HomeMy WebLinkAboutCC 4 COUNCIL POLICY 10-20-80DATE:
October 14, 1980
CONSENT CALENDAR
;-20%0
Inter-Corn
TO:
FROM:
SUBJECT:
HONORABLE MAYOR AND CITY COUNCIL
DAN BLANKENSHIP, CITY ADMINISTRATOR
APPROVAL OF COUNCIL POLICY STATEMENTS
Attached are proposed Council Policy Statements numbers 2-03 and 2-04 covering
the designation of Council Liaison assignments and a description of the Mayor's
role. These are an extension of the development of a City Policy Manual.
The initial liaison assignments are specified as follows:
Liaison A - Administration
Liaison B - Development
Liaison C - Public Safety .
Liaison D - Community Services
Liaison E - Public Works .
Ronald B. Hoesterey
James B. Sharp
Ursula E. Ke~%edy
Donald J. Saltarelli
Richard B. Edgar
Additional policy statements will be forthcoming as time permits their devel-
opment.
RECOMMENDED ACTION:
Minute Order to approve the attached policy statement numbers 2-03 and 2-04
and the above liaison assignments.
Respectfully submitted,
//.
DAN BLANKENSHI P,
City Administrator
DB:d mt
attachments
COUNCIL POI2CY
SUBJECT: 5bAYOR' S ROLE
POLICY NO:
SECTION:
APPROVED:
EFFECTIVE:
2-03
CITY COUNCIL
PURPOSE.
To clarify the role of the t, layor and M~yor Pro Tempore iii relation to the
City Council and 'Staff.
POLICY
1. The Mayor and Mayor Pro Tempore are responsible to the total City Council
and serve at the Council's pleasure.
The Mayor Pro Tempore assumes the responsibilities of tJ~e Mayor in the
&bsence, disability or lu]availability of the t.:a':,or.
The Mayor shall haw~- the following responsibility and authority:
a. To preside at City Council meetings.
b. 'k~ sigu documents reflecting ~e official acts of ~]e City Co,~cil.
.c.
'lb sign letters as required to implement <'[ty Council policy or as
othe~.wi.~'~e rcquire~.d to carry OUt the May:}r':; responsibilities.
To act as the official c..>remonia! represent<ttive of the City au City,
Co::umn~ity or other (.~v~klltL; a~.; approprLatc and when available.
TO appoint Council mengDers and citizens to established conunittees with
the consent of the City Council.
To suggest new o~ revised policies or programs to the full City Council
for further study.
'lb perform such other duties or assignments as directed or requested
by the City Council in open session or, if in closed session, by filing
the directiv~ in wri{ing with the City Clerk or City Attorney.
The Mayor shall otherwise:
Have only the authority of an individual m(:~,~3er of the City council and,
as such, shall not give direction or orders to the City Administrator
(except as authorized by the City Council), a department head, or other
City employee.
b. Allow Council members and City Administrator to interface with one another.
AUTHORITY
By authority of the City Co~u]cil
CITY CLERK
COUNCIL I (')LICY
SUBJECT:
DEPARIMENTAL I. IA,SO,, A%SIGNH~NTS
POLICY NO: 2-9q
SECTION: CIIY COUNCIL
APPROVED:
EFFECTIVE:
PURPOSE
To p~ovide an additional channel for cum:nuHi(:.~tioHs between DepartmeHt lteads,
City Administrator and City Council.
¸2.
To distribute Council workload and allow specialization on the part of the
City Counci! H~mbers For improved awareness of administrative plans and
implen~ntation progress.
3. To prolnote the proper use of the chain of coH:Hand.
To protect the integrity of the City's Council - Administrator form of govern-
iIlell t.
POLICY
1. There is her~:by created a system of designated City Council
ments with one or more departments as indicated below.
Liaisun A.
Liaison
Liaison
liaison assign-
Administrat}o:~, F:,nance, Per';~ m~l, Risk Management and
Public ~'fet,, fP,:,i:,ce, Fire c,~', f'araL:actics'~
Liaison [). ConN;lu~litv ',=',ir-'<
. 3..~N .... City CleFL and City Attorney.
Liaison
Public Works (Engineering, Haintenance~ Water Service
Capital Ii:;l~ruveme.qts).
The liais(m assignmeHts shall normally be l~r a one year period as designated
by the Mayor with the consent of ,tile City Council (with a rotation every one
to two years) and shall have the following responsibilities:
ao
Quarterly or as needed, meet with the department head(s) to determine
the plans, future programs, problems, opportunities and progress toward
objectives of the functions so assigned.
b. Be available to the department head(s) for consultation and as a sound-
ing board on ideas.
DEPARTMENTAL LIAISON ASSIGNMENIS
Page 2 of 2
c. Be particularly prepared to discuss or make recommendations on those
agenda items relating to the functional area assigned them.
d. Receive complaints from citizens unsatisfied by the department and'City
Administrator ~.tithin the functional a~,'ua assigned them.
The
a.
liaison assignment sh.qll be f'urth~· suhi,,{:t to the following:
}Ie/sh~ shall not give directions to ~ .'.,~)~rtment head, the City Adminis-
trator, or any City em~loyee. The Cit.,;, C()uncil as a body is the only
entity authorized Lo give direction t(~ the staff.
lie/she shall not screun or utherwise impede, censure or modify department
head or City 2~dministraLor reports or recommendations.
He/she shall not act to by-pass the Ci~./ Administrator. A liaisofl member
may reqtlest a report fron~ the City Administrator to the total Cour~cil
if not individually satisfied on a particular concern.
A Council member shall not rely solely o~ the study and conclusion of-
the ]i~ison member in lieu of inde!?endent judgment. (The liaison member
is to enhance or supp]c~m(~nt staff input to Council. The member does
not re?[ace Lhe independent study of Council members).
Thi's policy shall be ~evie',.~ed d[i,'ing the b~.~qget process in the sprin9 of 1981
and annual]), ther?~f'ter t{;, test the continuing validity of the program.
AUTttO RI ZAI'I ON
By authority o~ Lhu City Council
ATTEST:
City Clerk