HomeMy WebLinkAboutRDA ANNL LANDSCPE 05-16-83AGENDA -
· '~'-' ":' % 5-16-83
, Inter-Corn
~TE: MAY 11, 1983 ~~%~
TO:
THRU:
FROII:
SUBdECT:
BILL HUSTON, CITY MANAGER
BOB LEDENDECKER, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
MONDA BUCKLEY, ADMINISTRATIVE ASSISTANT
AUTHORIZATION TO ADVERTISE FOR BIDS FOR ANNUAL LANDSCAPE MAINTENANCE
EL CAMINO REAL/MAIN STREET AREA
RECOMMENDATION:
Request the Tustin Community Redevelopment Agency, at their meeting of May 16,
1983, authorize the advertisement of bids according to the attached specifications
for the landscape maintenance of the E1Camino Real/Main Street area by adoption
of the attached resolution.
BACKGROUND:
The recently reconstructed downtown area will require an intensified landscape
maintenance program to keep up the desired esthetic image. The existing in-house
staffing level is not sufficient to undertake this newly added project and still
maintain the current level of service in other areas. For this reason, staff is
recommending that the City engage the services of an outside contractor for the
landscape maintenance of the E1Camino Real/Main Street area.
Staff estimates the contract to be approximately $15,000 for the first year.
The following time frame is recommended.
Council authorization of bid solicitation - - - MAY 16, 1983
1st Legal Advertisement ........... MAY 24, 1983
2nd Legal Advertisement ..... MAY 31, 1983
Bid Opening ............... JUNE 10, 1983
Council Awarding of Contract ..... JUNE 20, 1983
Contract Implementation : .......... JULY 5, 1983
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ADM! N ! STRATIVE ASS T STANT
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RESOLUTION NO. RDA 83-4
A RESOLUTION OF THE TUSTIN COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING PLANS AND
SPECIFICATIONS FOR THE CITY OF TUSTIN FISCAL YEAR 1983-84
LANDSCAPE MAINTENANCE PROGRAM AND DIRECTING THE SECRETARY TO
ADVERTISE FOR BIDS
WHEREAS, it is the intention of the Redevelopment Agency of the City of
Tustin, California to contract the landscape maintenance in the E1Camino
Real/Main Street area, and;
WHEREAS, the City Engineer has presented plans and specifications for
said work;
NOW THEREFORE, BE IT RESOLVED that the plans and specificati6ns
presented by the City Engineer be and are hereby approved as the plans and
specifications for:
THE CITY OF TUSTIN FISCAL YEAR 1983-84
LANDSCAPE MAINTENANCE PROGRAM
BE IT FURTHER RESOLVED that the Secretary is hereby authorized and
directed to advertise as required by law for the receipt of sealed bids or
proposals for the doing of the work specified in the aforesaid plans and
specifications which said advertisement shall be substantially in the
following words and figures to-wit:
"NOTICE TO CONTRACTORS"
SEALED PROPOSALS will be received at the office of the Tustin
Community Redevelopment Agency Secretary, Tustin City Hall, 300 Centennial
Way, Tustin, California, until 10:00 A.M. on the lOth day of June, 1983, at
which time they will be publicly opened and read, for performing work as
follows:
THE CITY OF TUSTIN FISCAL YEAR 1983-84
LANDSCAPE MAINTENANCE PROGRAM
Bids are required for the entire work described herein:
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ITEM NO.
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SCHEDULE OF WORK ITEMS
DESCRIPTION
Cultivating, weeding and trimming of planter areas as
necessary.
Fertilizing twice per year with Agroform,
Sprinkler system maintenance effective May 2, 1984 to
include, but not limited to, sprinkler heads, automatic
valves, controllers, (excluding vandalism or other
extarodinary events) etc.
Sidewalk maintenance, minimum of twice per week, for the
removal and disposal fo same of any obstacles interferring
with pedestrian traffic, i.e. tree side limbs.
Replacement of unhealthy plant material as necessary (labor
only).
Disposal of refuse from trash receptacals as necessary -
minimum once per week.
Removal and disposal of all debris, trash, litter from
planters as necessary.
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The foregoing is being given as a basis for the comparison of bids, and
the Tustin Community Redevelopment Agency does not, expressly or by
implication, agree that the actual amount of work will correspond
therewith, but reserves the right to increase or decrease the amount of
any class or portion of the work or to omit portions of the work as may be
d~m~d n~e~ary or advisable by the Engineer,
The Tustin Community Development Agency has budgeted a fixed amount
for the work encompassed by these plans and specifications. In the event
that the low bid exceeds or is less than the budgeted amount, the Agency
reserves the right to delete or add projects to the contract as necessary
to stay within the budgeted amount. The provisions of Section 4-103B of
the Standard Specifications {increased or decreased quantities) shall not
apply to this contract.
Plans, specifications and proposal forms to be used for bidding on this
project can only be obtained by prospective bidders at the office of the
Agency Secretary, Tustin City Hall, 300 Centennial Way, Tustin,
California, 92680, upon payment of $5.00 per set, which amount shall be
non-refundable.
Plans and specifications will only be mailed out upon payment of
$10.00 per set, which amount shall be non-refundable.
In conformance with Section 37931 of the Government Code, all bids
shall be presented under sealed cover on the proposal form provided and
accompanied by one of the following forms of bidder's security:
a. Cash
b. Cashier's check made payable to the Tustin Community
Redevelopment Agency.
c. Certified check made payable to the Tustin Community
Redevelopment Agency.
d. Bidder's bond executed by an accredited surety insurer, made
payable to the Tustin Community Redevelopment Agency.
The security shall be in an amount equal to at least ten percent
(10%) of the amount of the bid. A bid shall not be considered unless one
of the forms of bidder's security is enclosed therewith.
A Security Bond for payment of labor and materials will be required
in the amount of fifty percent (50%) of the estimated total contract price
and a Faithful Performance Bond in the amount of one hundred percent
(100%) of the estimated total contract price in the form attached to the
contract documents. Said bonds shall be issued by a Surety Company rated
Grade A or better and Class IX or better by the latest edition of Best's
Key Rating Guide.
The Tustin Community Redevelopment Agency reserves the right to
reject any or all bids, and/or waive any informality on a bid. No bidder
may withdraw his bid for a period of thirty {30) days after the date set
for the opening thereof.
The contract will be awarded to the lowest qualified bidder.
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Provisions of the State Contract Act are not apPlicable, and
prospective bidders will not be required to be prequalified.
All work to be done under the direct supervision of the Maintenance
Superintendent, City of Tustin.
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All work to be paid for at the prices bid from appropriated monies.
The Tustin Community Redevelopment Agency has obtained from the Director
of Industrial Relations the general prevailing rate of per diem wages and
the general prevailing rate for legal holiday and overtime work in the
locality in which the work is to be performed for each craft' or type of
work needed and a copy of the same is on file in the office of the Agency
Secretary.
Not less than said prevailing rates shall be paid to workers employed on
this public works contract as required by Labor Code Sections 1771 and 1774
of the State of California.
PASSED AND ADOPTED by the Tustin Community Redevelopment Agency of the
City of Tustin, California, this day of ,
1982.
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Chairman, Tustin Community Redevelopment Agency
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ATTEST:
Mary E. Wynn, Secretary
Tustin Community Redevelopment Agency
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Advertise in the Tustin News:
May 4, 1983
May 31, 1983
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