HomeMy WebLinkAboutOB 1a COMM RPT SYSTEM 09-08-81 mm l
DATE: August , 1981 llter-Com
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CHARLES THAYER, INTERIM CITY MANAGER
SUS,JECT: COMMITTEE/BOARD MEMBER REPORTING SYSTEM
RECOMMENDATION:
It is suggested that City Council approve the attached reporting
fo~m, which will be sent quarterly to each appointed committee/
board member.
It is further reco~tended that the Council review the necessity
of the co~uuittees/boards that are designated by an * on the
attached list. These particular co~m,ittees/boards have been
inactive for some time and their usefulness as a body may be
suspect.
BACKGROUND:
It was Council's suggestion that some sort of reporting system
be implemented for all those appointed representatives of the
City to various co~muittees. This reporting system is designed
to keep the Council well informed about the activities of these
groups.
DISCUSSION:
The attached letter and reporting form have been designed to
meet the needs of the Council to receive pertinent information
from it's citizen representatives. The reporting forms will
be mailed to the co~uuittee members on a quarterly basis, will be
completed and returned to Council, for any further action
necessary. Attached is a list of the current representatives,
as far as we have been able to determine.
FISCAL IMPACT:
There is no cost, other than postage, associated with this system.
CHARLES THAYER,
Interim City Manager
CT:nm
attachments
( address )
(h~e ~)
(work #)
Did this committee/board meet during the previous quarter?
Yes No
DATE OF LAST MEETING:
DID Y~3 ATI~:
If yes, please complete the reminder.
yes no __
If y~S, what were the main issues discussed?
Is any action required by City Council? If so, explain.
Co~ments/reco~endatior~ for City Council
As a representative of the City of Tustin to the
(cc~mittee, board, etc), your a~sistane is requested in p~-o~iding us
information on la)ur appointed activities. It is important that ~
ese~_blish a simple reporting system to k~ the City Council informed of
all issues which impact the citizens of Tustin.
We have designed the attached fo=,,,, (it will be mailed to you each quarter)
which will be required fo~ suk~ittal cna quarterly basis, to insure the
timely flow of information to the Council. Should you have any questions
concerning this matter, please feel free to contact the City Manager's
office. Thank you.
Sincerely,
JAM~R B. SI~ARP,
Mayor
Reporting Schedule
1st quarter - July 1 thru Sept. 30
2nd quarter - Oct. 1 thru Dec. 31
3rd quarter - Jan. I thru March 30
4th quarter - Apr. 1 thru June 30
City Center 300 Centennial Way Tustin, California 92680 (714) 544-8890
Board/Commtttee/Com~ission
Board of Appeals (~bate~ent
of Dangerous Buildings
and Related Nuisances)
(Created by Ord. 641)
Citizen Aesthetic Advisory
Cv,.-ittee - CalTrans
Health Planning Council -
County of Orange
Housing Authority Advisory
Co~ittee - County of Orange
License & Permit Board
(Created by Ord. 346)
Town Task Force
(Es=ablished 12-3-79)
Relocation Assistance
Agency
(Created by Resolutions
74-32 and 76-56)
__Sr. Citizens Advisory Coun-
cil - County of Orange
Technical Advisory Co_~!ttee-
Orange County Transporta-
~ion C~u~ission
CITY OF ~JSTIN
APPOINTMENTS LIST
BOARDS, CO~dI'A-~'~S & CO~4ISSZONS
Representative
Thomas Shoemaker
Delbert Boyer
FTank Barden
Ralph Cripps
Walter Fredriksen
Frank Greinke
Appointed
02-03-75
01-21-80
08-07-78
11-05-79
02-03-75
08-17-81
Phyllis Turtle 08-03-81
Bonnie Gillm~n, Alt. 08-03-81
Gloria Alto 10-17-77
City Manager 04-10-67
(City clerk, Alt.)
Chief of Police
(Police Lt., Alt.)
Pres., Cb~m~er of Commerce
(vice Pres., Alt.)
Pearl shiffman' 01-02-80
umber~o Cueva
Dr. Walter Flaherty
Tony Coco
Tom Cunningham
Bill Colbern "
John Roach
Comm. Dev. Dir.
City Clerk
City Engineer
Building Official
Community M~m~er-
at-Large
05-06-74
Ruby May,
Alternate
Richard B. Edgar
BOb Ledendecker,
Alternate
12-23 -80
07-06-81
07- 06-81
Expires
P leaeure
of
Council
Council
07- 15-82
07-15-82
P leaeu~e
of
Council
of
Council
Plessure
of
Council
12-23-82
Pleasure
of
Council
Qualifications
Architect
Engineer
Contractor
Spec. Contractor
Citizen-at- large
Citi zen-at- large
Elector of City
Elector of City
Incumbent in desig-
nated position
M~mher of E1 Camino
Downtown Merchants
and/or Chamber of
Commerce
Incumbent in 4esig-
nate~ position
Selected by Agency
~o represent those
affected by proj.
Appointed by League
of Cities
Vector Control District - Ralph Welsh 12-03-79 12-31-81 Elector of City;
County of Orange District resident