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HomeMy WebLinkAboutNB 1 TUSTIN TILLER DAYS 9-21-81II'.O. BOX lO?, TUITIN, CALIFGRNiA 12i1~ 'Yo~q: ~n ~ Lm~4r~dp Tr~ T~.~ Commun~g .~r~f~' NEW BUSINESS NO. 1 9-21-81 September 11, 1981 TO: City Manager City Council City Attorney FROM: Tustin Jaycees · Tustin Tiller Days Parade (October 10, 1981)--Proposed September 21, 1981, City Council Agenda Item The Tustin Tiller Days Parade, an integral part of this year's Tiller Days Celebration, is just around the corner, and, as we have over the past several years, the Tustin Jaycees are prepared to devote their time and energy to insure its success. However, there are thmee major Parade-related issues which require Council consideration and approval; to wit: liability insurance, equestrian entries, and allocation of funds. The following are the proposals of the Jaycees on these issues: 1. Liability Insurance - The Jaycees will procure adequate liability insurance to cover their own involvement in theParade while the City procures its own coverage to the extent of'its involvement. Each party will then have coverage to the extent it may deem necessary. Note: This arrangement received Council approval in conjunction with last year's Parade; 2. Equestrian Entries - Only those equestrian units with substantial parade experience (i.e., six parades within the last twelve months) and good safety records will be allowed to participate. In addition, these entries, with the exception of military units, will be required to provide evidence of at least $1,000,000.00 of liability coverage and sign an agree- ment relieving the City and the Jaycees of any liabilities resulting from their participation in the Parade. Note: These equestrian entry require- ments received Council approval in conjunction with last year's Parade. Note also: The same Equestrian Entries form and the same Release, Hold Harmless, and Indemnity Agreement (copies attached) required of equestrian entries in last year's Parade will be required this year, as well; and 3. Allocation of Funds - The City Will provide funds to run the Parade in an amount not to exceed $2,750.00. It is urgent that these funds be disbursed to the Jaycees as soon as possible in light of the significant "front money" which is required to put on this event, particu- larly for trophies and band judge fees. Up to this point, the Jaycees have been required to dip into their general fund and/or members' own pockets to meet these expenses. Projected expenses include $1,500.00 for trophies, $500.00 for band judges, and $750.00 for miscellaneous expenses (i.e., printing, postage, celebrity signs, route signs, etc.). Ail funds received by the Jaycees from the City will be administered out of a special Tiller Days account which we already have established to September 11, 1981 Page Two insure that all expenditures can be properly and easily accounted for. Note: In conjunction with last year's Parade, the City allocated $2,500.00 to the Jaycees in the manner outlined above. The additional $250.00 request~ this year represents anticipated increased expenses in conjunction with such items as postage and trophies. If further explanation of any of these proposals is required, please do not hesitate to contact the undersigned. If you desire, we will have a representative present at the City Council Meeting where these proposals are to be addressed to answer any remaining questions you might have. Very truly yours, Ter~L. ~- ~- Sorensen President, Tustin Jaycees Office: 832-2220 Home: 832-6857 TLS:ljb Attachments cc: City Clerk f ).JJOX ;07, TUSTIN, CALIFORNIA CRIB0 ~qUESTRZAN ENTRIES A11 equestz/an entr/es~in the 1981 Tuscin T/1Zer Days Parade muse meet the follovlu& requireuencs: 1) At lease $1,000,000 liability coverage on Zbe entry valid through October 10, .1981. Proof of this coverage Bust be aubuLcced vLch th~ application. ' 2) S~sn~canC parade experience vLch an exce~euC oa~eC7 zecord~ All entries muse have participated Sn aC ~easc 6 parades ~n cbc Iasc 12 uonChs. A ~LsCLu& o~ ~beae parades wusC accom- pany the 3) The enclosed Release, RoZd Harmless, and Indemnity Agreeuent must be coupleted, stsned, and returned vith tbe application. Listing o! Parades In the Zest 12 usu'cbs: Bane of Parade ~ate PLEASE reneuber to enclose a copy of your certificate of insurance and the orlB~na! of ~he sLsned sgreeuent.