HomeMy WebLinkAboutCC 4 IMPROVE HVAC SYS 06-16-80DATE:
TO:
FROH:
SUBJECT:
June 16, 1980
CONSENT CALRNDAR
NO. 4 ~.
6-16-80
Inter-Corn
Honorable Mayor and City Council members via Dan Blankenship
George F. Reid, Building Official
Improve HVAC Systems, City Hall
The bid opening was attended and witnessed by a representative of each bidder and
the "Green Sheet." The bids were:
Louis Schmetzer ............................... $60,254
Graham Brothers ................................ 56,556
California West ................................ no bid
E.T. Payne ..................................... no bid
Far West ....................................... no bid
Baird .......................................... no bid
Blake .......................................... no bid
ACS ............................................ 62,465
The Iow bidder did not submit his bid on the required form. On the advice of
the city attorney, I initiated action recommending the City Council reject all
bids and the City Clerk advertise for new bids.
Had the Iow bidder submitted his bid on the proper form it would be in the City's
interest fo assure the bid was complete and free of errors. That question be-
came academic, therefore, I did not investigate. The Graham Brothers' representa-
tive did volunteer by phone fo sign on the required form for the same price,
$36,336. The $36,336 bid appears to be in line. The fwd next higher bids are
excessive. Inquiry indicates HVAC bids are surprisingly high lately.
I recommend Council approval of Resolution No. 80-56.
Building Official
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RESOLUTION NO. 80-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUSTIN, CALIFORNIA, APPROVING PLANS AND
SPECIFICATIONS TO IMPROVE HEATING, AIR CON-
DITIONING AND VENTILATION SYSTEMS, POLICE
AND CITY ADMINISTRATIVE BUILDINGS, AND DIRECT-
ING THE CITY CLERK TO RE-ADVERTISE FOR BIDS.
WHEREAS, if is the intention of the City Council Of the City of Tustin,
California, fo improve heating, air conditionin9 and ventilation systems,
Police and City Administrative buildings;
WHEREAS, the Building Official has presented plans and specifications
for the construction of said work;
NOW, THEREFORE, BE IT RESOLVED THAT the plans and specifications pre-
senfed by the Building Official be and are hereby approved as the plans
and specifications fo improve heating, air condifionin9 and ventilation
systems, Police and City Administrative buildings.
BE IT FURTHER RESOLVED THAT the City Clerk is hereby authomized and
directed fo reject all bids received June 4, 1980 for this project,
Resolution No. 80-38, and fo re-advertise as required by law for the
receipt of sealed bids or proposals for the doin9 of the work specified
in the aforesaid plans and specifications which said advertisement shall
be substantially in the followin9 words and figures, to wit:
"NOTICE TO CONTRACTORS"
SEALED PROPOSALS will be received at the office of the City Clerk,
Tustin, City Hall, 300 Centennial Way, Tustin, California, until
on the ~rd day of July, 1980, at which time they will be publicly opened
and read, for performin9 work as follows:
To improve heating, air conditioning and ventilation systems,
Police and City Administrative buildings.
Bids are required for the entire work described herein:
SCHEDULE OF WORK ITEMS
Item No. Unit Quantity
1~ ea. 1
2. ea. 1 Improve HVAC
building
Description
Improve HVAC system, Police building
system, City Administrative
Plans, specifications and proposal forms fo be used for bidding on this
project can only be obtained by prospective bidders at the office of the
City Clerk, Tusfin City Hall, 300 Centennial Way, Tusfin, California, 92680,
upon payment of $2.50 per set, which amount shall be non-refundable.
The work is fo be performed with the Police building having preference
over the City Administrative building. The contractor shall commence
work on each HVAC system only when he has all materials and equipment af
hand. Once work commences on a system, work shall be continuous until
work on fhaf system is complete. Each system shall be placed in oper-
ation for testing, balancing, adjusfin9, and fine tuning upon completion
of work on that system.
Resolution No. 80-56
page 2.
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Plans and specifications will only be mailed out upon payment of $5 per
set, which amount shall be non-refundable.
In conformance with Section 37931 of the Government Code, all bids shall
be presented under sealed cover on the proposal form provided and ac-
companied by one of the following forms of bidder's security:
a. Cash
b. Cashier's check made payable to the City of Tustin
c. Certified check made payable fo the City of Tustin
d. Bidder's bond executed by an accredited surety insurer, made
payable fo the City of Tusfin
The security shall be in an amount equal to af least fenpercent (10%)
of ~he amount of the bid. A bid shall not be considered unless one of
the forms of bidder's security is enclosed therewith.
A Surety Bond for payment of labor and materials w|ll be required in the
amount of fifty percent (50~) of the estimated total contract price and
a Faithful Performance Bond in the amount of one hundred percent (100%) of
the estimated total contract price in the form attached to the contract
documents. Said bonds shall be issued by a Surety Company rated Grade A
or better and Class IX or better by the latest edition of Best's Key
Rating Guide.
City of Tusfin reserves the right fo re]ecl any or all bids, and/or
waive any informality on a bid. No bidder may withdraw his bid for a
period of thirty (30) days after the date set for the opening thereof.
The contract will be awarded to the lowest qualified bidder.
Provisions of the State Contract Act are not applicable, and prospective
bidders will not be required fo be prequaliFied.
All work fo be done under the direct supervision of the City Engineer,
City of Tustin,
All work to be paid for at the unit prices bid from appropriated monies.
Said City of Tusfin, pursuant to the Labor Code of the State of California,
has ascertained and determined that the general prevailing rate o¢ hourly
and per diem wages in the locality in which the said work herein described
is fo be performed, for each craft or type of workman or mechanic needed
fo execute the contract and also the general prevailing rate for legal
holidays, and overtime work for each craft or type of workman or mechanic,
to be as indicated in Resolution 77-52 as previously published in a news-
paper of general circulation, and on file in the office of the City Clerk.
Employer payments other than those itemized therein, as defined in
Section 1773.1 of the Labor Code, are fo be paid in accordance with the
terms of the collective bargaining agreement applicable to the type or
classification of the workmen or mechanics employed on the project.
Copies of all collective bargaining agreements relating fo the work as
set forth in the aforementioned Labor Code are on file and available for
inspection in the office of the Department of Industrial Relations,
Division of Labor Statistics and Research.
BY ORDER OF THE CITY COUNCIL OF THE
CITY OF TUSTIN, CALIFORNIA
Dated:
Mary E. Wynn
City Clerk of the City of Tustin,
California
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Resolu,ion No. 80-56
page 3.
BE IT ALSO RESOLVED THAT ,he Ci,y Council of ,he Ci,y of Tus, in has
ascer,ained and does hereby de,ermine ,ha, ,he general prevailing ra,e
of wages and employee paymen,s in ,he Iocali,y of ,he Ci,y of Tus, in,
California, for each craf, or ,ype of workman needed ,o execu,e the work
herein above specified is as se, for,h in Resolu, ion No. 77-52.
PASSED AND ADOPTED by fhe Ci,y Council of the Ci,y of Tus, in, California,
this day of , 1980.
ATTEST:
Donald J. Sat,arel
Mayor
Mary E. Wynn
Ci.,y Clerk
Adver,ise in Tusfin News:
June 19 and June 26, 1980