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HomeMy WebLinkAboutOB 1 COLUMBUS T. PROJ. 04-04-83 .o. _ 4-4-83 29, 1983 ~ Inter-Corn Honorable Mayor and City Council via Bill Huston, City Manager FROH: Director of Community and Administrative Services SUBJECT: COLUMBUS TUSTIN PROJECT SUMMARY AND ALTERNATIVE RECOMMENDATIONS: Staff has responded below to Council request for more detailed information on revenue and costs. Further detail is provided in the attachment. To summarize the recommendations of the Citizens Committee, staff and consultants, there are three: That the City Council authorize preparation of plans and specifications for construction of a multipurpose gymnasium/locker facility at Columbus Tustin Park. That the City proceed with the design of acoustical treatment, a new storage addition,limproved lighting, and restrooms for the Clifton C. Miller Community Center. o That the City investigate and continue to monitor the availability of closed public school facilities that are capable of meeting public recreation needs, with the goal to purchase or negotiate a long-term lease to ensure continued availability for public purposes. In the event that Council is hesitant to proceed with the above recommendations, an alternative would be to approve the Columbus Tustin Design Development Report and Plan and not fund it at present. Should Council feel this is appropriate, the recommendations would be: 1. That the City Council approve the Columbus Tustin Design Development Report and Plan. That the City Council authorize Staff to consider funding for this project as part of the 1983/84 budget process and return with recommendations to that effect in the 1983/84 budget package. BACKGROUND When last discussing the Columbus Tustin project, Council expressed considerations regarding projected revenues and expenses. Council also expressed concerns regarding the potential duplication of services; that issue COLUMBUS TUSTIN PROJECT Page Two March 29, 1983 was addressed in a memo which Council received March 21, 1983. This report will further address costs and revenues for the Columbus Tustin project. DISCUSSION Staff has reviewed closely the consultants' projections for maintenance and operations costs; in comparing with other gymnasiums, the $69,000. figure is accurate. This includes operational staff for programming and security, maintenance personnel, maintenance supplies and equipment, programming supplies, utilities, and special costs such as floor refinishing. Regarding maintenance and operations, staff recommends utilization of part-time personnel and contractors. This gives the City the flexibility to schedule irregular hours in a cost-effective way, as well as allowing the City to avoid expensive full-time employee benefit costs. There has been some concern expressed regarding maintenance costs; the current equivalent of three full-time employees is needed to maintain the Clifton C. Miller Community Center, the City Council Chambers, the City Hall offices, and the Police Department. The gymnasium will not require this intensive type of maintenance. For the Civic Center complex, full-time employees are often used for security purposes; in the past year the equivalent of one full-time employee has been converted to several part-time employees thus reducing costs. It is staff's opinion that part-time employees in the gymnasium could be used in a combination of recreation leader, security, and maintenance person. These part-time employees would have flexibility and would not have to be kept working during "down time." Part-time employees would be supplemented with existing Custodial staff. In addition, they would not be incurring expensive benefit costs. Staff is confident the gymnasi~n could be maintained and operated for the projected yearly figure. There was also some concern on the part of the Council regarding classes transferred from Lambert Elementary School and the Clifton C. Miller Community Center, because that particular revenue would not be "new revenue." The .transfer revenue accounts for approximately $57,000. of the total projected revenue. The new available time at both Lambert and the Clifton C. Miller Community Center could be easily reprogrammed with new classes that would replace that revenue. Lambert could be filled quickly; however it is staff's understanding that Council wishes the Clifton C. Miller Community Center be left available for public use a few evenings per week. At present, community groups have no opportunity to utilize the Clifton C. Miller Community Center during weekday evenings, in that it is programmed with recreation classes. Construction of the gymnasium would alleviate this problem, and allow community groups to utilize CCMCC for the purpose for which it was intended. Leaving the building unoccupied and open for the community is an opportunity cost. Staff COLUMBUS TUSTIN PROJECT Page Three March 29, 1983 recommends that the City carry this opportunity cost for four to six months to see how the community responds. In the event that the community should not utilize these open time slots, staff will reprogram this facility with classes and generate even more revenue. In previous communications, staff projected revenue of $90,000. per year. In reviewing the projections and coming up with more detail as per Council's request, revenue projections now total $104,000. per year. This is detailed in the Attachment. Of the $104,000., $57,000. is revenue which would be transferred from Lambert and the Community Building. Staff feels these projections are conservative; when a new facility is built, new programs are generated not only by staff, but by the excitement the community feels for the facility. Staff feels confident that the venture can be a self-sustaining one. Royleen ~.-J~hite, Director Community and Administrative Services RAW:sk Attachment COLUPlIUS llJSTIN PROJECT REVENUES AND COSTS PROJECTED YEARLY REVENUES Basketball Leagues Volleyball Leagues Open G~m and Rentals New Classes Transferred Classes New Sports Programs TOTAL REVENUE $ 22,000. $ 4,000. $ 2,000. $ 13,200. $ 57,000. $ 5,500. $103,700. MAINTENANCE AND OPERATIONS Personnel * $ 28,000. Utilities $ 31,000. Supplies $ 4,000. Equipment $ 2,000. Floor Refinishing $ 4,000. TOTAL COSTS $ 69,000. Equivalent to 4,307 hours per year coverage, at $6.50 per hour. Staff recommends utilizing part-time personnel in order to eliminate full-time benefit costs, as well as to allow for flexible scheduling.