursuant to Council request, this report has been prepared to present an overview of the City's present business license enforcement program. Apparently, on July 1, 1982, the Community Development Department assumed responsibility of the business license program, specifically, the issuance and enforcement of such licenses. According to staff's report to the Council on October 20, 1982, the majority of staff time during the suer of 1982 was spent updating the license records. Unfortunately, active enforcement procedures suffered during this period, Contrary to popular belief, the City does maintain a business license enforcement program which is similar to other Orange County cities under 50,000 population. Our enforcement program consists of the following procedures utilized by nearly all municipalities: Review of the State Board of Equalization Resale Tax Numbers - On a regular basis, staff receives notification from the State Board of Equalization of those new businesses requesting a resale permit. Staff determines which businesses have not obtained a City license and forwards the necessary correspondence to said business. 0 Review of Fictitious Name Statement - Staff reviews the public fictitious name statements in the local newspaper and a newsletter published by the County Clerk's office to again determine businesses in need of a City license. 3. Review of Local Business Advertisements - Staff reviews local newspapers to locate evidence of new unlicensed businesses. 4. Response to Complaints - As complaints are received, staff investigates and enforces the business license requirement. Field Inspections to Locate New Businesses - The department's Assistant Planner, while making field inspections for various reasons, will regularly observe and log new businesses which have opened in the City. Honorable Mayor & City Council June 20, 1983 Page 2 Reports from Other Agencies - In addition to Community Oevelopment staff seeking out new unlicensed businesses, we are also advised by other agencies such as the Orange County Health Department, Fire and State Department of Alcohol Beverage Control. The City's enforcement program is presently managed by Assistant Planner, Jeff Davis, supported by part-time clerical Juanita Karber and Department Secretary, Janet Hester. While Mr. Davis conducts field inspections, clerical support staff sends all necessary communications. The question has been raised regarding the need for active door-to-door enforcement. To date, it has been staff's opinion that with the present business license fee schedule, such extensive enforcement would not be cost effective. Furthermore, such high visibility of the enforcement inspector could create a negative image of City government. However, since Council may soon be considering revision to the business license Ordinance and fee schedule, this subject could be evaluated in greater detail at such time. COMMUNITY DEVELOPMENT DIRECTOR DDL:Jh NEW CONSTRUCTION TAX AND CONSTRUCTION PERMIT REVENUE ANALYSIS New construction tax Construction permits 82-83 82-83 82-83 Budget Projection Year to Date $200,000 $ 17,000 $ 37,000 $150,000 $142,000 $148,000 1983-84 REVENUE SHARING PROPOSED EXPENDITURES Major Street Maintenance Bus Benches Median Islands Drain Line (Pasadena & Newport Freeway) Catch Basin (Santa Fe & Industrial Way) Catch Basin (Nisson & Newport) Police Computer Equipment Police Space Needs Study City-wide Data Processing Needs Assessment Phone System Analysis Capital Outlay Community Services Police Public Works Finance Administrative Services Non-departmental $ 292,000 4,400 16,315 14,700 9,100 8,500 30,000 25,000 15,000 10,000 4,576 2,600 10,655 5O0 950 10,781 $ 455,077