HomeMy WebLinkAbout09 PERMIT SPEC EVENTS 11-03-03 Agenda Item
Reviewed:
AGENDA REPORT City Manager
Finance Director
MEETING DATE: NOVEMBER 3, 2003
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PATRICK SANCHEZ, DIRECTOR, PARKS AND RECREATION SERVICES
SUBJECT: AUTHORIZATION TO PERMIT FOR TWO OLD TOWN SPECIAL EVENTS:
CHILDREN'S BOOK FESTIVAL AND ANTIQUE CAR SHOW
SUMMARY
Authorization from the City Council is required for the utilization of public streets in Old
Town for two special events. The Children's Book Festival, proposed for April 4, 2004,
and the Antique Car Show, proposed for July 25, 2004, have completed preliminary
permit applications for events in Old Town
RECOMMENDATION
Grant facility use and public street permits upon the successful completion of the
applications and meeting conditions of approval for the Old Town Children's Book
Festival and the Antique Car Show.
FISCAL IMPACT
The cost for City services would be paid by the two event organizers.
The Parks and Recreation Department, the Police Department and the Public Works
Department provide services to assist the production and logistics for a safe Children's
Book Festival and an Antique Car Show along El Camino Real. The Police Department
cost per event is between $3,200 and $3,400; the Public Works cost per event is
between $2,500 and $3,000; and the Parks and Recreation cost per event is between
$800 and $1,000 in labor assistance.
BACKGROUND
The Old Town Children's Book Festival, to be held on Sunday, April 4, 2004, is intended
to attract children to experience the magic of books, encourage literacy, and promote
community participation during an afternoon festival. Approximately 10% of the
proceeds of revenue generated from sponsors and booths will be donated to a
children's charity.
The Old Town Antique Car Show, scheduled for Sunday, July 25, 2004, will involve a
minimum of 200 cars displayed by private car owners in a competition and awards
format. The promoters are Dennis McGillis and Jim Bartolomucci.
Both events will be required to enter into agreements with the Tustin Old Town
Association and the Chamber of Commerce to support the event. Neither event is
requesting any fee waivers at this time, seeking only City Council authorization to
continue with the permit process.
Parks and Recreation Services