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Home My WebLink About00 CC AGENDA 1.17.17CITY OF TUSTIN REGULAR MEETING OF THE CITY COUNCIL AND TUSTIN HOUSING AUTHORITY Al Murray, Mayor Pro Tem Rebecca Gomez, Councilmember Charles E. Puckett, Councilmember Letitia Clark, Councilmember JANUARY 17, 2017 COUNCIL CHAMBER 300 CENTENNIAL WAY, TUSTIN Jeffrey C. Parker, City Manager Dr. Allan Bernstein, Mayor David E. Kendig, City Attorney Erica N. Rabe, City Clerk Jeffrey C. Parker, City Treasurer SPECIAL MEETING OF THE CITY COUNCIL 5:30 P.M. Brown Act Training City Manager's Conference Room SPECIAL CLOSED SESSION MEETING OF THE CITY COUNCIL C.Ni0JA CALL TO ORDER — Meeting #2404 ROLL CALL — City Clerk PUBLIC INPUT — Members of the public may address the City Council on items on the Closed Session Agenda. CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2): (2 cases) Please note: Written materials relating to agenda items for an open session regular meeting of the Council that are distributed to a majority of the Council members less than 72 hours prior to the meeting are available for public inspection at the following locations: In the City Clerk's Office during regular business hours and following business hours (after 5:30 p.m.) in the Council Chamber on the day of the meeting. 2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION - Initiation of litigation pursuant to Government Code § 54956.9(d)(4): (1 case) 3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS [Government Code § 54956.8] — (2 cases) A. Property Address/Description Agency City Negotiators Negotiating Parties Under Negotiation B. Property Address/Description Agency City Negotiators Negotiating Parties Under Negotiation 430-371-18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 61, 62, 63, 64, 65, 66, 67, 68 City of Tustin Jeffrey C. Parker, City Manager and John Buchanan, Director of Economic Development OliverMcMillan Tustin Legacy Inc. Price and Terms of Payment 15171 Del Amo Avenue (430-251-27); 1021 Edinger Avenue (430-252-05 & 430-252-06) City of Tustin Jeffrey C. Parker, City Manager & Jerry Craig, Economic Development & Housing Manager Oremor of Tustin, Inc.; Sterling Collision Center, LLC Price and Terms of Payment 4. LIABILITY CLAIMS [Government Code § 54956.95] — One Case a. Claim of Alfredo Valdivia, Claim No. 16-19 5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - [Government Code § 54957(d)(1)] — (1 case) a. Title: City Manager City Council January 17, 2016 Meeting Agenda Page 2 of 6 REGULAR MEETING OF THE CITY COUNCIL AND TUSTIN HOUSING AUTHORITY 7:00 P.M. CALL TO ORDER — Meeting #2404 PRESENTATION OF COLORS, INVOCATION AND PLEDGE OF ALLEGIANCE — American Legion CLOSED SESSION REPORT — City Attorney David E. Kendig PRESENTATIONS — ■ Gem of Tustin - Master Reserve Officer George Vallevieni ■ Mayor Bernstein's 2017 Goals ORAL COMMUNICATION/PUBLIC INPUT — At this time, any member of the public may address the City Council on matters which are listed on this agenda or under the jurisdiction of the City Council. CONSENT CALENDAR ITEMS All matters listed under the Consent Calendar are considered to be routine and will be enacted by one motion without discussion. Persons wishing to speak regarding Consent Calendar matters should file a "Request to Speak" form with the City Clerk. (Agenda Items 1 through 6) 1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. City Council January 17, 2016 Meeting Agenda Page 3 of 6 2. APPROVAL OF MINUTES — REGULAR MEETING OF THE CITY COUNCIL HELD ON DECEMBER 20, 2016 AND THE SPECIAL CLOSED SESSION MEETINGS HELD ON DECEMBER 20, 2016 Recommendation: That the City Council approve the Action Minutes of the Regular Meeting of the City Council held on December 20, 2016 and the Special Meetings held on December 20, 2016. 3. RATIFICATION OF DEMANDS AND RATIFICATION OF PAYROLL The City Council has approved the use of Government Code Section 37208 to expedite the payment of City of Tustin obligations that are in accordance with the approved budget or continued operations authorizations. Recommendation: That the City Council approve Payroll in the amounts of $723,564.43 and $1,285,784.85; and demands in the amount of $4,792,460.37. 4. APPROVE COOPERATIVE AGREEMENTS WITH THE CITY OF IRVINE FOR THE TUSTIN RANCH ROAD/VON KARMAN AVENUE AND EDINGER AVENUE/IRVINE CENTER DRIVE REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECTS (PROJECT P) Staff is requesting that the City Council approve the Cooperative Agreements with the City of Irvine for implementation of the Tustin Ranch Road/Von Karman Avenue and Edinger Avenue/Irvine Center Drive Regional Traffic Signal Synchronization Projects. Engineering and construction will be performed in collaboration with and led by the City of Irvine. Work will be performed under the OCTA Competitive Measure M2 Regional Traffic Signal Synchronization Program (Project P). Recommendation: That the City Council approve the Cooperative Agreements with the City of Irvine for the Tustin Ranch Road/Von Karman Avenue and Edinger Avenue/Irvine Center Drive Regional Traffic Signal Synchronization Projects, authorize the Mayor and City Clerk to execute the agreement on behalf of the City, and amend the adopted Capital Improvement Program for Fiscal Year 2016/17 to appropriate Gas Tax (Fund 130) in lieu of Measure M2 Fair Share (Fund 139) for both projects. 5. SALARY RESOLUTION FOR UNREPRESENTED PART-TIME NON - BENEFITTED EMPLOYEES Adoption of the attached Resolution will authorize terms and conditions of employment for unrepresented Part -Time Non -Benefitted employees in accordance with California state law. Recommendation: That the City Council adopt Resolution No. 17-02 amending the City's Classification and Compensation Plan for unrepresented City Council January 17, 2016 Meeting Agenda Page 4 of 6 Part -Time Non -Benefitted employees. RESOLUTION NO. 17-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN RELATING TO COMPENSATION FOR UNREPRESENTED PART-TIME NON - BENEFITTED EMPLOYEES AND SUPERSEDING RESOLUTION 15-47 6. CITY COUNCIL APPROVAL OF AN AMENDED ADMINISTRATIVE BUDGET AND AUTHORIZATION TO ENTER INTO AN ELEVENTH AMENDED AGREEMENT BETWEEN THE CITY AND SUCCESSOR AGENCY FOR ADMINISTRATIVE SUPPORT City Council approval is requested of an amended Administrative Budget and authorization for the City and Successor Agency to enter into an Eleventh Amended Agreement for reimbursement of administrative support. Recommendation: That the City Council approve and authorize the City to enter into an Eleventh Amended Agreement for Reimbursement of Costs and City/Successor Agency Operations Loan with the City acting as Successor Agency to the Tustin Community Redevelopment Agency. REGULAR BUSINESS ITEMS Matters listed under Regular Business are generally proposals for new legislation or items requiring discussion (Agenda Items 7-10) 7. WATER CONSERVATION UPDATE - NOVEMBER 2016 As a result of the drought, the City of Tustin is required to provide the State Water Resources Control Board with a monthly report regarding water consumption and restrictions. This report summarizes the information provided to the State for the month of November 2016 and provides the City Council and the public with general information on previous and upcoming actions taken by the City. Recommendation: That the City Council receive and file this report. 8. COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2016 The City engages an independent certified public accounting firm to complete an annual audit of the City's financial records. There are a number of reports City Council January 17, 2016 Meeting Agenda Page 5 of 6 such as the Comprehensive Annual Financial Report (CAFR), produced as a result of the annual audit and there are actions that are required by the City's governing board (City Council) to meet the requirements of various auditing standards, such as meeting with the auditing firm that conducted the audit to discuss the audit and internal control issues. Recommendation: 1. Receive and file the CAFR for the year ended June 30, 2016. 2. Discuss the audit and internal controls with the independent certified public accounting firm, White Nelson Diehl Evans LLP, who conducted the audit. 9. LEGISLATIVE UPDATE Staff has prepared a brief summary of California laws most relevant to the City of Tustin or that may be of particular interest in the coming year. These laws went into effect on January 1, 2017. Recommendation: That the City Council receive and file this report. 10. 2017 COMMISSION VACANCIES Due to term expirations, staff is requesting that the City Council provide direction on the desired process to fill upcoming vacancies on the Planning and Community Services Commissions. Recommendation: Pleasure of the City Council. OTHER BUSINESS/COMMITTEE REPORTS ADJOURNMENT — The next meeting scheduled is on Tuesday, February 7, 2017 for the Closed Session Meeting at 5:30 p.m. and the Regular Business Meeting at 7:00 p.m. in the Community Center, 300 Centennial Way, Tustin, California. City Council January 17, 2016 Meeting Agenda Page 6 of 6