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Home My WebLink AboutNB 4 MOBILE RADIO TELE 09-21-81DATE: FROH: SUBJECT: September 15, NEW BUSINESS NO. 4 9-21-81 lOS1 Intet*-Com Honorable Mayor and City Council Via W. Huston, City Manager C. R. Thayer, Chief of Police Request for Purchase of Mobile Radio Telephbnes In both of Captain Williams' reports regarding the chemical spill on August 9, 1981, he identified as a very critical need, mobile telephones for certain units in the Police Department. Council expressed interest in having bids presented on mobile telephone systems. I have taken the liberty of expanding the bids to include fi.ve mobile telephones. The four identified by Captain Williams (Field Supervisor's unit, Chief of Police's uni~, Operations Commander's unit, Services Commander's unit) as well as an additional one for the City Manager's vehicle. His position as Executive in charge of all disaster responses mandates that he also have a unit equipped with this mobile communications facility. In looking into the mobile telephones, we have discovered that there are two basic approaches available: one using VHF (very high frequency) and the other using UMF (ultra high frequency). VHF is the more powerful of the two and would be desirable in those situations where there are many obstructions, particularly extremely mountainous areas where the mobile operator is quite distant. However, in the Orange-Los Angeles County areas, there have been no problems of this type, nor is the terrain such that this additional power is needed. Additionally, the VHF channels are limited and there are no plans for expansion of them in the immediate future. It is very difficult, therefore, because of the heavy traffic, to get on a VHF radio telephone channel. Thus, much of the benefit from the mobile telephones could be lost. UHF has a shorter range than the VHF and therefore would be unusable in those situations where the mobile telephone was out of the County area unless there was access to an appropriate repeater. Of particular significance is the fact that there are significantly more UHF channels than VHF channels and that number is being increased steadily (for that reason exact number of channels is difficult to quote). Due to the fact that UHF is the most recently developed and that many of the old radio telephones are on VHF channels, UHF traffic is lighter and the greater number of channels avaialable on UHF means that the radio telephones are usable on demand without ' having to wait for other users. Page 2 Request for Purchase of Mobile Radio Telephones 9/15/81 Another feature of concern in the purchase of radio telephone systems is whether the systems are fully synthesized or if they use crystals. A crystal system is limited in the number of channels that may be used and the addition of any channels requires an outlay of approximately $30 per crystal. Thus, as channel usage is modified in the future, this could become a rather expensive change requiring $15-0 for each channel change on the five radio telephones. A fully synthesized system, on the other hand, does not use crystals and an addition or deletion of channels is simply a matter of adjustment at, for all intents and purposes, no charge. Based upon the above concerns, we would recommend that the Council consider a fully synthesized UHF system and not a VHF uasynthesized system. Bids were solicited and four were received. A breakdown of those bids is attached. Based upon those bids, Council has two basic options. The first is an outright purchase of the five mobile telephones. The second is a lease-purchase option as offered by Electronic Telephone Corporation in their bid. This bid, hewever, over a period of three years results in a total cost of $7,200 more than the outright purchase bid for the same equipment from Electronic Telephone Corporation. It is, therefore, the Police Department's recommendation that Council purchase the mobile telephones outright as in the first option. Contact was made with Finance Director, Ron Nault, regarding financing of this purchase and it is his recommendation that the telephones be purchased from uncommitted funds. RECOMMENDATION That the City Council authorize the Finance Director to purchase five Harris Alpha 2000 UHF mobile telephones from In-Touch Communication Systems of America, taking advantage of the less ten percent for COD bid, making a bid total, including installation and one year service contract, of $16,826.42. This bid is o~than the next lowest bid for the same system. C. R. THAYER CHIEF OF POLICE Attachments: Mobile Telephone Bid Summary Bid Sheets from each bidder CRT:dh In-Touoh OommunicaCion Sy-~Cem-~ Of America, Inc. September 7, 1981 1510 E. Eding~ Building A Santa Aha, California 9E705 (714) 953,.6877 Tustin Police Department 300 Centennial Way Tustin, Calif. 92680 ATTENTION: FRED WAKEFIELD Gentlemen: We are pleased to quote you on the following mobile phone systems. The prices are list prices, your price for five units will be less ten percent on C.O.D., less five percent for net thirty days. Please note the options available for the systems. V.H.F. MOBILE TELEPHONE SYSTEM Harris Alpha 2000 V.H.F. System Magnetic Mount High Gain Antenna Speaker Switch Option (Allows use of speaker in the manual mode. ) U.H.F. Mobile Telephone System Harris Alpha 2000 U.H.F. System $3,795.00 Magnetic Mount Antenna High Gain 49.50 Speak Switch Option ?5.00 (Same as VHF speaker switch) Combined V.H.F. and U.H.F. System with One Control Head Combined UHF and VHF System Alpha 2000 $6,750.00 Magnetic Mount High Gain Antennas 99.00 Speaker Switch Option ?5.00 Please do not hesitate to give me a call as we look forward to serving your department. Sincerely, IN-TOUCH COMMUNICATION SYSTEMS, INC. ./ Kamran Kazem UNIT PRICE/EA. 5 PIECE/EA. $3,495.00 $3,145.50 ~9.50 44.55 75.00 67.50 $3,415.50 44.55 67.50 $6,075.00 89.10 67.50 KK/sd . i~SER~ICE T.e. - ~i#11~.1. O !!.1~111 DICK INGHAM .., --/..= ..s~,a. ~-JSTOMER CITY OF TUSTIN POLICE DEPT. Tustin. ~ATE Ca ZIP IIENERALOELEC TRIC GENERAl. ELECTRIC COMPANY MOBll"~ COMMUNICATIONS DIVISION I.YNCHmmuFIG, VIRGINIA 24S02 REFER INQUIRIE~ 1'O: S~LES REP. Dick Inqham 835-3305 102-907 DATE Sept 7, '81 FREQUENCY BAND r-1 LO [] HI APPROX. SY$iEM RANGE [] UHF [] 800 MILES (MOBILE TO BASE) QTY. MODEL NO. 5 YS55SSXZ88A m 5 GL 2000 OST ANALYSIS ~AYMENT WITH ORDER $ 60 MONTHLY PAYMENTS TO MONTHLY MAINT. $ [ONTHLY REPEATER / SITE RENTAL $ UAILY MOBILE COST $ FCC RADIO SERVICE DESCRIPTION RCC radio telephone radios. Capable of full duplex operation on tmelve (12) channels with 5 ppm frequency stability. Complete with antenna, antenna'cable, control cable, power cable and mounting hardware. (Magnetic mount antenna will be supplied where required) Control Unit, $1enayre. 12 channel,pushbutton 1,246.00 IMTS/MTS operation. Programmable for 5,6 or 7 digit signaling, with binary control inter- face. On-hook call processing Last number recall Auto-wait for free channel Ten stored pre-programmed numbers. Memory protection. Multiple roam areas 8 Digit display & call duration timer 5 Year Fixed term Lease 2,615.00 385.0~o. 60.00 /~o. n/a / DAY UNIT PRICE 2,117.00 TOTAL EQUIP. PRICE TOTAL TRADE- IN ALLOWANCE SUB TOTAL EQUIPMENT INSTALLATION TAXES TRANSPORTATION TOTAL SYSTEM CASH PRICE TOTAL PRICE 10,585.00 6,230.00 16,815.00 n/a 16,815.00 225.00 n/a ~ore-paid 16,815.00 USCELLANEOUS: · FREQUENCY CO-ORDINATION FEE $ ~ Y ~;1R AN / mn t'~1. ~v,v'ir~ ( qN.NN ) PERCOM . PERSONAL COMMUNICATIONS COMPANY Two-Way Radios - Car Telephones · Pagers Sales · Service · Leasing 1370 Logan Avenue. Unit F Cos~ Mesa. CA 92626 (714) 631-0202 Se~tembe~ 8, 1981 HARRIS MOBTT~ T~T.'E'FHONE Alpha 2000 VttF AT-09 TM-1 Sales Tax Installation Total Cost $ 3430.00 27.0O 22.00 3479.00 208.74 75.00 $ 3762.74 Alpha 2000 UH2 AT-lO TM-1 Sales Tax Installation Total Cost $ 3715.00 27.00 22.00 3764.00 225.8% 75.00 $ 4064.84