Loading...
HomeMy WebLinkAboutRPT 3 PROJECTS REPORT 12-1-80DATE: November 25, 1980 REPORTS NO. 3 12-1~80 Inter-eom TO: HONORABLE MAYOR AND CITY CO3NCIL FROM: DAN RTANK~SHIP, CITY ADMINISTRATOR SUBJECT: STUDIES AND PROJECTS REPORT FOR OCIOBER AND NOVEMBER 1980 The following is a report on the status of studies and projects which has a number of purposes. The report is to provide staff with a reminder and scheduling tool, and a means of reporting progress to both the City Administrator and City Council. The report further provides the City Council with a visibility of what departments are working on and a greater awareness of the various ~orkloads. Some departments will by their nature have more studies than others and some studies are shown under category but involve a number of departments. Only the more significant studies are shown. The format of this report is to simplify monthly reporting. STATUS OCTOBER NOVEMBER ae GENERAL STAFF EFFORTS 1. Develol~nent of Goals and Objectives statements (by all depts.) Initial Dept. Goals in~ Marking Time forA2 Five-year and Ultimate Budget, Space & Staff needs (by all departments.) Dept. Staff Projections requested by 12/80 Most depts. projections in, review Be CITY 1. 2. 3. 4. 5. 6. 7. ADMINISTRATOR Develop regular Studies and Projects Report Complete a s~aoothWater Service Transition Coordinate City Code Update No. 2 Expand Policy Manual Investigate Council Handbook potential. Develop 1981-82 Budget early Study Council Chambers improve- ments, including sound system, chairs, screen. Initial report Initial by 11-30-80 rpt.compltd In process In process staff trsfd, autos trfd. Planned Planned Planned Binders Planned Research Planned Prelim. Planned Chair prob. identifie~ FINANCE 1. Review Budget format 2. Install computer and existing PADS system. 3. Develop solution to Council chair problem. For Dec.'80 Continents on site. Planned Operational Researching Memo to Council November 25, 1980 page t~ ( Finance cont 'd) 4o Study PADS Utility Billing System as alternative to existing ~W System 5. Evaluate TWW Price adjustment data. 6. Water Service financial policies. De PERSONNEL 1. Revise Personnel Rules. 2. Revise Performance Evaluation. 3. Revise Job Classification plan. a. For Water employees. b. For City positions. 4. Revise Affirmative Action plan. 5. Implement Safety Cormmittee and Program. 6. Review Industrial Clinic Operation. 7. Develop Personnel Procedural manual. 8. Develop mid-management training progr~m . CITY 1. CLERK Establish' microfilm program/ microfiche. Index all bOOks in City Hall library. Reorganize materials in vault. Place Code a~ other materials on Word Processor. COMMUNITY DEVELOPMENT 1. Study Sphere of Influence with City of Orange. 2. Revision of Zoning Ordinance to provide for special problems of low density and hilly areas. 3. Pre-zoning of Sphere of Influence. 4. ' General Plan Revision of SPhere of Influence. 5. Building Fire Prevention measures. 6. Develop E1 Camino Real Skf,et design plan (RDA) 7. Develop total RDA plan. STA~IJS OCfOBER Co,hence 3-81 Commence Nov. Survey in process Conmence Nov. Commence Nov. Con, hence Jan. Studying Books logged In process In process Commence 3/81 In process In process In process Initial ~hase In process Co, hence Jan. Planned Con]hence Dec. In process Planned Planned In process In process In process In process Planped Planned Planned Planned Planned Irvine land completed Planned Irvine land completed In study In study In process In process In process In process Memo to Council November 25, 1980 page three G. PUBLIC WORKS 1. ENGINEERING 1.1 Inventory and Map Street Lighting 1.2 Prepare 5-Year Preventative Street Maintenance program. 1.3 Prepare 5-Year City and Redevelo~ent Agency Capital Improvement Program. ] .4 Develop plans and reeords microfilm program. 2. MAINTENANCE 2.1 Develop Curb/Gutter and ' Sidewalk repair program 2.2 Inventory street signs and develop repai~ and replace-. ment program. 3. kn%TER SERVICE 3~1 l~view all water facility mapping and records. 3.2 Analysis of existing water system needs. 3.3 Prepare short and long range Capital Improvement Program. POLICE 7. Implementation of Police Computer System. 2. Public Safety Concept Further analysis, update, Council discussion. 3. Police Recruit Position. Study use of apprentice type of position at lower pay while in training. 4. Full Utilization of Word Processing. 5. Personnel Assessment Study of Job responsibilities and assignments. 6. Crime analysis system for patrol utilization. 7. Study of use of canine unit. STATUS Planned Planned Update plan~ed Planned Update pland. Planned Planned Planned Planned Planned Planned Planned Planned Planned Planned Planned Presently studying In study needs.. Awaiting County Fire'. In study Cost est. FY-82 . study planned In study Study commenced Study con~enced Planned Initial phase Progressing Progressing · . In study Prelim. study continues Memo to Council November 25, 1980 page four CC~[MUNITY SERVICES 1. Develop mail-in registration system. 2. Senior citizens needs assessment 3. Projection on future budget, space, and personnel needs. 4. Departmental reorganization and budget revision. * 5. Study potential use of City Bus. 6. Revision of Columbus-Tustin Park master plan. 7. Revisicn of Facility-Use policy. 8. Study Youth Services ~program. 9. Plan 1981 Fourth of July Celebration. Unable to begin budget revision' until Finance gets out expenditure reports. STATUS OCTOBER Under study Complete 5/81 Under study Under study Under study Under study Under study Completed Personnel & space compltd. Reorg. to Cncl 12/1/80 Planned Planned Under study Under study Vendors con- tacted to Council Dec.