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HomeMy WebLinkAboutP.C. MINUTES 09-21-81TUSTIN PLANNING AGENCY Minutes of Regular Meeting September 21, 1981 The Planning Agency held a regular meeting Monday, September Zl, 1981, at 3:00 p.m., in the CounCil Chambers of the City Hall, 300 Centennial Way, Tustin, California. The meeting was called to order by Chairman Sharp at 3:07 p.m. The Pledge of Allegiance was led by Chairman Sharp and the invocation was given by Mr. Edgar. ROLL CALL Present: Absent: Also present: Sharp, Edgar, Hoesterey, Kennedy, Saltarelli Mone Michael Brotemarkle, Community Dev. Director William HUston, City Manager James Ro~rke, City Attorney Mary Ann Chamberlain, Associate Planner, Recording Secretary MINUTES The minutes of the regular meeting held Septe~er B, lg81 were approved as submitted. PUBLIC HEARINGS 1. USE PERMIT 81-27 Applicant: Location: Request: Barnett Nowltng 1162 Sycamore Avenue Authorization to construct eight (8) residential condominium units. After the presentation of the staff report by Mr. Brotemarkle, the public hearing was opened at 3:13 p.m. John Zier, 1152 Meat Lane, stated to the Agency that the project under construction (1120 Sycamore Avenue, which is not a part of this application) is'horrendous for the isolated residential area and the height of itlis ridiculous. He further informed the Agency that the undergroundi parking is hardly underground. Mr. Zier informed the Agency ~hat he is representing other homeowners in the area. I Leon Hoffman, 1191 Meat Lane co~lained of the skyline (the height of the projects) andl stated that he felt no more condos should be built along SycamoreI Avenue. Ernest Young, 1162 Meat Lane stated that the traffic along Sycamore is unbearable and more condo's will make it worse. Mr. Young also pointed out that Carfax is not aligned over Sycamore which causes many ac=idents. Mr. Ledendecker, Ct~ Engineer informed the Agency that the City is pursuing the extension of Newport Avenue through to Edinger Avenue which would alleviate some of the traffic problems on Sycamore. However, before the Public Utilities Commission will consider the application, an Environmental I~act'Report will have to be prepared by the City. Mr. Young questioned if stop signs could be installed to alleviate some of the traffic on Sycamore and Carfax.' Mr. Ledendecker responded that they have conducted traffic surveys and the volume of traffic does no~ warrant stop signs. However, a study is being conducted to see if a crossing guard is warranted. Mr. Richard Newling, 14081Yorba, applicant, spoke in favor of the project and stated that he was available to answer ~any questions the Agency might have. Suzanne Zier, 1152 Meat Lane questioned if the underground parking on this project would be the same as the project that is under construction at 112! Sycamore. Mr. Brotemarkle ex~latned that this project is a typical 29 foot structure with four feet of underground parking structure. Moved by Saltarelli, seconded by Edgar to close the public hearing. Motion carried $ - O: AYES: Sharp, Edgar, Hoesterey, Kennedy Saltarelli NOES: None ABSENT: None Moved by Saltarelli seconded by Edgar to deny Use Permit 81-27 because of the main building exceeding 20 feet or one story within 150 feet of R-1 zoned property. Motion carried 5 - O: AYES: Sharp, Edgar, Hoesteroy, Kennedy Saltaelli NOES: None ABSENT: None PUBLIC CONCERNS - None OLD BUSINESS - None NEW BUSINESS - None STAFF CONCERNS - None AGENCY CONCERNS Mrs. Kennedy informed the public to visit the Community Development Department in order to be knowledgeable of zoning and current building activities. AO,.IOURNMENT The meeting was adjourned at 3:43 p.m. to the next regula~ meeting on October 5, 1981. James B. Sharp Chairman Recording Secretary MAC/11 h: g/28/8]. ~CIT~ ~ T~a~XN, eaT.!~O~NIA September 21, 1981 The meeting was called to order by Chairman Sharp at 3:44 p.m. in the City Council Chambers, 300 Centennial Way, Tustin, California. 2 · ~ ('iT.T. Agency Members Present: Agency Members Absent: Others Present: 3. APP~%~FAL ~F~ Edgar, Hoesterey, Kennedy, Saltarelli, Sharp None: James G. ~murke, City Attorney William A. Huston, City Manager Mary: E. Wynn, City Clerk Mike Brotemarkle, Com~. Dev. Director Bob Ledendecker, .City Engineer Roy Gonzales, Personnel Director Ron&ld Nault, Finance Director Roy~een White, Comunity Services Director Eva iSolis, Deputy City Clerk Nancy Miller, Administrative Aide Approximately 20 in the audience It was moved by Kennedy, seconded by Edgar, to approve the minutes of the September 8, 1981, meeting.. Motion carried 5-0. EL C~MINO~L~s~.~UUUt~uTTT-?T~DI~'~ICT~iO. 5 ~(~TI~NO. ~DA 81--11 - A Resolution of the Tustin Community ~develop- ment Agency of the City of T~stin ACCEPTING WORKS OF IMPROVEMENT AND AUTHORIZING RECORDATION OF NOTICE OF COMPLETION (Placement of Conduit & Structures for Underground Electrical & Telephone Facilities Within the E1 Camino Real Underground Utility District No. 5 - Pacific Pipeline Con- struction Co.) As reco-~ended in the memo ~ated September 11, 1981, prepared by the City Engineer, it was moved by Sa~tarelli, seconded by Edgar, to adopt ~solu- tion No. RCA 81-11, and assuming no claims or stop payment notices are filed within 30 days of the date of recordation of the Notice 'of Comple- tion, authorize payment of the final 10% retention amount at that time. Carried 5-0. 104 In response to Mr. Edgar's request, the City Engineer provided an esti- mated timetable as to when poles will be taken down and work completed by the three utility companies {electric, cable, and telephone). It was moved by Hoesterey, Seconded by Edgar, to adjourn at 3:46 p.m. to the next regular meeting on October 5, 1981. Motion carried 5-0. MINUTES OF A OF ~HE ~=£/~ CITY ~0~NCIL COUNCIL CONFERENCE ~M 300 lCentenni~ Way ~~ 16, 1981 5:15 P.M. I. TO ~ The meeting was called to order by Mayor Sharp at 5:24 p.m. Councilpersons Present: Councilpersons Absent: others Present: Sharp, Hoesterey, Kennedy, Saltarelli, Edgar William A. Huston, City Manager Mary E. Wynn, City Clerk Mike Brotemarkle, Co-~. Dev. Director Mary Ann Chamberlain, Associate Planner Bob Ledendecker, City Engineer Approximately 6 in the audience III. Bill Huston, City Manager, reported that although the County has not made a con~ni~ment concerning the amount of available HCDA funds, their staff has estimated that the City could be entitled to approximately $150,000 for each of fiscal years 82/83, 83/84 and 84/85 (a total of $450,000). If the Council approves the Cooperation Agreement, the next step would be to file an application for funding. The City staff recommends application for "B" Street improvements project (estimated cost of $315,000) and that the balance ($135,000) be allocated for a Housing Rehabilitation Program. By approving the agreement tonight, the Council is not locked into the program but would be able to approve or reject projects as they are submitted. It was moved by Ke~-nedy, seconded by Saltarelli, to authorize the Mayor to sign a Cooperation Agreement between the City and the County of Orange which provides for the City's participation in the Housing and ¢onu~unity.Development Block Grant Program and that the City CounCil direct Staff to file an application for funding of the "B" Street improvements project and Housing Rehabilitation Program. Carried 4-0, Edgar absent. 81 ADJO~FI~T- It was moved ~ Kennedy, seconded by Hoesterey, to adjourn at 5:31 p.m. to the next regular meeting on September 21, 1981. Carried, CO%~NCIL CWkMBERS 300 Centennial Way Septmmber 21, 1981 The meeting was called ~o order by Mayor Sharp at 3:46 II. Councilpersons Present: Councilpersons Absent: Others Present: Edgar, Hoes=erey, Kennedy, Saltarelli, Sharp None James G. Rourke, City Attorney William A. Huston, City Manager ~"~Yl E. Wynn, City Clerk Mike Brot~"~kle, Comm. Dev. Director Bob Ledendecker, City Engineer ~y Gonzales, Personnel Director Roneld Nault, Finance Director Royleen White, Community SerVices Director Charlee R. Thayer, Police Chief Eva Solis, Deputy City Clerk Nancy Miller, Administrative Aide Approx4m~tely 10 in the audience La~LTI~ " Mayor Sharp read and ~resented a proclamation designating October, 1981, as "United Way Mo~th" to representatives of C-~p Fire Girls. TC None V. Item 6 was removed £~om t_he Consent Calendar by saltarelli; and Item~ 7 and 11 by Edgar. It was then moved b~ Saltarelli, seconded bF E~gar, to approv9 ~he remainder of the Consent Calendar. Cou~cilwcman Kennedy requested that the August 31, 1981, Workshop Minutes be amended ko show audience attendance fr~ "approximately 40" to "approx~tely ~5." Council concurred. Mo~ion carried 5-0. 1o APP~jv~- O~ ~ -August 31, 1981 Workshop (As Amended) .September 8, 1981, ~egular Meeting 2. A~,~.~vaL ~ D~M~D~_th- amount of $298,203.89. pa'~ll,'IC~l"~Oll O~' PA~]I~ in the amount of $95,335.06. 5O Deny Cla~ o~ J~ Z~iga as ~co~ded by ~e City 40 At~o~ey. ~ Deny ~ of Lee ~ weissger~er as ~co~ended ~ ~e City Atto~ey. ~ 40 ~ ~. 10815 (Office Condo~i~ ~ Chambers R~d) Accept ~1 ~lic ~provemen=s within Tract No. 10815 and authorize the release of the following bonds: Bond No. 868117 - Fai~ful Perforce - $6,500 ~nd No. 868117 - ~r and ~terials - $3,250 Bond No. 868118 - Mon~ent~ion - $100 CITY COUNCIL MINUTES Page 2, 9-21-81 10. CO~T ~OR ~ ~ 91~lw~z ~.2. 9401-282-10 (10~ x 161~ strip of land at ~he NE corner of Holt and Irvine) Consent to ~he sale of sub~ec~ proper~y as recommended by the City Engineer. 67 ~&FFI~ NO. 81-107 - A Resolution of ~he City Council of ~he City of Tustin, TO APP~DVE CERTAIN MODIFICATIONS TO THE JOINT POWEP~ AGREEMENT FOR THE PUBLTC ~ENCIES DATA SYSTEM Adoption of Resolution No. 81-107 as recommended by the Finance Director. 50 ~QLUT~ NO. 81-~08 - A Resolution of the City Council of the City of Tustin AC=~:F~ING WORKS OF IMPROVEMENT AND AU'a~=ORIZING RECORDATION OF NOTICE OF COMPLETION (17th Street Traffic Signal & Street Widening Improvements - Elec~rend, Inc.) Adop~iun of Resolution No. 81-108 as recon~ended by ~he City Engineer. 95 Consent Calendar Item 6 - The City Manager and City Engineer responded ~o questions and comments by Councilman Saltarelli and Mayor Sharp. It was then moved by Saltarelli, seconded by Kennedy, to approve t_he following= Approve and adopt ~he sub~ec~ "City of Tustin Minority 'Busi- ness Program" as recommended and contained in the m-~_ dated Se~cen~er 14, 1981, prepared by the Engineering Department. Motion carried 5-0. Consent Calendar Item 7 - As reco~nded by the City Engineer, it was mo;ed by Saltarelli, seconded by Hoesterey, to table the follow- ing to October 5, 1981= Grant a 28 calendar-day e~me extension to Allied Sprinkler Company on the landscape and irrigation contrac~ for Colum- bus Tustin Parksite parking lot. Carried 5-0 · 77 Consent Calendar Item 11 - In response to Councilman Edgar, the City Engineer clarified that the road in question is actually Myford/Weir Canyon, which presently runs along the alignment of Old Myfor~ Road (now within Irvine city limits) southerly of the I-~ Freeway, bu~ somewhere on the present City boundary southerly of the freeway. This /s in the Irvine/Tustin Reorganization which would ultimately be the city boundary line between the two cities. This is a required yearly requalification so that in the event the City ~oes not requalify, we are ~nable to su~mit any cooperative projects to the County. It was then moved by Edgar, seconded by Saltarelli, to approve the -following= 11. R~]TIO~ NO. 81-109 - A Resolution of the City Council of the City of Tustin, California, INFORMING THE ARTERIAL HIGHWAY FINANCING PROGRAM ADVISORY CO~4ITTEE OF THE STATUS OF THE CITY OF TUSTIN MASTER PLAN OF ARTER/AL HIGHWAYS Adoption of Resolution No. 81-109 as requested by the City Engineer. Motion carried 5-0. CITY COUNCIL Page 3, 9-21-81 ~& ~ III. P~0C- LA~TIO~ Upon the arrival of the!29 mmhers of the Tustin Bobby Sox Softball Minor Ail Stars, Mayor ISharp read' and presented a proclamation to the team in recognition of their 'winning 1st Place in the Bobby Box National Tournament hel~ in Buena Park, California, on August 14, 1981 · ' 84 VI. Om'~ZN~NCE~ FOR ,.-.r;-~,a~.~.J.~ -! None FIX. O~I~CE~ FOR ADOPT~ - NoDe ~III. 0~D ~T~S- None P~Qu~ ~ ~ ~ t~ ~ T~J~EH Da~v~ ( Unbudqet ed )~ A~ contained in thei letter dated Sep~m-her 11, 1981, from the Tus=in Jaycees, it was moVed by Saltarell'i, seconded by Kennedy, to approve the race, sets regarding Liability Insurance, Eq~eS- trian Entries, and Allocation of Funds in the amount of $2,750. Carried 5-0. 34 2. ~ ~ B~ ~ORj ~ ~]LR 1981,-82 (Budgeted It---) Bids for subject pro~ect were received a~ follows: Con~ractor Roy Allan Slurry Saa~, InC., Laguna Niguel Ted R. Jenkins, Long Beach Pavement Coatings Company, Anaheim Bid $19,648.27 ' $20,510.23 $23,655.52 The low bid is 20% Blow the Engineer's est/mate of $24,568.60 wi~h $24,500 presently allocated for the work. As reco---ended in ,ab. la memo dated September 14, 1981, pre~ared by the Engineering Department, it was moved by Saltarelli, seconded by Kennedy, to award subject project to Roy Allan Slu~y Se~l, Inc., Laguna Nigueli and 'au~horize staff to add approx/mately $4,000 of a~ditiona~ slurrY seal to the project to utilize all of the $24,500.00 in funds allocated for this work. Carried 5~0 · 95 ~ ~ B~ FOR PISC~L ~ 1981-82 (Budgeted Item) Bids for subject pro~ect were received as follows: Con~ractor R. J. Noble Company, Orange Ail American Asphalt~ Orange Sully-Miller Contract. lng Co., Orange Vernon Paving Co., C~rritos Por~er Construction Co., I~c., santa Ana Blair Paving, Inc., yorba Linda Griffith Company, Irvine Hardy & Harper, Inc., Tus~in Bid $159,416.78 $167,317.73 $171,206.44 $172,056.60 $177,536.80 $180,065.91 $186,523.28 $192,333.35 The Iow bid is 24% below the Engineer's estimate of $210,269.90, with $210,000.00 ~re~entl~ allocated for =he work. As reco~aended in =he memo dated Se~cember 14, 1981, prepared by ~he Engineering Depa&~ent, it was moved by Saltarelli, seconded by Kennedy, ~o award subject 9rojec~ to R. J. Noble Company, 0range~ and authorize staff to add approximately $50,000 in additional maintenance locations =o the project to utilize all of t_he $210,000.00 in funds allocated for the work. Carried 5-0. 95 CITY COUNCIL MINUTES Page 4, 9-21-81 X. BUSINESS 1. 1~ FOR L:q:Jl%Cll]t,~ OF MOBILE HZtD'FO T~r-'tc'~0~t~S ( Ur~budgeted Item) In response ~o Councilman Saltarelli's comments re budget con- straints, Police Chief Thayer responded that although the eq~p- ment would not be used every day, if and when the need arises, it is extremely worthwhile; and he could not evaluate whether or not the City should defer purchase until next fiscal year. He further indicated that T.~.RA no longer provides grant monies for eqaLtpment purchases. The City Manager suggested .consideration of purchasing three units in lieu of the requested five. It was moved by Kennedy, seconded by Edgar, to authorize staff to purchase three mobile radio telephone units and budget the r~m~ining two units in next year's budget. Council/staff discussion followed regarding priority signifi- cance and justification, decreased n,~her of units, budget con- straints, .identifying City staff ~hers whose vehicles would be equipped, and liability exposure in a disaster if the City did no~ have use of such equi.~m-nt. Motion carried 4-1, Saltarelli opposed. U~on being recognized by Councilman Edgar, Terry Sorensen, Tustin Jayceee President, indicated that following his discus- sion last week with the City Attorney, he had pursued the matter of -AmOng the City as additional insured on the Jaycees' policy, which can be provided at a cost of $200.. The City Attorney stated it was advisable to obtain the additional insured coverage · It was then moved by Edgar, seconded by Kennedy, ~o authorize City payment of the $200 to designate the City of Tustin as additional insured on the Jaycee's parade insurance policy. As reco~ended by the Director of Finance, the motion was amended to authorize s~aff ~o explore the feasibility of includ- ing the Tiller Days Parade with the Street Fair liability insur- ance policy. Carried 5-0. 34 RESG~tTIOM HO. 81--106 - A Resolution of the City Council of the City of Tustin DESIGNATING A SURVE"f A~EA FOR REDE~muOPMENT PROJECTS Following comments by the City Manager, it was moved by Kennedy, seconded by Edgar, ~o adopt Resolution No. 81-106 which desig- nates the area within the City limits of the City of Tustin (excluding the Town Center area) as a sux~ey area and directs the Planning Agency to select one or more project area within · the survey area, as reco"wnended by the City Manager in his report dated Sept~wher 16, 1981. Motion carried 5-0 · 81 The City Manager added that the October 26 scheduled workshop would be an appropriate opportunity for Council to provide staff with general direction as to potential project areas, with the understanding t.hat no formal action be taken at that time. The City Manager indicated the report dated September 21, 1981, prepared by the Community Development Department regarding the Draft EIR on the Toxic Waste Station was included on the agenda for information only, and a presentation by the County is scheduled for the October 5, 1981, Council meeting. CITY COUNCIL MINUTES Page 5, 9-21-81 2. ~A~IO~S C~C~RNS - C~,im~%N ~aH a) b) Councilman Edgar expressed regrets on being unable to attend the September 16, 1981, special Meeting at which the Housing & CoBunity Development Program was approved. The City Engineer concurred with Councilman Edgar's sugges- tion that the proposed HCDA "B" Street project be identified in detail by es%ablishing a simple priority to complete the work from Nisso~ to Mitchell before attempting work on Street from Mitchell to McFadden and that storm drain proj- ects be coordinated with street improvements in that area. Council concurred. 81 c) Councilman Edgar complimented the Police Chief on his report and requested that in the future it include a footnote as to the n,~her ofI spee4ing citations issued on residential streets. Folldwing Council/staff discussion, Chief Thayer indicated he WOUld advise Councilman Edgar if providing the figures would be feasible in terms of staff time. d) In response to Councilm~n Edgar, the Community Development Director reported that most Housing Element violations occur under the Housing & Dangerous Buildings Code for which the City is not staffed nor has the capacity to correct. a) In response to .Councilwoman Kennedy's request for an update on the City's procedure for dealing with overcrowded resi- dences, particularly on E1 Camino Real between 1st and 2nd Streets, the COmmunity Development Director responded that the problem exists throughout the City and relayed some of the legal problems involved in dealing with such matters. The City has been successful in a number of cases of major, flagrant overcrowding by exerting moral pursuasion on a given property owner or by discovering a technical code vio- lation of the UBC and thereby declaring the structure sub- standard and ordering it to be vacated. However, in many instances where overcrowding exists the City is not that fortunate where (a) the property owner is cooperative, or (b) there is a technical violation. Staff indicated they would investigate the specific location. b) Councilwoman Kennedy informed Council that she had received several complaints regarding chemical fumes in the air in South Tustin, and staff is working with her on this. The Community Development Director and Community Services Direc- tor are working together to set up a procedure whereby resi- dents will be informed through "Tustin Today" on the proper steps to follow, who to call, etc., on such matters. Coun- cilman Saltarelli reported that people on Royal Oak and Greenmeadow had also complained about the fumes which he believed were caused by fertilizer used on the U.S.M.C. base · In accordance with Councilman saltarelli's coments and recom- mendation and following Council discussion, it was moved by Edgar, seconded by Saltarelli, to cancel Council participation on the North Tustin Specific Plan Advisory Committee, with staff to monitor the Committee's activities, maintain County/City com- munications, and report to Council as necessary. Carried 5-0. 5. VAP~O~S C0NC~N~ - ~AXOR a) The City Attorney assured the Mayor that problems with the Boys' Club lease agreement have all been worked out to the satisfaction of all parties involved. cITY COUNCIL MINUTES Page 6, 9-21-81 ][-re In reference ~o ~he ~he. City ,--~4 as a high priority site for ~he Indus~rial Waste Transfer Station ~ing consi~r~ re~ he h~ con~a~ Su~i~r ~d ~d ~ceiv~ a ~=isfac=ory ~sponse (~pies of ~s~u=~ ~ Co.oil). Co~ct~-~n Edg~ al~ conta~ Sure.or ~ider, b~ feels ~e Ci=y ~o~a s~ll ~n~ ~ ~=or ~e ~=~ ve~ closely. ~yor he ~ecifically ~a like h~ =~ s~ a~ion on ~e will ~= d~ ~nsia~a=ion ~fore ~g ~ally ~ppens. It was moved bU Edgar, seconded by Hoe~ers¥, ~o'adjourn at 5:02 p.m. ~o ~he nex~ regular mee~_ing on October 5, 1981. Carried 5-0.