HomeMy WebLinkAboutCC RES 16-41RESOLUTION NO. 16-41
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS AND
PAPERS IN THE POSSESSION OF THE FINANCE
DEPARTMENT OF THE CITY OF TUSTIN NO LONGER
REQUIRED FOR THE CONDUCT OF CITY BUSINESS,
PURSUANT TO THE AUTHORITY GRANTED BY THE CITY
OF TUSTIN'S RECORDS RETENTION SCHEDULE
WHEREAS, the, City of Tustin Records Retention Schedule adopted by the City
Council by Resolution No. 01-91 on September 17, 2001, authorizes the destruction of
City documents andl audio recordings upon the approval of the legislative body of the City,
and with the written consent of the City Attorney, provided that said records are not
included within certain specified categories; and
WHEREAS, the Acting Finance Director of the City of Tustin has requested
authority to destroy certain documents consistent with the City of Tustin Records
Retention Schedule; and
WHEREAS, the described documents listed in Exhibit A are occupying space
needed by the Finance Department of the City of Tustin; and have determined that none
of the describeddocuments have sufficient value to justify retention; and
WHEREAS, the City Attorney has given written consent to the destruction of the
described documents listed in Exhibit A.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, does hereby resolve as follows:
SECTION 1: That the following documents are no longer required by the City of
Tustin and should be destroyed in, order to conserve storage space in the offices
of the City of Tustin. Said documents and papers are described in the attached
Exhibit A.
SECTION 2: That the proper official of the City of Tustin having, custody of the
above described documents is hereby authorized to destroy said documents in a
lawful manner, as scheduled.
SECTION 3: That upon destruction of the aforementioned and described
documents, a certificate of destruction shall be executed as to the documents,
destroyed ands the original certificate of destruction filed in the Office of the City
Clerk.
Resolution No. 16-41
Page 1 of 3
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin on the 2116 day of August 2016. --- A
ATTEST,
ERItK N. BABE,
City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE SS
CITY OF TUSTIN
1, Edca N. Rabe, City Clerk and ex -officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council of
the City of Tustin, is five; that the above and foregoing Resolution No. 16-41 was duly passed
and adopted at a regular meeting of the Tustin City Council, held on the 21d day of August
24,16 by the following vote:
COUNCILMEMBER AYES: Nielsen -Bernstein- Gomez, Murray, Puckett (5)
COUNCILMEMBER NOES: (0)
COUNCILMEMBER ABSTAINED: (0)
COUNCILMEMBER ABSENT: (0)
ERICA N, RABE,
CITY CLERK
W
,kesolution No. ®,
Page 2 of 3
I
CITY OF TUSTIF1
*BSOLETE RECORDS DESTRUCTION LIST
FINANCE DEPARTMENT
EXHIBIT A
(AlIl are records prior to July 1, 2009)
ACCOUNTS PAYABLE (22 Boxes]
ACCOUNTS RECEIVABLE (2 Boxes)
CASH RECEIPTS (25 Boxes)
JOURNAL EIV TRIES ,(20 Binders)
A
nny "e'' Z- Date
ctinig Finance Director
DESTROYED BY:
Iron Mountain
Resolution No. 16-41
Page 3 of 3
CONSENT:
D2 vid'E.'Ken"dig /7 Date
City Attorney / j
I Order Number:
I Customer information
233F9
CITY OF TUSTIN
300 CENTENNIAL WAY
*CITY HALL BLDG
TUSTIN, CA 9,2780
Proof of Service
LA -20030357-209403824
Service Status
Status: lwlffiHed 2
Carrier: Los Angeles, CA (LA)
Arrival Time: 10/17/16 3:57 PM (PDT)
Service Summary
BoxShred: 1 gf-f
10
Item ID Item Type Status Activity Time Reason Driver Note Scan Level Sigined By
3.603200 FLOOR Qty (75% fulfified 10117/16 5-26 PM fguzman, N N I LINDA ANICICH
(PDT)
5D
- BoxShred-. 1 of 1
C' C
LINDA ANICICH
10/17/16 526 PM (PDT)
Iron Mountain
Page 1 of 1
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