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Home My WebLink About00 CC AGENDA 2.7.17 CITY OF TUSTIN REGULAR FEBRUARY 7, 2017 MEETING OF THE CITY COUNCIL COMMUNITY CENTER 300 CENTENNIAL WAY, TUSTIN Al Murray, Mayor Pro Tem Jeffrey C. Parker, City Manager Rebecca Gomez, Councilmember Dr. Allan Bernstein, Mayor David E. Kendig, City Attorney Charles E. Puckett, Councilmember Erica N. Rabe, City Clerk Letitia Clark, Councilmember Jeffrey C. Parker, City Treasurer CLOSED SESSION MEETING OF THE CITY COUNCIL 5:30 P.M. CALL TO ORDER— Meeting #2405 ROLL CALL — City Clerk PUBLIC INPUT — Members of the public may address the City Council on items on the Closed Session Agenda. CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2): (2 cases) 2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION - Initiation of litigation pursuant to Government Code § 54956.9(d)(4): (2 cases) 3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS [Government Code § 54956.8] — (2 cases) Please note: Written materials relating to agenda items for an open session regular meeting of the Council that are distributed to a majority of the Council members less than 72 hours prior to the meeting are available for public inspection at the following locations: In the City Clerk's Office during regular business hours and following business hours (after 5:30 p.m.) in the Council Chamber on the day of the meeting. A. Property 401-622-11 Address/Description Agency City of Tustin City Negotiators Jeffrey C. Parker, City Manager & Jerry Craig, Economic Development & Housing Manager Negotiating Parties The Una A. Boosey Trust Under Negotiation Price and Terms of Payment B. Property 430-251-28, and a portion of Parcel 1 in Book 7542, Address/Description Page 974, Official Records Agency City of Tustin City Negotiators Jeffrey C. Parker, City Manager & Jerry Craig, Economic Development & Housing Manager Negotiating Parties SchoolsFirst Federal Credit Union, Bill Cheney, President/CEO Under Negotiation Price and Terms of Payment 4. LIABILITY CLAIMS [Government Code § 54956.95] — (2 Cases) a. Claim of Jennifer Salazar, Claim No. 17-01 b. Claim of Corona Fabiola, Claim No. 17-02 5. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION [Government Code § 54956.9(a)] — One case a. A.K.H., a minor, by and through her Guardian Ad Litem Elizabeth Landeros; Maria Cerda Reyes; and Benito Herrera, V. City Of Tustin; Officer Villarreal; and DOES 1-10; H.H. a minor, by and through her Guardian Ad Litem, Eloisa Gutierrez, B.H. Jr., a minor by and through his Guardian Ad Litem Eloisa Gutierrez; A.H., a minor by and through her Guardian Ad Litem Eloisa Gutierrez, V. City Of Tustin, Officer Villarreal; and DOES 1-10 (Lead Case No. SACV12-01547- JLS-(RNBx) Consolidated with Case No. SACV12-01933-J LS(RN Bx)) City Council February 7, 2017 Meeting Agenda Page 2 of 6 REGULAR MEETING OF THE CITY COUNCIL 7:00 P.M. CALL TO ORDER— Meeting #2405 INVOCATION — Councilmember Clark PLEDGE OF ALLEGIANCE — Mayor Bernstein CLOSED SESSION REPORT — City Attorney David E. Kendig PRESENTATION — ■ Gem of Tustin — Jonathan Parker (Heideman Elementary School Teacher) ORAL COMMUNICATION/PUBLIC INPUT — At this time, any member of the public may address the City Council on matters which are listed on this agenda or under the jurisdiction of the City Council. CONSENT CALENDAR ITEMS All matters listed under the Consent Calendar are considered to be routine and will be enacted by one motion without discussion. Persons wishing to speak regarding Consent Calendar matters should file a "Request to Speak" form with the City Clerk. (Agenda Items 1 through 6) 1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. 2. APPROVAL OF MINUTES — REGULAR MEETING OF THE CITY COUNCIL HELD ON JANUARY 17, 2017 AND THE SPECIAL CLOSED SESSION MEETING HELD ON JANUARY 17, 2017. City Council February 7, 2017 Meeting Agenda Page 3 of 6 Recommendation: That the City Council approve the Action Minutes of the Regular Meeting of the City Council held on January 17, 2017 and the Special Closed Session Meeting held on January 17, 2017. 3. RATIFICATION OF DEMANDS The City Council has approved the use of Government Code Section 37208 to expedite the payment of City of Tustin obligations that are in accordance with the approved budget or continued operations authorizations. Recommendation: That the City Council approve Demands in the amount of $5,983,322.62. 4. CITY OF TUSTIN COMMUNITY DEVELOPMENT 2016 YEAR IN REVIEW Throughout the year, staff provides the City Council with a status of projects that the Planning Commission, Zoning Administrator, or Community Development Director approved; major improvement projects; and other items of interest. The Community Development Department's 2016 Year in Review summarizes the Community Development Department's activities throughout 2016 including discretionary permits processed and approved (i.e. Conditional Use Permits, Design Reviews, Subdivision Maps, etc.), major accomplishments for various functional areas within the Department, Code Enforcement activities, and Building Division activities. Recommendation: That the City Council receive and file this report. 5. DESTRUCTION OF RECORDS — COMMUNITY DEVELOPMENT DEPARTMENT The Community Development Department is in the process of establishing a new file management system. In an effort to archive and retain City records as required by State law and the City's record retention schedule, and conserve storage space, staff has reviewed and identified outdated administrative and entitlement files. The Community Development Department requests permission to destroy the records listed in Exhibit A that are more than two years old. Recommendation: That the City Council adopt Resolution No. 17-05, authorizing the destruction of records no longer required to be kept in the possession of the Community Development Department as listed in Exhibit A of the Resolution. RESOLUTION NO. 17-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS AND City Council February 7, 2017 Meeting Agenda Page 4 of 6 PAPERS IN THE POSSESSION OF THE COMMUNITY DEVELOPMENT DEPARTMENT OF THE CITY OF TUSTIN, PURSUANT TO THE AUTHORITY GRANTED BY THE CITY OF TUSTIN'S RECORDS RETENTION SCHEDULE 6. PARKING PERMIT MANAGEMENT AND CITATION PROCESSING SERVICES The Tustin Police Department is committed to a partnership with our business and residential community to provide the highest level of service based on trust and transparency. The Tustin Police Department solicited proposals from qualified vendors to provide a parking management system that encompasses the City's preferential permit parking and citation management program and integrates with the City's current enforcement system. The goal of an integrated parking management system is to provide a seamless, efficient, customer- friendly and cost-effective operation. In terms of citation processing services, the vendor will process parking citations issued within the City, which will include citation tracking, payment acceptance, appeals processing, and collections. The use of a qualified vendor will continue to strengthen our relationship with the community through increased trust and confidence. The Police Department has utilized the current vendor for approximately 31 years. During this time, technology has advanced and there are handheld computerized citation issuing equipment, printers, and customized citation forms used for enforcement. This technology includes real-time software that allows the customer to pay for a citation shortly after its issuance and a color camera for evidential photographs. This will serve as another layer of efficiency and provide unparalleled, customer-friendly service by providing a more detailed and accurate account of the events. In addition to the citation processing services, the City's preferential permit parking, which is currently being managed by the Police Department, has been growing since its inception. An updated and web-based on-line permitting system would improve customer service, convenience, and efficiency. The system, managed by the vendor and overseen by the Police Department, would allow for on-line permit applications, renewals, and guest passes to be applied for and fulfilled immediately. Staff has conducted extensive research into options for parking permit management and citation processing services with the goal of finding an integrated option. Through the Request for Proposal (RFP) process and research into seven (7) different vendors, the decision was narrowed down to three (3) vendors offering solutions for both parking permit management and citation their hardware and software, it citation processing services from Department. City Council February 7, 2017 Meeting Agenda Page 5 of 6 Recommendation: 1. Award a contract for parking permit management and citation processing services to Turbo Data Systems. 2. Appropriate $29,946.00 per year from the Police Department budget, Account Number 100-50-32-6040. 3. Authorize the Chief of Police to enter into an annual contract with Turbo Data Systems on behalf of the City of Tustin. REGULAR BUSINESS ITEM Matters listed under Regular Business are generally proposals for new legislation or items requiring discussion (Agenda Item 7) 7. WATER CONSERVATION UPDATE — DECEMBER 2016 As a result of the drought, the City of Tustin is required to provide the State Water Resources Control Board with a monthly report regarding water consumption and restrictions. This report summarizes the information provided to the State for the month of December 2016 and provides the City Council and the public with general information on previous and upcoming actions taken by the City. Recommendation: That the City Council receive and file this report. OTHER BUSINESS/COMMITTEE REPORTS ADJOURNMENT — The next meeting scheduled is on Tuesday, February 21, 2017 for the Regular Business Meeting at 7:00 p.m. in the Community Center, 300 Centennial Way, Tustin, California. City Council February 7, 2017 Meeting Agenda Page 6 of 6