HomeMy WebLinkAbout10 PURCHASE PICK-UP 01-05-04AGENDA REPORT
Agenda Item
Reviewed:
City Manager
Finance Director
MEETING DATE: JANUARY 5, 2004
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
AUTHORIZATION FOR THE STATE TO PURCHASE ONE MINI PICKUP
TRUCK WITH LIGHTBAR AND TOOL BOX
SUMMARY
Approval of Resolution No. 04-05 will authorize the General Services Department of the State of
California to purchase a current model year mini pickup truck with safety lights and tool box on behalf
of the City of Tustin.
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 04-05 authorizing the General
Services Department of the State of California to purchase a current model year mini pickup truck
with safety lights and tool box on behalf of the City of Tustin.
FISCAL IMPACT
Adequate funds are currently budgeted in the 2003-04 Fiscal Year Community Development Block
Grant, Account Number 24-305-9720 for the purchase of mini pickup truck with safety lights and tool
box. The total cost including all taxes and State fees is $17,849.84.
DISCUSSION
The current fiscal year budget provides $25,000 in Community Development Block Grants for the
purchase of new mini pickup truck for the City's Code Enforcement activities. The proposed
purchase of the mini pickup truck with the specified additional equipment will increase the efficiency
of the Code Enforcement operations in the Community Development Department.
Since the State buys in large volume they are able to receive a more competitive price for vehicles
than the City. Staff reviewed published prices obtained from local vendors and compared these
prices to those contained in the State contract. Staff also contacted a number of local dealers in the
area and received the following prices for a like equipped truck. The prices listed below include taxes
and applicable fees.
Authorization ~rthe Stateto Purchase One Mini Pickup Truck with Safety Lights and ToolBox
January 5,2004
Page 2
One Mini Pickup Truck with Safety Lights and Tool Box as Specified
State Mini Pickup Specified Total Unit
Vendor Contract Truck Additions Cost
Hoblt Haynes Fleet Group * YES
(Sacramento)
H.W. Hunter * (L.A.) YES
Tustin Dodge NO
Jammin Chrysler NO
$17,849.84 Included $17,849.84
$17,931.11 included $17,931.11
$20,432.63 Included $20,432.63
$20,521.00 Included $20,521.00
*State Contract pricing includes 2.12% State Fee, a $500 Discount for payment within 20 Days and a
$5.00 State tire fee.
As a result of the comparison, the most cost-effective option for the City is to purchase the new utility
bed truck through the General Services Department of the State of California at a total cost of
$17,849.84, from Hoblt Haynes Fleet Group (Sacramento).
Approval of the attached resolution allows the City to utilize the State's purchasing program to obtain
one mini pickup truck with safety lights and tool box as specified at a substantially lower cost than the
City can obtain on its own. It also designates the City Manager as the public official authorized to
execute this request on behalf of the City.
Tim D. Serlet
Director of Public Works/City Engineer
TDS: WA: ccg: S:\City Council Items~004 Council Iterns~Authorization to purchase 1 mini pickup & Reso 04-05.doc
RESOLUTION NO. 04-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS.
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes the
State of California to purchase materials, supplies, and equipment if it can be acquired
more cheaply or efficiently by the State;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the Procurement Division, Department of
General Services of the State of California, to purchase one current model year mini
pick up truck with safety lights and tool box for and on behalf of the City of Tustin
pursuant to Section 10324 of the California Public Contract Code, and that Mr. William
A. Huston, City Manager, is hereby directed to sign and deliver all necessary requests
and other documents in connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council on the
5th day of January 2004.
Tony Kawashima, Mayor
ATTEST:
City Clerk