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HomeMy WebLinkAbout09 AMENDMENT TO THE CITIZEN PARTICIPATION PLAN FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM• Agenda Item 9 AGENDA REPORT Reviewed. V City Manager TW Finance Director N/A MEETING DATE: SEPTEMBER 20, 2016 TO: JEFFREY C. PARKER, CITY MANAGER FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: AMENDMENT TO THE CITIZEN PARTICIPATION PLAN FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM SUMMARY: The City of Tustin's original Citizen Participation Plan was adopted in November 1995, and most recently amended in April 2007. The Citizen Participation Plan sets forth the City of Tustin's policies and procedures for citizen participation pertaining to all aspects of the development, amendment, and reporting related to the Consolidated Plan for the Community Development Block Grant (CDBG) program. In addition, the Citizen Participation Plan defines the roles, responsibilities, and composition of the Citizen Participation Committee. At the City's Council's meeting on April 19, 2016, the City Council directed staff to review the Citizen Participation Plan, specifically with regard to the current Citizen Participation Committee. The Council additionally requested that staff survey surrounding Orange County cities for guidance in drafting an amendment to the Citizen Participation Plan. The proposed amendment to the Citizen Participation Plan would modify the selection and composition of the Citizen Participation Committee. Currently, the Tustin Community Foundation is designated as the Citizen Participation Committee responsible for reviewing public service projects, and making a recommendation to the City Council at the start of each three-year funding cycle for public services. RECOMMENDATION: That the City Council adopt Resolution No. 16-48 amending the Citizen Participation Plan for the Community Development Block Grant (CBDG) program. FISCAL IMPACT: None. Amendment to Citizen Participation Plan September 20, 2016 Page 2 CORRELATION TO THE STRATEGIC PLAN: Administration of the CDBG program falls under Goal A of the City of Tustin's Strategic Plan pertaining to Economic and Neighborhood Development. Goal A of the Strategic Plan strives to enable business opportunities and job development and to enhance the vibrancy and quality of life in all neighborhoods and areas of the community. Neighborhood revitalization and promoting economic development are both primary components within management of the CDBG program. BACKGROUND: A Citizen Participation Plan is required for the City of Tustin's participation in the CDBG program. The Citizen Participation Plan outlines the process for public participation in the development and implementation of the Consolidated Plan. Currently, the City's Citizen Participation Plan utilizes the Tustin Community Foundation to participate in a public hearing to identify which CDBG project applications best meet the City's Consolidated Plan priority needs and identify appropriate funding allocations for those projects. The recommendations of the Tustin Community Foundation are then forwarded to the City Council for final approval. Historically, the City of Tustin has had varying composition in its Committee members. From 1995 through 2003, the Citizen Participation Committee included all standing members of the City's advisory commissions which equated to a large 20 to 30 member committee. In 2003, the Committee's size was reduced to an Ad Hoc Committee comprised of seven (7) members. Five (5) were representatives (usually the Chairperson or Chairperson Pro Tem) from each of the City's boards and commissions including: the Planning Commission; the Parks and Recreation Commission; the Cultural Resources Advisory Committee; the Senior Advisory Board; and, the Tustin Audit Committee. The final two (2) members were at large representatives appointed by the City Council. The City Council maintained the discretion to appoint Tustin Councilmembers to serve in the at large positions, or to appoint other community leaders to the two (2) positions. In 2007, the Citizen Participation Plan was amended to designate the Tustin Community Foundation as the Citizen Participation Committee. Currently, the Tustin Community Foundation remains as the Committee for reviewing public service applications. The Tustin Community Foundation was selected for the Committee as they are a non-profit organization served by Tustin citizens of diverse backgrounds united for the purpose of, among other things, raising funds for urgent resident needs, particularly residents in the very low- to low-income brackets. Additionally, the Tustin Community Foundation is able to raise funds to leverage against CDBG funds allocated towards the public service programs that they review; and, it was believed that the Foundation could provide grants to those groups that may not otherwise receive CDBG funds due to the limited availability of these funds but are nonetheless public benefits to the community. The Foundation appoints three (3) of its members, who may or may not be Tustin residents, to serve as the board to review all public service applications. City staff provides administrative support to the board in collecting applications, disseminating materials, and coordinating the review meetings. Amendment to Citizen Participation Plan September 20, 2016 Page 3 At the City's Council's meeting on April 19, 2016, the City Council directed staff to review the Citizen Participation Plan, specifically with regard to the current Citizen Participation Committee. The Council additionally requested that staff survey surrounding Orange County cities for guidance in drafting the proposed amendment. Staff has outreached to six (6) Orange County cities to gather information regarding the selection and composition of their Committee members. A chart containing this information is included as Attachment B. Staffs analysis concluded that generally the surveyed Orange County cities have a Committee comprised of at large members appointed by the Mayor and/or City Council. PROPOSED CITIZEN PARTICIPATION PLAN AMENDMENT: The City Council has the ability to define the Citizen Participation Committee's composition. Based on the request of City Council to amend the structure and composition of the Citizen Participation Committee, City staff recommends a hybrid approach combining the structure of the Citizen Participation Committees from the previous and current practices, and designating the amended Citizen Participation Committee as follows: • A seven (7) member Ad Hoc Committee could be designated as the Citizen Participation Committee for public services projects only. The Committee could consist of the following members: o One representative from the Planning Commission; o One representative from the Community Services Commission; o One representative from the Senior Advisory Board o One representative from the Audit Commission; and, o Three (3) at large members appointed by the City Council. These members could be appointed from various non -profits (such as the Tustin Community Foundation or the Exchange Club of Tustin), residents, community leaders, or a combination thereof. It should be noted that the Committee makes recommendations to the City Council and the City Council will have the final decision on CDBG related matters. The duties of the Citizen Participation Committee with regard to public service programs for the CDBG program are as follows: • To provide citizen and community input in an advisory fashion on the development, implementation, evaluation, and amendments to the Community Development Block Grant Program. • To hold at least one public hearing during the development of the Action Plan and/or Consolidated Plan to obtain citizens views and to respond to citizen proposals and requests, to assist in the determination of the community development and housing needs and priorities, and to obtain comments on the City's Community Development Block Grant program performance. • To encourage broad citizen and community participation on the Community Development Block Grant Program. Amendment to Citizen Participation Plan September 20, 2016 Page 4 It should be noted that historically, there have been concerns that the members of the Committee should all be Tustin residents. The City Council may wish to consider this factor when selecting their at large representatives for the Committee. Regardless of composition, the Citizen Participation Plan indicates that the Committee members should be active community leaders who are aware of the needs of the community and are able to assist in obtaining citizen input and make a recommendation to the City Council concerning public service project selection and funding allocations for the CDBG program. In accordance with Federal Law, the City has published a notice in the local newspaper with regard to the proposed amendments. The public was provided with a 30 -day review period to comment on the amendment to the Citizen Participation Plan. As of the date of publication of this report, staff has received no public comments on the plan. Adrianne DiLeva-Johnson Elizabeth A. Binsack Senior Management Assistant Community Development Director Attachments: A. Resolution No. 16-48 B. Orange County Cities Citizen Participation Committees Table ATTACHMENT RESOLUTION NO. 16-48 RESOLUTION NO. 16-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING AN AMENDMENT TO THE CITY'S CITIZEN PARTICIPATION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING SUBMISSION OF THE AMENDMENT TO THE FEDERAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. WHEREAS, under the Housing and Community Development Act of 1974, as amended, federal assistance may be provided for the support of community development activities which are directed toward certain specific objectives as set forth in the Act as the Community Development Block Grant; WHEREAS, the City is required by Section 91.105 of the Consolidated Plan Final Rule to have a Citizen Participation Plan to encourage citizen participation for the Community Development Block Grant Program; WHEREAS, on April 19, 2016, the Tustin City Council requested staff to survey surrounding Orange County cities for guidance in drafting an amendment to the existing Citizen Participation Plan regarding the Citizen Participation Committee; WHEREAS, the proposed amendment would define the selection and composition of Citizen Participation Committee members; WHEREAS, citizens were notified of the proposed amendment to the City's Citizen Participation Plan through a legal notice published in the local newspaper; and WHEREAS, the City Council considered the amendment at the meeting on September 20, 2016. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as follows: Section 1: The City of Tustin's amendment to the Citizen Participation Plan are hereby approved as presented to the City Council at their hearing on September 20, 2016, and attached hereto as Exhibit A. The amendment to the City of Tustin's Citizen Participation Plan shall be as follows: Section (a)(2)(iii) is amended to read: (iii) Citizen Participation Committee. Through the Citizen Participation Committee, the City will encourage citizens to participate in the development, implementation, and evaluation of public services activities with regard to their relationship to the Action Plan and/or Consolidated Plan. 1. Citizen Participation Committee Membership: The Citizen Participation Committee is an Ad Hoc Committee comprised of seven (7) members responsible for reviewing public services programs. Committee members should be active community leaders who are aware of the needs of the community and who will assist in obtaining citizen input concerning the Community Development Block Grant Program. The composition of the Citizen Participation Committee is as follows: • The Planning Commission Chairperson or his/her designee; • The Community Services Commission Chairperson or his/her designee; • The Senior Advisory Board Chairperson or his/her designee; • The Audit Commission Chairperson or his/her designee; and, • Three (3) at large representatives appointed by the City Council. 2. The Citizen Participation Committee duties and responsibilities with regard to public services programs are as follows: • To provide citizen and community input in an advisory fashion on the development, implementation, evaluation, and amendments to the Community Development Block Grant Program. • To hold at least one public hearing during the development of the Action Plan and/or Consolidated Plan to obtain citizens views and to respond to citizen proposals and requests, to assist in the determination of the community development and housing needs and priorities, and to obtain comments on the City's Community Development Block Grant program performance. • To encourage broad citizen and community participation on the Community Development Block Grant Program. All aspects of the public service program funding and allocation recommendation meetings in which the Ad Hoc Committee will participate will be open to the public at all times. All meetings are to be held at convenient times and locations in accordance with paragraph (e) for public hearing requirements. Section 3: Staff is hereby directed to submit the amendment to the Citizen Participation Plan to the federal Department of Housing and Urban Development. Section 4: The City Manager of the City of Tustin or his/her designated representative, such as the Director of Community Development, is authorized to execute documents, certifications, contracts or other instruments as may be required to carry out the City's Community Development Program. Section 5: The City Clerk shall certify to the adoption of this Resolution and shall file a copy of said application with the minutes of this City Council meeting. PASSED AND ADOPTED by the City Council of the City of Tustin at a regular meeting on the 20th day of September, 2016. JOHN NIELSEN, Mayor ATTEST: ERICA N. RABE, City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN CERTIFICATION FOR RESOLUTION NO. 16-48 ERICA N. RABE, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 16-48 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 20th day of September, 2016, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. RABE, City Clerk EXHIBIT A Qs] RESOLUTION NO. 16-48 CITIZEN PARTICIPATION PLAN City of Tustin Citizen Participation Plan CITY OF TUSTIN CITIZEN PARTICIPATION PLAN AND FUNDING ALLOCATION PROCESS I. CITIZEN PARTICIPATION PLAN A. Introduction and Purpose The purpose of the Citizen Participation Plan (CP Plan) is to detail an effective process which provides citizens with an opportunity to participate in an advisory role in the planning, implementation, and assessment of the City of Tustin's Consolidated Plan (Plan) for Community Planning and Development Programs, such as the Housing and Community Development Block Grant (CDBG), HOME, Housing Opportunities for Persons with Aids (HOPWA) and Emergency Shelter Grant (ESG) programs. However, at this time, the CDBG program is the only one in which the City participates. The CP Plan sets forth the City of Tustin's policies and procedures for citizen notification pertaining to all aspects of the development, amendment, and reporting related to the Consolidated Plan. The City of Tustin pledges to follow its Citizen Participation Plan. The CP Plan will be a working tool for City personnel, as well as citizens. All questions related to the CP Plan may be addressed to The Community Development Department of the City of Tustin during normal office hours by phone at (714) 573-3138 or by writing to 300 Centennial Way, Tustin, CA 92780. Copies of this CP Plan are available upon request. B. Objectives of the Citizen Participation Plan The objectives of the Citizen Participation Plan are: To encourage citizens, particularly residents with low- and moderate -incomes living in areas eligible for the use of program funds and including minorities, non-English speaking persons, and persons with mobility, visual, or hearing impairments, to participate in the development of the Consolidated Plan. 2. To assure that citizens are furnished appropriate information about the Consolidated Plan and its various component programs. C. Procedures and Process The following Citizen Participation Plan has been prepared in accordance with §91.105 of the Final Rule for Consolidated Submission for Community Planning and Development Programs. City of Tustin Page 1 of 10 Citizen Participation Plan (a) Applicability and adoption of the Citizen Participation Plan. (1) The City of Tustin is required to adopt a Citizen Participation Plan that sets forth policies and procedures for citizen participation in the preparation of a Consolidated Plan for use of Community Development Block Grant (CDBG) funds. (2) Encouragement of citizen participation. (i) The Citizen Participation Plan provides for and encourages citizens to participate in the development of the Consolidated Plan, any substantial amendments to the Consolidated Plan, and the Performance Report. (ii) The requirements are designed especially to encourage participation by low- and moderate -income persons, particularly those living in slum and blighted areas and in areas where CDBG funds are proposed to be used, and by residents of predominantly low- and moderate -income neighborhoods, as identified by the City of Tustin. The City also is expected to take whatever actions are appropriate to encourage the participation of all its citizens, including minorities and non-English speaking persons, as well as persons with disabilities. (iii) Citizen Participation Committee. Through the Citizen Participation Committee, the City will encourage citizens to participate in the development, implementation, and evaluation of public service activities with regard to their relationship to the Action Plan and/or Consolidated Plan. 1. Citizen Participation Committee (CPC) Membership The Citizen Participation Committee is an Ad Hoc Committee comprised of seven (7) members. Committee members should be active community leaders who are aware of the needs of the community and who will assist in obtaining citizen input concerning the Community Development Block Grant Program. The composition of the Citizen Participation Committee is as follows: • The Planning Commission Chairperson or his/her designee • The Community Services Commission Chairperson or his/her designee City of Tustin Page 2 of 10 Citizen Participation Plan • The Senior Advisory Board Chairperson or his/her designee • The Audit Commission Chairperson or his/her designee • Three (3) at large representatives appointed by the City Council 2. The Citizen Participation Committee member duties and responsibilities with regard to public service programs for the CDBG program are as follows: • To provide citizen and community input in an advisory fashion on the development, implementation, evaluation, and amendments to the CDBG program. • To participate in at least one public hearing during the development of the Action Plan and/or Consolidated Plan to obtain citizens views and to respond to citizen proposals and requests, to assist in the determination of the community development priorities, and to obtain comments on the City's CDBG program performance. • To encourage broad citizen and community participation on the CDBG program. All aspects of the public service program funding and allocation recommendation meetings in which the Citizen Participation Committee will participate will be open to the public at all times. All meetings are to be held at convenient times and locations and in accordance with paragraph e for public hearing requirements. (iv) City Review Committee. Through the City's Review Committee, the City will encourage citizens to participate in the development, implementation, and evaluation of planning and administration, public facility and capital improvements, and preservation and rehabilitation projects (non-public service projects) with regard to their relationship to the Action Plan and/or Consolidated Plan. The City Review Committee is composed of a Director and/or designee from each City Department. The City Review Committee duties and responsibilities with regard to the CDBG program are as follows: City of Tustin Page 3 of 10 Citizen Participation Plan • To present eligible project applications and receive citizen and community input on the development, implementation, evaluation, and amendments to the Community Development Block Grant Program. • To facilitate at least one public hearing which may be combined with the CPC public hearing during the development of the Action Plan and/or Consolidated Plan to obtain citizens views and to respond to citizen proposals and requests, to assist in the determination of the community development and housing needs and priorities, and to obtain comments on the City's Community Development Block Grant program performance. • To facilitate at least one City Council public hearing with a recommendation for project selection and funding allocation formulated based on Citizen input, CPC recommendations for public service projects, and Consolidated Plan priority input. • To encourage broad citizen and community participation on the Community Development Block Grant Program. All aspects of the required citizen input meetings will be open to the public at all times. All meetings are to be held at convenient times and locations and in accordance with paragraph e for public hearing requirements. (v) The City of Tustin encourages, in conjunction with consultation with public housing authorities (the Orange County Housing Authority), the participation of residents of public and assisted housing developments in the process of developing and implementing the Consolidated Plan, along with other low-income residents of targeted revitalization areas in which the developments are located. The City shall make an effort to provide information to the housing agency about Consolidated Plan activities so that the housing agency can make this information available at the annual public hearing required under the Comprehensive Grant program. (3) Citizen comment on the Citizen Participation Plan and amendments. The City of Tustin will provide citizens with a reasonable opportunity to comment on the original Citizen Participation Plan and on substantial amendments to the Citizen Participation Plan, and will make the Citizen Participation Plan public. The Citizen Participation Plan will be in a format accessible to persons with disabilities, upon request. Prior to its adoption, notice of the availability of the Citizen Participation Plan will be published City of Tustin Page 4 of 10 Citizen Participation Plan in the local newspaper and posted at various locations in City Hall. After a 30 -day period, during which comments on the Citizen Participation Plan will be accepted by the Community Development Department, the Citizen Participation Plan will be adopted. (b) Development of the Consolidated Plan. The Citizen Participation Plan includes the following minimum requirements for the development of the Consolidated Plan. (1) Before the City of Tustin adopts a Consolidated Plan, the City will make available to citizens, public agencies, and other interested parties information that includes the amount of assistance the City expects to receive (including grant funds and program income) and the range of activities that may be undertaken, including the estimated amount that will benefit persons of low- and moderate -income. The City of Tustin will make this information available at a public meeting or hearing, noticed local newspapers and posted at various City Hall locations. This meeting/hearing will be held prior to "publication" of the Plan for comment. Prior to the undertaking of any project resulting in the displacement of any person, the City will set forth plans to minimize that displacement, and to assist any persons displaced, specifying the types and levels of assistance the jurisdiction will make available (or require others to make available) to persons displaced. The City of Tustin will make this information available in direct mailings or by meeting with impacted residents. (2) The City of Tustin will publish the proposed Consolidated Plan in a manner that affords citizens, public agencies, and other interested parties a reasonable opportunity to examine its contents and to submit comments. The requirement for publishing will be met by publishing a summary of the proposed Consolidated Plan in one or more newspapers of general circulation, and by making copies of the proposed Consolidated Plan available at the Tustin Library and a City Hall location, including a notice board. The summary will describe the contents and purpose of the Consolidated Plan, and will include a list of the locations where copies of the entire proposed Consolidated Plan may be examined. In addition, the City of Tustin will provide free copies of the plan to citizens and groups that request it. (3) The City of Tustin will provide for at least one public hearing during the development of the Consolidated Plan after publication of the draft version. See paragraph (e) of this section for public hearing requirements, generally. (4) The City will provide a period, not less than 30 days, to receive comments from citizens on the Consolidated Plan. City of Tustin Page 5 of 10 Citizen Participation Plan (5) The City of Tustin will consider any comments or views of citizens received in writing, or orally at the public hearings, and in preparing the final Consolidated Plan. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefore, shall be attached to the final Consolidated Plan. (c) Amendments. (1) Amendment to the Action Plan and/or Consolidated Plan. The City of Tustin will amend the approved Action Plan and/or Consolidated Plan whenever the City makes the following decisions, as found in §91.505 of the Final Rule of consolidated submission: • A decision to make a change in its allocation priorities or a change in the method of distribution of funds; • A decision to carry out an activity, using funds from any program covered by the Consolidated Plan (including program income), not previously described in the Action Plan; or • A decision to change the purpose, scope, or location of beneficiaries of an activity. Upon completion, the City will make the amendment public and will notify HUD of such amendment. The City reserves the right to make non - substantial changes to the Action Plan and/or Consolidated Plan without opening a public comment period. (2) Substantial Amendment. Section 91.505 of the Final Rule requires the City to identify the criteria for determining what changes in the planned or actual activities constitute a substantial amendment to the City's Action Plan and/or Consolidated Plan. A substantial amendment is defined as follows: a) The deletion or addition of priorities established in the Consolidated Plan. b) An increase or decrease in funds of fifty (50) percent or more allocated to a specific project or program. C) Any new activity not previously described in the Action Plan and/or Consolidated Plan. The City of Tustin will provide citizens with reasonable notice and an opportunity to comment on substantial amendments. Such substantial amendments will be noticed in a local newspaper of general circulation and notices will be posted in public places, including the Tustin library and City of Tustin Page 6 of 10 Citizen Participation Plan various City Hall locations. Written comments will be accepted during regular City business hours and by mail. A period, not less than 30 days, to receive comments on the substantial amendment before the amendment is implemented will be provided. If determined appropriate or necessary by the City of Tustin, a public hearing will also be held. The City of Tustin shall consider any comments or views of citizens received in writing, or orally at public hearings, if any, in preparing the substantial amendment of the Consolidated Plan. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefore, shall be attached to the substantial amendment of the Consolidated Plan. (d) Performance reports. (1) The City of Tustin will provide citizens with reasonable notice and an opportunity to comment on performance reports. The availability of performance reports will be noticed in a local newspaper of general circulation and notices will be posted in public places, including the Tustin library and various City Hall locations. Written comments will be accepted during regular City business hours and by mail. A period, not less than 15 days, will be provided to receive comments on the performance report that is to be submitted to HUD, before its submission. If determined appropriate or necessary by the City of Tustin, a public hearing will also be held. (2) The City of Tustin shall consider any comments or views of citizens received in writing, or orally at public hearings, if any, in preparing the performance report. A summary of these comments or views shall be attached to the Annual Performance Report provided to HUD by the City. (e) Public hearings. (1) The City of Tustin will provide for at least two public hearings per year to obtain citizens' views and to respond to proposals and questions, to be conducted at a minimum of two different stages of the program year. Together, the hearings will address housing and community development needs, development of proposed activities, and review of program performance. To obtain the views of citizens on housing and community development needs, including priority non -housing community development needs, at least one of these hearings will be held before the proposed Consolidated Plan is published for comment; the second public hearing will be held after publication, during the 30 -day comment period. (2) Advance notice of each hearing will be published in a local newspaper of general circulation, a minimum of 10 days prior to the hearing date. Notices will also be posted in public places, including the Tustin library and various City of Tustin Page 7 of 10 Citizen Participation Plan City Hall locations. Notices will include sufficient information published about the subject of the hearing to permit informed comment. (Publishing small print notices in the newspaper a few days before the hearing does not constitute adequate notice.) (3) The City of Tustin will hold public hearings at times and locations convenient to potential and actual beneficiaries, and with accommodation for persons with disabilities. Generally, public hearings will be held during evening hours at the Community Center at the City Hall Complex. If, based on citizen input, the City of Tustin determines that a hearing held at another time or location is warranted, the City will hold such a hearing. The time and location will be determined and noticed per the method indicated above. (4) In the case of public hearings where a significant number of non-English speaking residents can be reasonably expected to participate, the needs of those residents will be met, with reasonable advance notice. (f) Meetings. The City of Tustin will provide citizens with reasonable and timely access to local meetings. (g) Availability to the public. The City of Tustin will provide that the Consolidated Plan, as adopted, substantial amendments to the Plan, and the Annual Performance Report will be available to the public, including the availability of materials in a form accessible to persons with disabilities, upon request. Those documents will be available to the public at City Hall, during regular business hours. (h) Access to records. The City of Tustin will provide citizens, public agencies, and other interested parties with reasonable and timely access to information and records relating to the City's Consolidated Plan and the City's use of Community Development Block Grant assistance during the preceding five years. (i) Technical assistance. The City of Tustin will provide for technical assistance to groups representative of persons of low- and moderate -income that request such assistance in developing proposals for funding assistance under any of the programs covered by the Consolidated Plan, with the level and type of assistance determined by the City. The assistance need not include the provision of funds to the groups. (j) Complaints. If citizen complaints related to the Consolidated Plan, amendments, and performance reports are received, the City of Tustin will provide a timely, substantive written response to every written citizen complaint, within 15 working days, where practicable. (k) Use of Citizen Participation Plan. The City of Tustin will follow its Citizen Participation Plan. City of Tustin Page 8 of 10 Citizen Participation Plan (1) Jurisdiction responsibility. The requirements for citizen participation do not restrict the responsibility or authority of the City of Tustin for the development and execution of its Consolidated Plan. II. FUNDING ALLOCATION PROCEDURE A. Introduction, Purpose, and Objectives The purpose of the Funding Allocation Procedure of the City of Tustin is to facilitate the allocation of funds to public service activities on a three (3) multi-year basis beginning in FY 2008-2009. By funding public service activities in a three (3) multi-year basis, the City would be able to provide public services providers with a greater assurance of CDBG funding and the City would be able to administer CDBG program more effectively. Funding for Planning and Administration, Public Facility and Improvements, and Preservation and Rehabilitation projects shall be on an annual basis. All programs/ projects/activities must address priorities established in the City's Consolidated Plan and comply with applicable federal and City rules and regulations. The City Review Committee shall evaluate all project applications, including public service applications, based on the City of Tustin Project Selection Process and Evaluation criteria attached hereto as Exhibit A. B. Multi -Year Funding Application for Public Service activities and/or programs will be on a three (3) multi-year funding. City CDBG funded Public Services activities/programs that are competed in Year One (1) may receive funds in Year Two (2) and/or Year Three (3) subject to the following criteria: Activities must continue to meet the priority and objective for which the activity is funded in Year 1; 2. Activities must continue to leverage funds with other sources; 3. Activities must be in compliance with contractual obligations; 4. Activities must report accomplishments correctly in the Quarterly and Annual Performance Reports and/or other documentation as described in current year contract; 5. Activities must receive a successful assessment of project performance and progress from City staff, A new three (3) cycle will commence immediately after the previous three (3) year cycle. City of Tustin Page 9 of 10 Citizen Participation Plan C. Single Year Funding Planning and Administration, Public Facility and Improvements, and Preservation and Rehabilitation projects must submit applications on annual basis. Applications for single year funding will be evaluated by the Staff Review Committee based on the City Council direction and the established Project Selection Process and Evaluation Criteria. City of Tustin Page 10 of 10 Citizen Participation Plan ATTACHMENT B ORANGE COUNTY CITIES CITIZEN PARTICIPATION COMMITTEES TABLE Two (2) from each Community Development geographical quadrant of City Council Fullerton Nine Citizen's Committee the City, one (1) from the appointed Chamber of Commerce Garden Neighborhood Improvement and Seven Garden Grove Residents Mayor appointed Grove Conservation Committee Huntington Citzen Participation Advisory City Council Seven Huntington Beach Residents Beach Board appointed City Manager, Community Newport Citizen CDBG Advisory Committee Three Development Director, and Beach Participation Plan Principal Planner Seven (7) regular members, Community Redevelopment and two (2) tenant City Council Santa Ana Ten Housing Commission representatives, and one (1) appointed student representative Tustin Community Citizen Tustin Citizen Participation Committee Three to Five Foundation Members Participation Plan