HomeMy WebLinkAbout10 GRAFFITI REMOVAL 10-20-03AGENDA REPORT
Agenda Item
Reviewed:
City Manager -* _.~
Finance Director
MEETING DATE: OCTOBER 20, 2003
TO:
FROM:
SUBJECT:
WILLIAM HUSTON, CITY MANAGER
COMMUNITY DEVELOPMENT DEPARTMENT
AWARD OF CONTRACT FOR GRAFFITI REMOVAL PROGRAM
SUMMARY
On September 2, 2003, the City Council authorized staff to advertise for bids for the graffiti
removal program. Therefore, the Community Development Department proceeded with a
Notice to Invite Bids. One timely bid was received, from the City's current graffiti removal
contractor, in the amount of $40 per job. Because Graffiti Control Systems has provided
professional and competent graffiti removal services in Tustin for the past nine years and
is the only responsible bidder, staff recommends that they be awarded the annual
contract.
RECOMMENDATION
That the City Council authorize the Community Development Director to enter into a
contract with Graffiti Control Systems for the removal of graffiti from public and private
property.
FISCAL IMPACT
Funding for the graffiti removal program includes $23,777 in federal Community
Development Block Grant (CDBG) fiscal year 2003-2004 funds, $15,000 from the City's
General Fund, and $5,000 from the South Central Redevelopment Area Set Aside Fund.
DISCUSSION
For the past twelve years, the City of Tustin has managed an effective graffiti removal
program. This program provides free graffiti removal services to property owners within
two working days from the time the graffiti is reported. To be eligible for the program,
property owners must sign an authorization form to allow the City to remove graffiti from
private property. For the past nine years, the City contracted with Graffiti Control
Systems to provide the removal service. Their current contract expires in November
2003
City Council Report
Graffiti Removal Program
October 20, 2003
Page 2
On September 2, 2003, the City Council authorized staff to advertise for bids for the graffiti
removal program. Advertisements regarding the bid invitation were printed in the Tustin
News, and letters containing the Notice to Invite Bids were sent to seven local graffiti
removal companies, including Graffiti Control Systems. For the purposes of drawing a
comparison of bids, staff requested that the bids be formulated assuming 1,000 jobs
(maximum graffiti removal size of 100 square feet per job). However, the contract
establishes that the contractor will remove each graffiti occurrence on a per-job basis
regardless of the number of occurrences.
The City received one timely bid, which was opened on October 9, 2003, as follows:
Graffiti Control Systems ................................................ $40.00 per job
Under the City's current contract with Graffiti Control Systems, the City is paying a flat
fee of $35.00 for the removal of one graffiti occurrence under 100 square feet. The
recent bid submitted by Graffiti Control Systems states that for the new contract period
they will remove an average graffiti occurrence of no larger than 100 square feet for a
flat fee of $40.00. Graffiti occurrences larger than 100 square feet will be counted as
multiple occurrences for payment purposes.
Graffiti Control Systems has provided graffiti removal services for the City of Tustin for
the past nine years. Their services have been completed professionally, and they have
met established response times for graffiti removal. Overall, City staff has been
satisfied with the performance of Graffiti Control Systems. Furthermore, staff has
verified that the required contractor's licenses for Graffiti Control Systems remain
current and active.
The contract will provide for a maximum of four one-year extensions (fiscal year 2003-
2004 through fiscal year 2008-2009). However, these extensions are subject to future
CDBG and General Fund allocations.
Scott Reekstin
Senior Planner
Elizabeth A. Binsack
Community Development Director
ccrepod\Graffit Removal Award of Contract 2003.doc