Loading...
HomeMy WebLinkAbout10 AMENDING THE CITY'S CLASSIFICATION PLAN TO INCLUDE AN ADDITIONAL POSITION IN THE CLASSIFICATION OF TRANSPORTATION COORDINATORAGENDA REPORT MEETING DATE: SEPTEMBER 20, 2016 TO: JEFFREY C. PARKER, CITY MANAGER Agenda Item Reviewed: City Manager Finance Director FROM: DERICK YASUDA, DIRECTOR OF HUMAN RESOURCES 10 SUBJECT: AMENDING THE CITY'S CLASSIFICATION PLAN TO INCLUDE AN ADDITIONAL POSITION IN THE CLASSIFICATION OF TRANSPORTATION COORDINATOR AND ESTABLISH A LIMITED TERM PROJECT POSITION SUMMARY Approval of the following action will amend the City's Classification Plan to include one additional position in the classification of Transportation Coordinator and authorize staff to fill the position as a limited term project position. RECOMMENDATION It is recommended that the City Council adopt City Council Resolution No. 16-50 to amend the City's Classification Plan and authorize the appointment of a project employee in the classification of Transportation Coordinator for a period not to exceed two (2) years, unless otherwise extended by the City Council. FISCAL IMPACT The approximate cost of the position would be up to $57,000 per year, including salary and benefits. For the duration of the limited term appointment, the cost of this position will be fully offset by a grant from the Federal Transit Administration (FTA) in the amount of $124,000 ($62,000 per year). BACKGROUND AND DISCUSSION The Parks and Recreation Department has been awarded grant funding of $124,000 from the FTA Section 5310 Specialized Transit Grant Program for an "Operating Assistance Project". Funds from this program are designed to be spent on expanding services to provide "an easier and more proficient system for seniors and persons with disabilities to access trips through a designated coordinator(s) that will provide full service to the patron in need, from first contact to completion of trip request(s)." The overall goal of the Operating Assistance Project is to "provide additional access to trips for all needs and to increase service area for medical appointments to include larger hospitals that hitherto could not be served due to limited operator availability", including St. Joseph Hospital, UC Irvine Medical Center, and Kaiser Permanente. City Council Agenda Report September 20, 2016 Additional Transportation Coordinator Position Page 2 The City currently has only one full-time employee in the classification of Transportation Coordinator, a position that has primary responsibility for scheduling and driving a 12 - 16 passenger van to transport senior citizens in the local community to and from various locations. When no transportation activities are scheduled, the employee assists department staff with a variety of other recreation staff duties. The addition of another Transportation Coordinator will allow the City to provide the services required as a condition of the FTA Section 5310 Specialized Transit Grant Program. To receive grant funding, the City must provide the California Department of Transportation (DOT) with a proof of satisfactory progress towards project completion within twelve months of the execution of the agreement with the DOT (July 29, 2016) and must provide bi-annual status reports to the DOT. The Human Resources Department recently opened a recruitment for Transportation Coordinator, with the goal of staffing this additional position by early November. The City's Personnel Rules (City Council Resolution No. 15-50) authorize the employment of "project employees" for a prescribed period of time or for the duration of a specified project, upon City Council approval. Project employees are hired directly by the City and are similar to regular City employees, with the distinction that individuals in project positions are employed at -will and do not earn the right to employment beyond the period that is specifically authorized by the City Council. Hiring an individual as a project employee for a limited duration gives the City the flexibility to adjust staffing levels should funding not be available after the grant funds have been fully expended. Staff recommends that the City Council authorize the appointment of a project employee in the classification of Transportation Coordinator, for a period not to exceed two (2) years, the duration of the grant funding. Should additional funds become available, or if the City desires to maintain the expanded level of service, this project appointment can be extended in the future by the City Council. Conversely, in the unlikely event the position is needed for a shorter period of time, the project appointment may be terminated prior to the expiration of two (2) years. Since employment in a project position is at -will, employment may be terminated at any time by the City or by the employee. The salary range for this position was previously authorized by the City Council during the annual budget process; therefore, no change is necessary to the City's Compensation Plan. Further, since funds for this position will be fully provided by the FTA grant, no additional appropriation is necessary. City Council Agenda Report September 20, 2016 Additional Transportation Coordinator Position Page 3 J Derick Yasuda Director of Hu an Resources Attachment: 1. City Council Resolution No. 16-50 RESOLUTION NO. 16-50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AMENDING THE CLASSIFICATION PLAN FOR THE CITY OF TUSTIN TO INCLUDE AN ADDITIONAL POSITION IN THE CLASSIFICATION OF TRANSPORTATION COORDINATOR AND AUTHORIZING THE ESTABLISHMENT OF A PROJECT POSITION WHEREAS, the City Council of the City of Tustin, California (the "City') has authorized and directed, under the provisions of the City's Personnel Rules, Resolution No. 15-50, the preparation of a Classification and Compensation Plan for all employees in the City service; and WHEREAS, Resolution No. 15-50 requires that amendments or revisions to the Classification and Compensation Plan be approved by resolution of the City Council; and WHEREAS, the City Council has periodically amended the Classification and Compensation Plans when appropriate; and WHEREAS, the City has determined the need to establish an additional limited term position in the classification of Transportation Coordinator; and WHEREAS, an employee appointed to one limited term position in this classification will be a "project employee" as defined in the City's Personnel Rules; and WHEREAS, the City Council has consulted with the City Manager and Director of Human Resources concerning the proposed employment terms contained herein. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin authorizes staff to implement the provisions of this Resolution and modify the City's Classification Plan to reflect the changes approved in this Resolution, and that the wages, hours, and conditions of employment be adopted and set forth as follows: Section 1: Establishment of Classification The classification of Transportation Coordinator was previously established to schedule and drive a 12 - 16 passenger van to transport senior citizens in the local community to and from various locations and assist with other recreation staff duties. Section 2: Project Appointment An employee appointed under this Resolution as Transportation Coordinator is classified as a "project employee" under the terms and conditions specified in the City's Resolution 16-50 Page 1 of 4 Personnel Rules. A project employee holds a position which has been authorized by the City Council for a prescribed period of time or for the duration of a specified project. A project employee is employed at -will and does not earn the right to employment beyond the specific period authorized. Section 3: Effective Dates The effective date of each section is September 20, 2016, unless otherwise stated herein. Section 4: Term of Employment An employee appointed by the Transportation Coordinator shall be from the initial date of employment. the City Council as deemed necess, employed at -will and employment rr the employee. Section 5: Salary City under this Resolution to the position of employed in this position for up to two (2) years Extended terms of employment may be granted by ary. The employee appointed to the position will be iay be terminated at any time by either the City or The monthly salary range for Transportation Coordinator is hereby incorporated as established in the current Memorandum of Understanding with the Tustin Municipal Employees Association and listed in Appendix A. Section 6: Benefits The City shall provide the Transportation Coordinator appointed under this Resolution with the same benefits that are provided to employees in the Tustin Municipal Employees Association (TMEA). PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 20th day of September 2016. JOHN NIELSEN Mayor ATTEST: ERICA N. RABE City Clerk Resolution 16-50 Page 2of4 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Rabe, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 16-50 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 20th day of September 2016, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. RABE City Clerk Resolution 16-50 Page 3 of 4 APPENDIX A — MONTHLY SALARY RANGE Effective the pay period that includes July 1, 2016 Classl cglon A I B I C I D I E I F Transportation Coordinator 1 2,980.93 1 3,133.57 1 3,294.03 1 3,462.70 1 3,640.01 1 3,822.01 Resolution 16-50 Page 4 of 4