HomeMy WebLinkAbout04 AWARD CONTRACT FOR THE COUNCIL CHAMBER RENOVATIONS CONSTRUCTION PROJECT (CIP NO. 10075)* Agenda Item `t
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AGENDA REPORT Reviewed:
City Manager
Finance Director
MEETING DATE: OCTOBER 4, 2016
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AWARD OF CONTRACT FOR THE COUNCIL CHAMBER RENOVATIONS
CONSTRUCTION PROJECT CIP NO. 10075
SUMMARY
On September 20, 2016, bids were opened for the Council Chamber Renovations Project (CIP
No. 10075). Staff requests that the City Council award the contract to TBC Contractors, Inc., the
lowest responsive and responsible bidder.
RECOMMENDATION
It is recommended that the City Council award the construction contract for the Council Chamber
Renovations Project (CIP No. 10075) to the lowest responsive/responsible bidder, TBC
Contractors Inc. and authorize the Mayor and City Clerk to execute the contract documents on
behalf of the City.
FISCAL IMPACT
Sufficient funds have been budgeted and appropriated in this Fiscal Year 2016-2017 Capital
Improvement Program for the Council Chamber Renovations Project (CIP No. 10075)
Construction Project. The engineer's estimate with contingency for the project is $570,571.
CORRELATION TO THE STRATEGIC PLAN
The Council Chambers Renovations Project contributes to the fulfillment of the City's Strategic
Plan Goal B: Public Safety and Protection of Assets, Specifically, the project implementation of
Strategy 3, which among other items, is to ensure continuous improvement of public facilities.
BACKGROUND
The project scope includes installation of ballistic hardening in key areas and fixed security posts
for police department personnel; replacement of the audience seating, reconfiguration of the area
to the right of the podium, integrate audio visual components, convert lighting to LED; various
aesthetic finishes; assisted listening devices, and wall coverings.
The City Council approved plans and specifications and authorized soliciting bids at the August
16, 2016 meeting. Formal bids were received on September 20, 2016 and reviewed by the Public
Works Department. Eighteen contractors attended the pre-bid job walk and eight bids were
received and are summarized below by order of least dollar amount:
City Council Chamber Renovations
October 4, 2016
Page 2
• TBC Contractors, Inc.....................................................................
$ 463,900
• New Dynasty Construction Co .......................................................
$ 556,800
• Caltech Corporation. .. ..................... .....................
....................... $ 634,000
• Dalke & Sons Construction, Inc. ..................................................
$ 660,481
• Spectrum Construction Group, Inc . ..............................................
$ 792,000
• Horizons Construction Co. Int'I., Inc ..............................................
$ 893,000
• Hamel Contracting, Inc.................................................................
$ 914,006
• Kemcorp Construction, Inc...........................................................
$ 978,000
Staff has reviewed the references and the State Contractor's License for TBC Contractors, Inc.
and has determined that they are appropriate for all aspects of the subject project. Also, TBC
Contractors, Inc. has completed projects throughout City Hall that include IT Room Upgrades in
April of 2011, Finance Reconfiguration in January of 2012, Installation of Windows in January of
2014 and File Floor Supports in May of 2014. Project notes reveal an exceptional experience
between TBC Contractors, Inc. and the City of Tustin in all cases.
It is therefore recommended that the City Council award the construction contract for the Council
Chamber Renovations Project (CIP No. 10075) to the lowest responsive/responsible bidder, TBC
Contractors Inc. and authorize the Mayor and City Clerk to execute the contract documents on
behalf of the City.
gla ack, P.E.
Orublic Works/City Engineer
SACity Council Items\2016 Council Items\10-04-201RAward of Contract for Council Chambers RenovationsWward of Contract for
Council Chambers Renovations.docx