HomeMy WebLinkAbout09 ORDINANCE NO. 1474 RE REGULAR CITY COUNCIL MEETINGS0
Agenda Item y
AGENDA REPORT Reviewed;
City Manager
Finance Director t1A
MEETING DATE: OCTOBER 18, 2016
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: ERICA N. RABE, CITY CLERK
SUBJECT: INTRODUCE ORDINANCE NO. 1474 ALLOWING THE CITY COUNCIL
TO CONDUCT BUSINESS DURING REGULAR MEETINGS AT
ALTERNATE LOCATIONS WHEN NECESSARY
SUMMARY
Adoption of proposed Ordinance No. 1474 would amend Section 1301 of the Tustin City
Code to allow the City Council to conduct business during Regular Meetings at locations
other than the Council Chamber when deemed necessary.
RECOMMENDATION
That the City Council: Introduce and have first reading by title only of Ordinance No. 1474
and set the second reading for November 1, 2016.
FISCAL IMPACT
There is no fiscal impact associated with this item.
BACKGROUND
On October 4, 2016, the City Council awarded the contract for the Council Chamber
Renovations Construction Project (CIP No. 10075) to TBC Contractors, Inc. It is
anticipated the project will commence construction in January 2017. Once construction
begins, it will be necessary for the City Council to hold meetings in an alternate location
for a period of time. In addition to the renovation, the flexibility to hold Regular meetings
in an alternate location at larger venues such as the Marketplace Community Center or
Clifton C. Miller Community Center would be available to accommodate more members
of the public.
Tustin City Code Section 1301 requires Regular Meetings of the City Council and Housing
Authority to be held in the Council Chamber located at 300 Centennial Way, Tustin CA
92780. Therefore, any meetings conducted offsite are considered Special Meetings. One
important difference between a Special Meeting and a Regular Meeting is the ability to
Agenda Report Ordinance No. 1474
Page 2
approve an Ordinance. Pursuant to Government Code Section 36934, Ordinances may
only be passed at a Regular Meeting or at an adjourned Regular Meeting.
The adoption of Ordinance No. 1474 would allow the City Council to approve a schedule
for Regular Meetings to be conducted at an alternative location by adoption of a
Resolution. Staff will present a Resolution with the proposed construction schedule for
Council's consideration at an upcoming meeting once the timeframe is determined.
Further, should the City Council desire to hold a Regular Meeting in an alternate location
in the future to accommodate more members of the public, staff will present a Resolution
at that time for approval.
In an effort to continue to be transparent and
public is notified of the temporary schedule
boards, and in the Tustin News.
Attachment: Draft Ordinance No. 1474
provide proper noticing, staff will ensure the
by noticing on the City's website, posting
ORDINANCE NO. 1474
AN ORDINANCE OF THE CITY OF TUSTIN, CALIFORNIA,
AMENDING SECTION 1301 OF THE TUSTIN CITY CODE
RELATING TO MEETING DATES
The City Council of the City of Tustin, California, ordains:
Section 1. Section 1301 of the Tustin City Code is amended to read:
1301 REGULAR MEETINGS
A. Regular meetings of the City Council shall be held on the first and third
Tuesdays of each calendar month at the hour of 7:00 p.m. in the Council
Chambers, Tustin City Center, Centennial Way at Main Street, Tustin,
California. An alternative time or location for one or more regular meetings
may be approved by City Council Resolution approved at least fourteen
(14) calendar days prior to the meeting date. When the regular meeting
date falls on a legal holiday, the meeting shall be held on the following
day.
B. Closed sessions of the City Council at 5:30, prior to the 7:00 p.m. business
portion of regular meetings and at the same location. If necessary, Closed
Sessions not completed prior to the business portion will be considered at
the conclusion of the business portion of the meeting, or as otherwise
determined by the City Council.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin, California, held on the 18th day of October 2016.
JOHN NIELSEN,
Mayor
ATTEST:
ERICA N. RABE,
City Clerk
Ordinance No. 1474
1197247.1
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF TUSTIN )
I, ERICA N. RABE, City Clerk and ex -officio Clerk of the City Council of the City of
Tustin, California, does hereby certify that the whole number of the members of the City
Council of the City of Tustin is five; that the above and foregoing Ordinance was passed
and adopted at a regular meeting of the City Council held on the 18th day of October,
2016, by the following vote:
COUNCILPERSONS AYES:
COUNCILPERSONS NOES:
COUNCILPERSONS ABSTAINED:
COUNCILPERSONS ABSENT:
ERICA N. RABE,
City Clerk
Ordinance No. 1474
1197247.1