HomeMy WebLinkAbout10 2017 COMMISSION VACANCIESAgenda Item 10
AGENDA REPORT RevieweCity Manager
Finance Director NIA
MEETING DATE: JANUARY 17, 2017
TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: ERICA N. RABE, CITY CLERK
SUBJECT: 2017 COMMISSION VACANCIES
SUMMARY:
Due to term expirations, staff is requesting that the City Council provide direction on the
desired process to fill upcoming vacancies on the Planning and Community Services
Commissions.
RECOMMENDATION:
Pleasure of the City Council.
FISCAL IMPACT:
None.
BACKGROUND:
On March 1, 2017, the terms for the following will expire: Planning Commissioners
Austin Lumbard, Steve Kozak, and Ryder Smith; and Community Services
Commissioners Erin Moore, Donna Marsh Peery and Larry Sample.
Currently, the City Clerk's Office advertises and solicits applications for upcoming
vacancies. A Special Meeting is scheduled and all candidates arrive in the Council
Chamber at the designated time. The City Council interviews the candidates in the
Council Chamber in an order that is randomly selected. Following conclusion of the
interviews, appointments are made at that time by a majority vote.
Based on a survey of Orange County cities, the following options are available for
Council's consideration:
2017 Commission Vacancies
January 17, 2017
Page 2
Option 1: Appoint an ad hoc committee of two Council Members to interview
the candidates and make a recommendation to the full City Council.
Option 2: Each candidate is prescheduled for an interview at a specific time.
The City Council then interviews the candidates at a public meeting
at each candidate's prescheduled time. Appointments are made at
the following City Council meeting. These interviews may take
place in an alternate location, such as a conference room, so long
as the meeting is properly noticed and accessible to the public.
Option 3: Each Council Member appoints a Commissioner, with terms that
run concurrent with the term of the appointing City Council member.
(Requires an amendment to City Code section 1513 before it could
be implemented)
Option 4: Council Members make recommendations to the Mayor; Mayor
appoints the Commissioners.
(Requires an amendment to City Code section 1513 before it could
be implemented)
Option 5: Maintain current process as described above.
Option 6: Upon receiving confirmation of their interest to continue to serve,
reappoint current Commissioners whose terms will expire.
Upon direction from the City Council, a public notice seeking candidates to serve on
said commissions will be published in the Tustin News, posted on the City's website and
posting boards. The notice will include qualifications, duties, and meeting dates. In
addition, we will notify individuals on the commission interest list, which was established
in January 2013.
Attachment: Commission Appointment Process Survey
COMMISSIONER APPOINTMENT SURVEY
Currently, the City Clerk's Office advertises and solicits applications for upcoming vacancies. A
Special Meeting is scheduled and all candidates arrive in the Council Chamber at the
designated time. The City Council interviews the candidates in the Council Chamber in an
order that is randomly selected. Following conclusion of the interviews, appointments are made
at that time by a majority vote.
City
Process
Aliso Viejo
N/A No commissions
Anaheim (Districts)
Advertise and Council appoints; there is no interview process.
Brea
Applications are reviewed by a Council sub -committee. Following
interviews, nominees are selected for acceptance by a formal vote
of a maj rity of the Council.
Buena Park
Council appoints an ad hoc committee of two council members to
interview applicants and make a recommendation to Council.
Cypress
Same as Tustin's current process
Dana Point
Same as Tustin's current process
Fountain Valley
Council interviews all candidates one at a time; appointments are
a endized at the next council meeting for a majority vote.
Fullerton (Districts)
1) Advertise and accept applications until a designated
deadline.
2) Council Members make direct appointments from the
applications received at a City Council meeting.
3) An interview panel consisting of the Mayor, Mayor Pro Tem
and committee chair interview remaining applicants for at -
large positions and make recommendations to City
Council.
4) City Council appoints at -large positions at a City Council
meeting.
Garden Grove
All commissioners are appointed by the Mayor; staff solicits
applications and produces a manager's memo for Council
compiling all applications; councilmembers review the
applications and make their recommendations to the Mayor;
mayor announces his/her decision at the council meeting.
Huntington Beach
Same as Tustin's current process
Irvine
Council Members appoint each commission member by
submitting a memo to the City Clerk's Office with the individual's
name, date to start and commission.
La Habra
Council interviews all candidates; appointments are agendized at
the next council meeting for a majority vote.
La Palma
Same as Tustin's current process
Laguna Beach
Same as Tustin's current process
Laguna Hills
Same as Tustin's current process
Laguna Niguel
Same as Tustin's current process
Lake Forest
Same as Tustin's current process
Los Alamitos
Same as Tustin's current process
Mission Viejo
Each Council Member nominates one member for each
commission; nominations must then be ratified by a majority vote
of the City Council.
Placentia
Same as Tustin's current process
Rancho Santa
Members have been on PC since 1994, 1999 & and 2000 with no
Margarita
vacancies since initial appointments
Santa Ana (Wards)
Council Members individually appoint members to commissions.
The terms run concurrent with the term of the appointing Council
Member.
San Clemente
Same as Tustin's current process
San Juan Capistrano
Planning Commission recruitment is the same process as Tustin.
Other Commissions: Two council members informally interview
the candidates and make recommendations to the full Council for
a majority vote
Stanton
Same as Tustin's current process
Villa Park
N/A No Commissions
Westminster
Advertise and Council appoints at a Council meeting; there is no
interview process.
Yorba Linda
Same as Tustin's current process