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HomeMy WebLinkAboutNB 2 DEST OF RECORDS 02-02-81DATE: TO: FROM: SUBJECT: January 22, 1981 NEW BUSINESS No. 2 2-2-81 inter-Corn Honorable Mayor and City Council Roy Gonzales, Personnel Director Resolution approving destruction of certain personnel records The attached resolution is designed to allow for destruction of Personnel Recruitment materials, specifically applications and testing materials, for recruitments which have been closed for over two years. This is part of this departments continuing records management program and will help reduce the departments storage space needs. In destroying these records, Personnel will maintain a statistical summary, all relevant correspondence and copies of tests and selection materials for each recruitment for future reference. Overall storage needs for the material to be maintained will be about 5% of the space presently occupied by these materials. RPG/kaf Attachments 1 2 3 4 5 6 ? 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 3O 31 32 RESOLUTION NO. 81-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING DESTRUCTION OF CERTAIN PERSONNEL RECORDS. WHEREAS, except for records affecting title to real property or liens thereon, court records, records required to be kept by statute, records less than two years ~ld and the minutes, ordinances, or resolutions of the City Council and other City boards or contmissions, Government Code Section 34090 authorizes the head of a city d~partment to destroy any city record, document, instrument, bock or paper, unde~ his charge, without making a copy thereof, after the same is no longer required, with the approval of the City Council by resolution and the written consent of the City Attorney; and WHEREAS, the Council, upon the request of the Personnel Director, desires to approve immediate destruction of certain personnel records, to-wit, employ- ment applications and testing materials, each of which are not less than two (2) years old; and WHEREAS, the City Attorney of the City of Tustin has filed his written consent with the Clerk of the Council of the City of Tustin; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Tustin: Pursuant to Section 34090 et.seq, of the Government Code of the State of California, approval is hereby granted for the immediate destruction of the items listed below which, as of January 1, 1981, have been retained for a minimum of two (2) years: Applications for employment and testing materials. . PASSED AND ADOPTED at a regular meeting of the City Council, City of Tustin, held on the day of , 1981. ATTESTS: MAYOR CITY CLERK 1 2 3 4 5 6 ? 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 CONSENT OF CITY ATTORNEY I, the undersigned, JAMES G. ROURKE, City Attorney of the City of Tustin, California, do hereby consent to the destruCtion of the materials as described above. , 1981. JAMES. J'G. ROURKE Ci~ Attorney 32