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Home My WebLink AboutNB 4 CHAMBER CONTRACT 11-17-80DATE: TO: FROM: S UBJ ECT: November 7, 1980 NEW BUSINESS Inter - C om HONORABLE MAYOR AND CITY COUNCIL DAN BLANKENSHIP, CITY ADMINISTRATOR TUSTIN CHAMBER OF ~O~SERCE CONTRACT In preparing the State Controller Annual Financial Report this September, I found that the former Finance Director had made an error in disbursements to the Chamber of Co)'~u,erce for the 1979-80 fiscal year. The Chamber was scheduled to receive $4,830 for general services in monthly installments and $5,500 in a single installment when additional business directories were purchased and distributed into the north Irvine area. The Chamber never billed the City because they found they had enough directories without ordering more, and they absorbed the full cost. Mr. Bushong, however, paid the full $10,330 in monthly installments and the Chamber did not realize the mistake. I contacted the Chamber and they agreed the mistake did occur. They are not in a position to repay the funds all at once and have requested that the $5,700 budgeted this year by the City toward a Business and Professional directory be retained by the City (as repayment of the $5,500 over-paid last year). The Chamber will accomplish the project without City cost. This means we will save $5,700 from the Non-Departmental Budget. I believe this is a very reasonable approach and recommend its approval. Attached is a letter from the Chamber and also some examples of their Community Calendar in the Tustin News. Authorize recovery of $5,500 over-paid in 1979-80 to the Chamber of Commerce by eliminating the $5,700 payment for the Directory from the oontract. Respectfully submitted,. DAN BLANKENSHIP, /// City ~ministrator DB:dmt DATE: November 7, 1980 ln er -Corn TO: FROM: SUBJECT: HONORABLE MAYOR AND CITY COUNCIL DAN BLANK~INSHIP, CITY ADMINISTRATOR PURCHASE OF CHAMBER MAPS The Chamber of Commerce has completed the printing o~an up-to-date coi~nunity map that is very attractive. This was printed at Chamber expense by selling advertising. We have done such a good job of creating a business approach between the Chamber and City that the Chamber is offering to sell us maps (as opposed to giving us maps as they have in the past). On the otherhand, we are not making the "large" contract payments to the Chamber for general services we once did. The change is by far in the City's ~dvantage and reflects a strong effort on the Chamber's part to be self supporting. The City needs maim for the use of employees and ~) assist mel~ers of the public needing direction. The City will sell some to those w~o want to buy ~]e as %~11. We will sell those at $1.00 each so as not to "undersell" the Ch~nber or the advertisers. Our cost will be_ $.50 each (see the attached letter). Our departments have indicated a need for over 700 maps for sale ar~ direct use. I believe we should order 1200 to 1500 maps in 'order to have an ~dequate quantity until new ~3p~ are printed in perhaps 18 months. An order of 1500 maps at $.50 each ~ould cost $750.00. If approved, we would allow the $750.00 as a c~edit against the ~nount the Chamber owes us from last year's overpayment. We would therefore pay them $750.00 upon completion of the Business and Professional Directory (rather than no pa~nent at all). REc~tMENDED ACTION Authorize expenditure of $750.00 for ~urchase of 1,500 maps fr~ Chamber of Conmerce to be paid from the existing Chamber appropriation. Respectfully subnitted, DAN BLANKk~SHIP, /. City ~dministrator DB:dmt TEISTIbl CH/V'4BER OF October 2]., ].980 City of Tustin Centennial at Main Tustin, California 92680 Attention: Dan Blankenship City Administrator Dear Dan, Should the following proposal ~neet with the City Council's and your approval, it would enable the Chamber of Commerce to rebate the over-payment of $5,500.00 received during the 1979-80 fiscal year without creating a cash-flow problem. 1) The Chamber started publication in September on a monthly basis of the proposed Community Calendar of Events. This is being publishedon or about the 15th of each month in the lustin News. The decision was made to pay For the space to insure it's regular placement and it was uncertain what the volume of information would be. The charge for September was $147.00 and did not consider staff time. Council had earlier approved tile sum of $1,300.00 for the year to~ard the compilation, maintenance and monthly print- ing of the calendar which we request remain unchanged. 2) It was also-.previously agreed that the sum of $5,700.00 (or a lesser portion) would be billed by the Chamber to the City on completion of a City of Tustin Business and Professional Directory. It is our intention to continue with the compilation, design and printing of the directory and waive the $5,700.00 in its entirety. Proof of completion would certainly be provided to the City, however, we request that the arrangement for distribution be left to the Chamber and deleted from a re-worded contract. If we can answer any further questions of if the City has an alternate proposal, please contact us at your convenience. Sincerely, Tom Cunningham, Presidnet SW 399 El Camino Real, Tustin, Calil:ornia 92680 (714) 544-5341 period are "very c.-,hing," Clem said. · ople might say it's ~aunish. but ifs also x iog.' ;:.m said art con- Council :e city staff is prepar- e plau to be considered r,, Cay Council Oct. 21 -- would establish a ior Citizens Coot ding Council to advise ('uuncil on concerns of .... · klerly and coordinate ,:r projects. nc Council, in a .5-0 vote i;. directed city cum- _- ~ty services director leen White, 60, to ~ent an implementation ~ to the Council for set- up the advisory coun- ::.sLed by Ruby May, a vA>er of the Tustin /,r Citizens Club and an -- mate representative to county .Senior Citizens '.s.rv Council, during ~,ub(ic concerns Ix>trion ._ iw Council's Svpt. 15 :y requested the group ut tip to scl as liaison ~.-..~.tm the ('Sty Council elderly of the com- ~,.,ctor White, in a ,.ntution It> the City -- :::it Oct. 6. said she en- .';ed tbe group to he ;k oriented..Ao avoid p~tfalls of art ongoing, ]irected group." ~,e Couocil gave White ! her staff the authority ;:ake recommendations ___ members of the ad- :y group. White said v,-ould draw on the local :>r groups and others to ~de representatives. .e advisory group ~t coordinate services ask for "Dwaine" when concert of classical music ................ they enter the gallery, Sun~ay. Oct. 26. at2p.m, at Clem said. Rowever, the the Turtle Rock Com- w~t. co~ w^¢onw^a~s'~ou. store name came from her reunify Center, I Sunnyhill ao,~o,.~,.,,~, oo.,,,o., o,~ ,,, A husband's and son's middle Dr., in Irvine. For further I,,.,,,,~ et names, information call 7M-3639. - ............... 6 ........ j '"J??'L'"'" '~I~ ! .... Proposed for Seniors { .... ..... offered by' various better off our seniors will WttCO~t wnGo~ organizations snch as the be." said Mayor Don ~ T.L.C., the Assistance Salts{Pill. l..eague, the Senior Citizens Club. the city Community Services Department. and COMM U N ITY Tustin Community' CALENDAR OF EVENTS IIospital. . "Council members would This calendar will be published monthly, on or about the tn? senior cliPntS and agen- tifteenlh, covering a three month span. to assist all cv staff" White said. groups in planning lheir programs for maxin'lum ex- ,She also said the group posure and acquainting tho public with a selectio~ of "could act as an advocacy meetings and, events to enloy. group for unreel senior · neeckL" The group could Any club or organization wishing to include information .h~ ChamDer work from a needs assess- may do SO - at no charge - by calling ' > Tustin merit survey the Comtnuni- of Commerce 544-fi341 ty Services Department OCTOBER 1980 hopes to complete within six months. "In this man- 17-19 her, the Coordinating Coun- cil will remain task oriented." she said. 19 In addition, the council would assist the city in ob- taining grant funds for 28 senior programs, could ~corne a {undraising vehi- cle for projects, and appear 31 before the City Council on an "as-needed basis," White said. Ctmncilwo~nan Ursula Kennedy told White she 7-30 was co[icerned Ilia[ seniors who are not involved in 10 & 17 organized activities also have a voice on the Coor- 12 dinating Council. White replied that "we certainly, won't be exclusive." 21-22 The councilmembers seemed to want the city staff to have leeway in determining the size and make-up of the advisory 6 group. "The less structure the Council puts on it the 13 Cadett-O-Rama Girl Scouts 979-7900 Sand Castle Building Contest Big Corona Beach, 644-82t 1 Daughters Of American Colonists Plaque at 138 W Main 544-6465 Monte Carlo NiLe - Tustin Chamber ot Commerce T.G.I.F. Camelot Restaurant 6-10 p.m. NOVEMBER 1980 Girl Scout Calendar Sale 979-7900 Flu Clinic. Tustin Community Hospital Friends of Tustin Library Brunch Saddleback Inn 544-7725 Silverado Days - Silvered0 Canyon 649-2996 or 649-2472 DECEMBER 1980 Holiday Bazaar - Girl Scout 9?9-7900 Third Annual Childrens Christmas Party Friends of Tustin Library 544.772.5 -- ty Starts 'Fo n Zone' -'osram for Girls Here ::e Tustin Girls' Club is epilog members for its i!t-week "Fun Zone" 'gram. The city- ,;~sored club features ms, arts and crafts and excursiorks for girls in three through six. club meets from a , to 4:30 p.m. week- .'s; however, the diun of the club met. ting ,:~g~ daily throughout ,,,,eek according to the .,wing schedule: Moff- 15 18.23 days, Benjamin Be~wick School; Tuesdays, Helen Estock School; Wed- nesdays. Loma Vista 29 School; Thursdays, Mar- jorie Veeh School; and Fridays, C.C. Lambert Schoool. There is a $10 fee for city 9 residents and a $15 fee for non-city resideots for the program. For more infor- mation call the Tustio 9 Community Services Department at 544-$890. Class Mail-In Registration for City Residents Community Se~ices 544-8890 Festival ot Lights Boat Parade t~ewporl Beach Chamber gl Commerce 644-8211 Class Mail-in for non-residents Community Services 544-8890 JANUARY 1981 L.P. Repertory Guild Lunch & Fundraiser Mrs. Harem 832-9238 Friends of Tustin Library He{liege Lunch 544.7725 t wocd o~ masoor · Excellent hide SAVE $6 SALE $10.4 WAL COMMUNITY CALENDAR OF EVENTS Ta',,: In(h.x I)ctifi.u SEPT£MBER I§B0 Some Like It HOT... Some Like It COLD!. \Ve have both... llOT a.d COLD type! The Tustin News' brand new Compugraphic Editwriter 7500 will give you type s~zes ranging from 6 ~o 72 point, the latter being 1 inch tel We have a number of tine type feces in this great new photo composition typesetting machine, it uses the best of electronic and computer worlds tO bring you the best se~ cold type in town. And. ol course we feature the famous into,type C-3 type casting maohtne {or ou¢ hol type [rier~ts. Free estimates. Drop in our otlice and see the many type faces we have available 649 South "lB" Street 544-4110