HomeMy WebLinkAboutNB 4 ADJOURN IN MEMORY 8-17-81DATE: August 6, 1981
THRU:
NEW BUSINESS
No. 4
8-17-81
Inter-Corn
Charles Thayer, Interim City Manager
TO: Honorable Mayor end City Council
FROM: Mary E. Wynn, City Clerk
SUBJECT:ADJ~3~NMENT OF CITY COUNCIL MEETINGS IN MEMORY OF SOMEONE DECEASED
RECOMMENDATION:
Adopt the following procedures for adjourning Council meetings in memory of someone
deceased and direct the City Clerk to have one of the "Official Adjournment" forms
printed on parchment paper.
BACKG BI~JND:
At the April 20, 1981 Council meeting, Councilman Edgar requested that staff inves-
tigate the possibility of adjourning Council meetings in memory of someone deceased
as is done by the Board of Supervisors.
I contacted the office of Supervisor Riley and talked with John Shoddy. He
informed me that when a prominent person in one of the supervisors' district dies,
that supervisor moves the next meeting be adjourned in their memory and makes a few
remarks regarding the deceased. Following the meeting, the supervisor's secretary
sends the "Official Adjournment", together with a letter from the supervisor to the
family of the deceased.
The following procedure could be established by Tustin:
When a councilperson wishes to adjourn a meeting in memory of a deceased
prominent Tustin resident, a resident who has been active in City affairs,
or someone in their immediate family, he may do so by making a motion to
that effect, accompanied by a few remarks regarding the deceased at the
end of any Council meeting.
Following the meeting, the councilperson making the motion shall give the
City Clerk in writing the name of the deceased, the name of the surviving
spouse or family m-mher, their address, and any pertinent information
regarding the deceased that should be included in the letter to the
family.
The City Clerk shall send the "Official Adjournment", together with a
letter from the Mayor to the member of the family designated by the
councilperson.
Rough drafts of "Official Adjournment" forms are attached.
M~ry E. Wynn
City Clerk