HomeMy WebLinkAbout01 CIP'S 7130 & 7147 11-17-03AGENDA REPORT
Agenda Item
Reviewed:
City Manager
Finance Director
MEETING DATE: NOVEMBER 17, 2003
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
UNDERGROUND UTILITY DISTRICT NOS. 03-01 AND 03-02 FOR THE
NEWPORT AVENUE EXTENSION, STATE ROUTE 55 NORTHBOUND
RAMP RECONFIGURATION, VALENCIA AVENUE AND DEL AMC
AVENUE WIDENING PROJECT - PHASE 1 (CIP NO. 7130) AND FOR
THE EDINGER AVENUE ("SMART STREET") WIDENING PROJECT
(CIP NO. 7147)
SUMMARY
The City Council, at their meeting of October 20, 2003, adopted Resolution No. 03-91, which set
Monday, November 17, 2003, at 7:00 P.M. in the City Council Chambers at 300 Centennial Way in the
City of Tustin, California, as the time and place for a public hearing regarding the formation of
Underground Utility District Nos. 03-01 and 03-02. The area of each district is generally the area
bounded by Edinger Avenue on the north, the Burlington Northern and Santa Fe railroad spur line east
of Del Amc Avenue on the east, Valencia Avenue on the south, and State Route 55 on the west.
RECOMMENDATION
It is recommended that the City Council:
1. Conduct the public hearing as noticed to determine if the public necessity, health, safety or
welfare require the removal of poles, overhead wires and associated overhead structures on
Edinger Avenue between State Route 55 and approximately 1,000 feet southeast of Del Amc
Avenue, and on Del Amc Avenue between Edinger Avenue and Valencia Avenue.
2. At the conclusion of the public hearing, if the City Council determines that this area should be
designated an underground utility district, adopt Resolution 03-129 establishing Underground
Utility District Nos. 03-01 and 03-02 within the area of the City generally bounded by Edinger
Avenue on the north, the Burlington Northern and Santa Fe railroad spur line east of Del Amc
Avenue on the east, Valencia Avenue on the south, and State Route 55 on the west.
Underground Utility District Nos. 03-01 and 03-02 for the Newport Avenue Extension, State Route 55
Northbound Ramp Reconfiguration, Valencia Avenue and Del Amo Avenue Widening Project -
Phase 1 (CIP No. 7130) and for the Edinger Avenue ("Smart Street") Widening Project (CIP No.
7147)
November 17, 2003
Page 2
FISCAL IMPACT
Funds to construct both Underground Utility Districts are included in the Fiscal Year 2003-2004
Capital Improvement Program Budget for the Newport Avenue Extension, State Route 55 Northbound
Ramp Reconfiguration, Valencia Avenue and Del Amo Avenue Widening Project-Phase 1 (CIP No.
7130), and the Edinger Avenue ("Smart Street") Widening Project (CIP No. 7147). There are two
sources of funding to underground existing overhead facilities, Rule 20A funds and Rule 20B funds.
Rule 20A funds are set aside funds from Southern California Edison to assist cities to underground
overhead utilities. Rule 20B funds are local agency funds (in this case City of Tustin) used to
underground overhead utilities.
The engineering and construction cost for Underground Utility District No. 03-01 is estimated at
$1,745,000 and will be funded by the City of Tustin (Rule 20B funds) from CIP No. 7130 and CIP No.
7147. Construction funds currently budgeted in CIP No. 7130 consist of Measure "M" Competitive
funds, South Central Redevelopment Agency funds, Water Capital Improvement Program funds, and
Developer Bond and cash payment funds. Construction funds currently budgeted in CIP No. 7147
consist of Measure "M" Competitive funds, Santa Ana-Tustin Transportation System Improvement
Authority funds, and Developer Bond and cash payment funds. This funding will also be utilized to
replace ten existing Edison owned street lights with ten new Edison owned street lights on marbelite
poles. It is the intention of the City of Tustin to pay all costs to connect any existing overhead
facilities to underground facilities at no cost to the individual property owners and these conversion
costs are included in the above estimated cost.
The engineering and construction cost for Underground Utility District No. 03-02 is estimated at
$1,700,000 and will be funded entirely by Southern California Edison utilizing Rule 20A funds.
BACKGROUND
On October 20, 2003, the City Council adopted Resolution No. 03-91, which set the time and place for a
public hearing to consider the designation and adoption of Underground Utility District Nos. 03-01 and
03-02 requiring the removal of poles, overhead wires and associated structures within the area of the
City generally bounded by Edinger Avenue on the north, the Burlington Northern and Santa Fe railroad
spur line east of Del Amo Avenue on the east, Valencia Avenue on the south, and State Route 55 on the
west.
Resolution No. 03-91 set the time and place for a public hearing on this matter at 7:00 P.M. on Monday,
November 17, 2003, at the Tustin City Council Chambers, 300 Centennial Way, Tustin, California,
92780. The time and place of the public hearing has been duly noticed as prescribed by law.
The conversion of the existing overhead utilities to underground facilities within the area of the City
generally bounded by Edinger Avenue on the north, the Burlington Northern and Santa Fe railroad spur
line east of Del Amo Avenue on the east, Valencia Avenue on the south, and State Route 55 on the west
was covered by Final Environmental Impact Report 90-1 as revised by Final Supplement #1 which was
approved by the City Council on May 5, 2003.
Underground Nos. 03-01 and 03-02 for the Newport Avenue Extension, State Route 55 Northbound
Ramp Reconfiguration, Valencia Avenue and Del Amo Avenue Widening Project - Phase 1 (CIP No.
7130) and for the Edinger Avenue ("Smart Street") Widening Project (CIP No. 7147)
November 17, 2003
Page 3
DISCUSSION
City of Tustin Ordinance 411 (Tustin City Code, Section 7500§) authorizes the City Council to call
public hearings to ascertain whether the public necessity, health, safety, or welfare requires the
removal of poles, overhead wires, etc., within certain designated areas of the City and to consider the
underground installation of the above-mentioned appurtenances for supplying electric,
communication, and other similar services. At the September 18, 2000 City Council meeting, the
project to underground the existing overhead facilities on Edinger Avenue between State Route 55
and approximately 1000 feet southeast of Del Amo Avenue, and on Del Amo Avenue between
Edinger Avenue and Valencia Avenue was added to the City's Public Utility Commission (PUC) Rule
20A project list and established as the first priority project. The existing overhead facilities within
these limits consist of both distribution lines and transmission lines. Rule 20A funds currently
available from Southern California Edison are sufficient to fund only a portion of the underground
costs for the transmission facilities. The remaining transmission facilities and all distribution facilities
will be funded with Rule 20B funds. This project will also consist of installation of new marbelite street
light poles and luminaries to replace those being removed as part of the underground work.
The proposed Underground Utility District Nos. 03-01 and 03-02 provide for conversion of all overhead
distribution and transmission utilities to underground utilities on Edinger Avenue between State Route 55
and approximately 1,000 feet southeast of Del Arno Avenue, and on Del Arno Avenue between Edinger
Avenue and Valencia Avenue. Underground Utility District No. 03-01 provides for undergrounding of the
overhead distribution facilities and a portion of the overhead transmission facilities. The cost of
constructing these improvements will be funded by the City (Rule 20B funds). Underground Utility
District No. 03-02 provides for undergrounding of the remaining overhead transmission facilities that can
be constructed with the Rule 20A funds provided by Southern California Edison.
Ordinance No. 411 also requires the City to notify all affected property owners and all concerned utilities
by mail of the time and place of said hearings at least ten (10) days prior to the date of said hearing to
determine whether to form an underground utility district. Notices were sent to all affected property
owners and all concerned utilities by mail in the manner and time required by law.
Attached for the City Council's information is a copy of the Engineer's Reports for the subject districts.
The Engineer's Reports outline the extent of each utility's participation, an estimate of the total costs
to the City, and a declaration that the City, on behalf of the property owner, will have the responsibility
to connect any existing service meter panels to the proposed underground facilities at no cost to the
property owner. The estimated time for completion of each district is 18 months, which includes 3
months for construction. The construction will be coordinated with the construction of the Newport
Avenue Extension, State Route 55 Northbound Ramp Reconfiguration, Valencia Avenue and Del
Arno Avenue Widening Project - Phase I (CIP No. 7130) and the Edinger Avenue ("Smart Street")
Widening Project (CIP No. 7147). The roadway project schedule will include utility construction
schedule windows to accommodate the construction of the underground facilities.
Underground Nos. 03-01 and 03-02 for the Newport Avenue Extension, State Route 55 Northbound
Ramp Reconflguration, Valencia Avenue and Del Amo Avenue Widening Project - Phase 1 (CIP No.
7130) and for the Edinger Avenue ("Smart Street") Widening Project (CIP No. 7147)
November 17, 2003
Page 4
After consideration of testimony at the public hearing, the City Council should determine if the public
necessity, health, safety, or welfare requires the removal of poles, overhead wires, etc., within the area
of the City of Tustin generally bounded by Edinger Avenue on the north, the Burlington Northern and
Santa Fe railroad spur line east of Del Amo Avenue on the east, Valencia Avenue on the south, and
State Route 55 on the west.
City Council adoption of Resolution No. 03-129 will establish the area of the City of Tustin generally
bounded by Edinger Avenue on the north, the Burlington Northern and Santa Fe railroad spur line east
of Del Amo Avenue on the east, Valencia Avenue on the south, and State Route 55 on the west as
Underground Utility District Nos. 03-01 and 03-02.
f~$..-Tim D. Serlet
Director of Public Works/City Engineer
TDS:ccg:Underground Utility for Newport Ext & Reso 03-129.doc
Attachments: Resolution 03-129
Engineer's Report U.U.D. 03-01
Engineer's Report U.U.D. 03-02
Dana R. Kasdan ' ~
Engineering Services Manager
RESOLUTION NO. 03-129
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA
ESTABLISHING UNDERGROUND UTILITY DISTRICT NOS. 03-01 AND 03-02 WITHIN
THE AREA OF THE CITY OF TUSTIN GENERALLY BOUNDED BY EDINGER
AVENUE ON THE NORTH, THE BURLINGTON NORTHERN AND SANTA FE
RAILROAD SPUR LINE EAST OF DEL AMO AVENUE ON THE EAST, VALENCIA
AVENUE ON THE SOUTH, AND STATE ROUTE 55 ON THE WEST
WHEREAS, by Resolution No. 03~91 a public hearing was called for on November 17, 2003, at
the hour of 7:00 P.M. in the City Council Chambers of the City of Tustin, California, to ascertain
whether the public necessity, health, safety, or welfare requires the removal of poles, overhead wires,
and associated structures and the underground installation of wires and facilities for supplying
electrical communication, or similar or associated service, within that certain area of the City of Tustin
generally bounded by Edinger Avenue on the north, the Burlington Northern and Santa Fe railroad
spur line east of Del Amo Avenue on the east, Valencia Avenue on the south, and State Route 55 on
the west and shown on a map marked Exhibit "A" attached hereto.
WHEREAS, notice of such hearing has been given to all affected property owners, if any, as
such are shown on the last equalized assessment roll and to all utilities concerned in the manner and
time required by law; and
WHEREAS, such hearing has been duly and regularly held and all persons interested have
been given an opportunity to be heard.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin that:
I. The Council hereby finds and determines that the public necessity, health, safety and
welfare require the removal of poles, overhead wires and associated structures, 1) to eliminate
concentrations of overhead distribution facilities, 2) to clear streets used extensively by the general
public, which carry a heavy volume of vehicular traffic, and to clear streets which pass through a civic
area, and 3) to facilitate the underground installation of wires and facilities for supplying electric,
communication or similar or associated service in the underground districts described in Exhibit "A"
attached hereto and made a part hereof by this reference, and pursuant to the provisions of
Ordinance No. 411 of the City of Tustin, such area is hereby established as Underground Utility
District Nos. 03-01 and 03-02.
II. The City Council hereby declares its intention to order the conversion.
III. The Council does hereby fix December 31, 2004 as the date on which affected property
owners, if any, must be ready to receive underground service and does hereby order the removal of
all poles, overhead wires and associated overhead structures, and the underground installation of
wires and facilities for supplying electric, communication or similar or associated service within
Underground Utility District Nos. 03-01 and 03-02, on or before May 31, 2005.
Resolution No. 03-129
Page 2
IV. The City Clerk is hereby instructed to notify all affected utilities and all persons owning real
property, if any, within Underground Utility District Nos. 03-01 and 03-02 of the adoption of this
resolution within ten (10) days after the date of such adoption. Said City Clerk shall further notify said
property owners, if, any, of the necessity that, if they or any person occupying such property desire to
continue to receive electric, communication, or other similar or associated service, they or such
occupant shall, by the date fixed in this resolution provide all necessary facility changes on their
premises so as to receive such service from the line of the supplying utility or utilities at a new
location, subject to applicable rules, regulations and tariffs of the respective utility or utilities or file
with the Public Utilities Commission of the State of California. Such notification shall be made by
mailing a copy of this resolution together with a copy of said Ordinance No. 411, together with a
statement that the Engineer's Report containing details of the districts are available for inspection by
the public in the office of the City Clerk, to all affected property owners as such are shown on the last
equalized assessment roll and to all utilities affected by this resolution. It is the intention of the City of
Tustin to pay all costs to connect any existing overhead facilities to underground facilities at no cost to
the individual property owners.
V. The City Council hereby requests that all utilities which provide service within Underground
Utility District Nos. 03-01 and 03-02 underground each property owner's service lateral, at the utility's
expense in accordance with the provisions of that utility's applicable rule on file with the Public
Utilities Commission.
PASSED AND ADOPTED at a regular meeting of the City Council held on the 17th day of
November 2003.
Tracy Worley Hagen, Mayor
ATTEST:
City Clerk
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ENGINEER'S REPORT
EDINGERAVENUE / DEL AMO AVENUE
UNDERGROUND UTILITY DISTRICT 03-01
(Rule 20B Distribution and Transmission)
November, 2003
At their meeting of October 20, 2003, the City Council of the City of Tustin, California passed
and adopted Resolution No. 03-91 calling for a public hearing at 7:00 p.m. on November 17,
2003, to consider the merits of establishing an underground utility district. The area of the
District is generally described as the area bounded by Edinger Avenue on the north, the
Burlington Northern and Santa Fe railroad spur line east of Del Arno Avenue on the east,
Valencia Avenue on the south, and State Route 55 on the west, more particularly described and
shown on Exhibit "A" attached hereto.
City of Tustin Ordinance 411 (Tustin City Code, Section 7500§) authorizes the City Council to
call Public Hearings to ascertain whether the public necessity, health, safety, or welfare requires
the removal of poles, overhead wires, etc., within certain designated areas of the City and to
consider the underground installation of the above-mentioned appurtenances for supplying
electric, communication, and other similar services. This project will also consist of the
installation of new marbelite street light poles and luminaires. At the September 18, 2000 City
Council meeting, the project to underground the existing overhead facilities on Edinger Avenue,
between State Route 55 and approximately 1,000 feet southeast of Del Amo Avenue, and on
Del Amo Avenue, between Edinger Avenue and Valencia Avenue was added to the City's
Public Utility Commission (PUC) Rule 20A project list and established as the first priority project.
The existing overhead facilities within these limits consist of both distribution lines and
transmission lines. Rule 20A funds currently available from Southern California Edison are
sufficient to fund only a portion of the underground costs for the transmission facilities, which is
funded through District 03-02. The remaining transmission facilities and all distribution facilities
will be funded with Rule 20B funds, as a part of District 03-01.
Ordinance No. 411 also requires the City to notify all affected property owners and all
concerned utilities by mail of the time and place of said hearings at least ten (10) days prior to
the date of said hearing to determine whether to form an underground utility district.
The proposed Underground Utility District Nos. 03-01 and 03-02 provide for conversion of all
overhead distribution and transmission utilities to underground utilities on Edinger Avenue
between State Route 55 and approximately 1,000 feet southeast of Del Arno Avenue, and on
Del Arno Avenue between Edinger Avenue and Valencia Avenue. Construction of both
Underground Utility Districts will be coordinated with the construction of the Newpod Avenue
Extension, State Route 55 Northbound Ramp Reconfiguration, Valencia Avenue and Del Arno
Avenue Widening Project - Phase 1 (CIP No. 7130) and the Edinger Avenue (Smart Street)
Widening Project (CIP No. 7147). Underground Utility District No. 03-01 provides for
undergrounding of the overhead distribution facilities and a portion of the overhead transmission
facilities.
Field and telephone meetings have been held with Edison and SBC to determine the costs
involved. Per the terms of the City's Franchise Agreement with Media One Cable, any
overhead cable facilities within the district will be placed underground by Media One Cable, at
no cost. Funding will be provided by the City under the provisions of Rule 20B. Ten (10)
Edison owned street lights will be removed and ten (10) new Edison owned street lights on
Page 1 of 2
marbelite poles-will be installed. The estimated cost of the proposed underground work is as
follows:
Distribution System
Cost for conduit structure and Cable ........................................ $1,230,000
Transmission System
Cost for conduit structure and Cable ........................................... $515,000
Four (4) properties will require conversion to accept underground services. Pacific Bell and
Media One Cable will provide the necessary conversion at no cost to the affected property
owners. Edison will stub their conduit and conductors to within 6" to 8" below the existing
ground level at the building. The City, on behalf of the property owner, will have the
responsibility to have an electrician extend the conduit and conductors from this location to the
service meter panel and make the conversion to the underground system. All landscaping and
hardscape which is removed and/or damaged as a result of construction will be replaced and/or
repaired by the Edison contractor at no cost to the property owner.
The following list shows the estimated expense for the Edison conversion for the four properties
to be converted.
1.) 1211 Edinger Avenue (APN 430-252-08) .............................................. $1,000
2.) 1221 Edinger Avenue (APN 430-252-09) .............................................. $1,000
3.) 1231 Edinger Avenue (APN 430-263-01) .............................................. $1,000
4.) 15171 Del Amo Avenue (APN 430-251-11) ......................................... $1,000
There will be no other property owner conversion expense. All other existing private utility
service lines are presently underground and/or are ready to accept underground service.
Initial indications by the utility companies are that their work can be completed in 18 months.
This District will provide for the removal of all wood and steel poles and street lights with
overhead wires along Edinger Avenue, from Highway 55 to approximately 1,000' southeast of
Del Amo Avenue, and on Del Amo Avenue, from Edinger Avenue to Valencia Avenue.
Respectfully submitted,
s~& Associates
Dennis A. Anderson
Associate / Project Manager
Joan E. Cox, P.E
Associate / Project Manager
Pag.~ 2 of 2
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ENGINEER'S REPORT
EDINGER AVENUE AND DEL AMO AVENUE
UNDERGROUND UTILITY DISTRICT 03-02
(Rule 20A Transmission)
November, 2003
At their meeting of October 20, 2003, the City Council of the City of Tustin, California passed
and adopted Resolution No. 03-91 calling for a public hearing at 7:00 p.m. on November 17,
2003, to consider the merits of establishing an underground utility district. The area of the
District is generally described as the area bounded by Edinger Avenue on the north, the
Burlington Northern and Santa Fe railroad spur line east of Del Amo Avenue on the east,
Valencia Avenue on the south, and State Route 55 on the west, more particularly described and
shown on Exhibit "A" attached hereto.
City of Tustin Ordinance 411 (Tustin City Code, Section 7500§) authorizes the City Council to
call Public Hearings to ascertain whether the public necessity, health, safety, or welfare requires
the removal of poles, overhead wires, etc., within certain designated areas of the City and to
consider the underground installation of the above-mentioned appurtenances for supplying
electric, communication, and other similar services. At the September 18, 2000 City Council
meeting, the project to underground the existing overhead facilities on Edinger Avenue,
between State Route 55 and approximately 1,000 feet southeast of Del Arno Avenue, and on
Del Arno Avenue, between Edinger Avenue and Valencia Avenue was added to the City's
Public Utility Commission (PUC) Rule 20A project list and established as the first priority project.
The existing overhead facilities within these limits consist of both distribution lines and
transmission lines. Rule 20A funds currently available from Southern California Edison are
sufficient to fund only a portion of the underground costs for the transmission facilities, which
are the funds dedicated to this District. The remaining transmission facilities and all distribution
facilities will be funded with Rule 20B funds, as a part of District 03-01.
Ordinance No. 411 also requires the City to notify all affected property owners and all
concerned utilities by mail of the time and place of said hearings at least ten (10) days prior to
the date of said hearing to determine whether to form an underground utility district.
The proposed Underground Utility District Nos. 03-01 and 03-02 provide for conversion of all
overhead distribution and transmission utilities to underground utilities on Edinger Avenue
between State Route 55 and approximately 1,000 feet southeast of Del Amo Avenue, and on
Del Arno Avenue between Edinger Avenue and Valencia Avenue. Construction of both
Underground Utility Districts will be coordinated with the construction Of the Newport Avenue
Extension, State Route 55 Northbound Ramp Reconfiguration, Valencia Avenue and Del Amo
Avenue Widening Project - Phase 1 (CIP No. 7130) and the Edinger Avenue (Smart Street)
Widening Project (CIP No. 7147). Underground Utility District No. 03-02 provides for
undergrounding of a portion of the overhead transmission facilities, with the balance provided
for from Underground Utility District 03-01.
Field and telephone meetings have been held with Edison and SBC to determine the costs
involved. Per the terms of the City's Franchise Agreement with Media One Cable, any
overhead cable facilities within the district will be placed underground by Media One Cable, at
Pa~ 1 of 2
no cost to the district. Funding will be provided by the Edison with Rule 20A funds for their
facilities and SBC will provide funding for all their company owned facilities. The estimated cost
of the proposed underground work is as follows:
Edison Company cost for conduit structure
and Cable (Rule 20A) ............................................................... $1,700,000
There will be no property owner conversions in conjunction with this District. All other existing
private utility service lines are presently underground and/or are ready to accept underground
service.
Initial indications by the utility companies are that their work can be completed in 18 months.
This District will provide for the removal of all wood and steel poles and street lights with
overhead transmission wires along Edinger Avenue from Highway 55 to Del Amo Avenue and
on Del Amo Avenue from Edinger Avenue to Valencia Avenue.
Respectfully submitted,
Dennis A. Anderson
Associate / Project Manager
Harris & Associates
Associate / Project Manager
Harris & Associates
B30NI03
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