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Home My WebLink About11 APPROVE PLANS & SPECIFICATIONS & AUTHORIZE ADVERTISMENTS FOR BIDS FOR PEPPERTREE PARK (CIP 10032) & CAMINO REAL PARK (CIP 20054) LIGHTING IMPROVEMENTS• Agenda Item 1 1 AGENDA R Reviewed: City Manager 1W Finance Director MEETING DATE: DECEMBER 20, 2016 TO: JEFFREY C. PARKER, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR PEPPERTREE PARK (CIP 10032) AND CAMINO REAL PARK (CIP 20054) LIGHTING IMPROVEMENTS SUMMARY The plans and specifications for the Peppertree Park Lighting Improvements (CIP No. 10032) and Camino Real Park Lighting Improvements (CIP No. 20054) have been prepared and the projects are ready to be bid. RECOMMENDATION It is recommended the City Council: 1. Adopt Resolution No. 16-72 approving plans and specifications for the Peppertree Park Lighting Improvements (CIP No. 10032), and 2. Adopt Resolution No. 16-78 approving plans and specifications for the Camino Real Park Lighting Improvements (CIP No. 20054), 3. Authorize the City Clerk to advertise and receive bids. FISCAL IMPACT Sufficient funds in the amount of $180,000 and $150,000 have been budgeted and appropriated for these projects in this Fiscal Year 2016-2017 Capital Improvement Program in CIP Nos. 10032 and 20054, respectively. $300,000 in FY 15116 Community Development Block Grant (CDBG) funds was budgeted for the Main Street Improvements (CIP No. 40087) project in the FY 16117 Capital Improvement Program budget. The Main Street project is still in the design phase. To expedite use of the CDBG funds, staff has reallocated the funds to the Peppertree Park Lighting project, which falls within the City's CDBG area. Future CDBG funds will be used to fund the construction of the Main Street Improvements project. CORRELATION TO THE STRATEGIC PLAN The recommended actions contribute to the fulfillment of the City's Strategic Plan Goal B, Public Safety and Protection of Assets. Plans & Specifications for Park Lighting Projects December 20, 2016 Page 2 BACKGROUND Peppertree Park The proposed lighting project at Peppertree Park consists of additional security lighting adjacent to the perimeter walkway along C Street and First Street, three additional lights near the playground area, and up -lighting for the park monument signage. A total of eleven new lights will be installed and will match the existing light emitting diodes (LED) fixtures, providing ample lighting to the adjacent passive park areas. Camino Real Park The proposed project will consist of installation of pathway and play element lighting in Camino Real Park to improve security and use level lighting. The project will replace 10 existing lights and install 8 new ones to illuminate dark areas throughout the park. The planned fixtures for this project will be light emitting diodes (LED) that offer the latest in both design and technology, providing the desired lighting levels with reduced energy costs and longer service life. The tentative schedule for construction of the project is as follows: Authorization to Advertise for Bids..................................................................1212012016 First Legal Advertisement...............................................................................01105/2017 Second Legal Advertisement..........................................................................0111212017 BidOpening...................................................................................................0211612017 Award of Contract...........................................................................................0312112017 Start Construction..........................................................................................0411812017 Complete Construction...................................................................................06106/2017 It is recommended the City Council adopt Resolution Nos. 16-72 and 16-78 approving plans and specifications for the replacement of the Peppertree Park Lighting Improvements (CIP No. 10032) and Camino Real Park Lighting Improvements (CIP No. 20054) and authorize the City Clerk to advertise to receive bids. �iacK, r.t. Public Works/City Engineer Attachment 1: Resolution 16-72 Attachment 2: Resolution 16-78 ATTACHMENT l Resolution No. 16-72 RESOLUTION NO. 16-72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE PEPPERTREE PARK LIGHTING IMPROVEMENTS (CIP No. 10032) CONSTRUCTION PROJECT AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the Peppertree Park Lighting Improvements (CIP No. 10032) Construction Project; and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Pepper -tree Park Lighting Improvements (CIP No. 10032) BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 20th day of December 2016. Dr. Allan Bernstein, Mayor ATTEST: Erica N. Rabe, City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) 1, Erica N. Rabe, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 16-72 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 20t" day of December 2016 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: Erica N. Rabe, City Clerk ATTACHMENT Z Resolution No. 16-78 RESOLUTION NO. 16-78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE CAMINO REAL PARK LIGHTING IMPROVEMENTS (CIP No. 20054) CONSTRUCTION PROJECT AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the Camino Real Park Lighting Improvements (CIP No. 20054) Construction Project; and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Camino Real Park Lighting Improvements (CIP No. 20054) BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 20" day of December 2016. Dr. Allan Bernstein, Mayor ATTEST: Erica N. Rabe, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE )SS CITY OF TUSTIN } I, Erica N. Rabe, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 16-78 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 20`h day of December 2016 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: Erica N. Rabe, City Clerk